Indian Army Repair, Maintenance & Installation Services Tender Office Space & Vehicles 2025

Tender Overview

The procurement is conducted by the Indian Army under the Department Of Military Affairs for Repair, Maintenance, and Installation of Plant/Systems/Equipments (Version 2) covering Office Space and Vehicles service domains. The scope encompasses service provision, installation support, and ongoing maintenance, with quantity and duration adjustment options up to 25% at contract issuance and post-issuance. The bid emphasizes dedicated service support with a toll-free number, a required local office presence within the consignee state, and compliance with bid-specific terms. Aremains notable is the emphasis on supplier eligibility, document uploads, and adherence to warranty/penalties regimes while enabling an excess settlement mechanism for inclusions in invoices. The absence of a BOQ indicates a qualitative service bid focusing on capability, certifications, and past experience, rather than a fixed-item purchase. The procurement aims to ensure uninterrupted service delivery for critical government facilities and vehicle support. The arrangement may favor Micro and Small Enterprises under center procurement policy if criteria are met, including manufacturer status for goods and service-provider eligibility for services. This tender reflects a structured, compliance-heavy approach with a clear emphasis on service quality, legal accountability, and robust post-award support.

Technical Specifications & Requirements

• Service category: Repair, Maintenance, and Installation of Plant/Systems/Equipments (Version 2) - Office Space; Vehicles; Service Provider
• Key contract terms: Quantity/duration variation up to 25%; Excess settlement for additional charges within agreed limits
• Delivery/availability: Service office within the state of Consignee; dedicated toll-free service support
• Documentation: Mandatory certificate uploads; past project experience proof; OEM/authorizations likely required; online validation for MSME preference eligibility
• Certification/eligibility: Compliance with bid terms; preference for MSMEs via online validation; vendor liability and joint responsibility with assignee/sub-contractor
• BOQ: No items listed; indicates service-oriented evaluation rather than fixed-price items
• Penalties/loans: Penalty provisions implied via service-level commitments and LD mechanisms
• Final note: Emphasis on qualifying as service-provider with proven track record and local presence

Terms, Conditions & Eligibility

• Quantity/duration adjustment allowed up to 25% at issue and post-issuance
• Excess settlement: service providers may claim up to a specified percentage for addons; mandatory declaration and supporting documents
• Assignment/sub-contract: requires prior written consent; joint and several liability retained by seller
• Service availability: service office must be located in the consignee state; dedicated toll-free support
• MSME Purchase Preference: eligibility if manufacturer for goods or service provider for services; online validation required
• Past experience: proof via contract copy and invoices with bidder self-certification accepted
• Documentation: failure to upload required certificates/documents may lead to rejection