Gujarat Sports Youth And Cultural Activities Department Tentage Services KHEDA 2026 - Lumpsum Lighting, Mandap Works & Printing Standards
Progress
Tender Overview
The procurement is issued by the Gujarat Department of Sports, Youth and Cultural Activities for a state-level Senior Citizen Athletics Competition held in KHEDA, Gujarat. The contract covers comprehensive tentage services and allied works including lighting, tent rentals, theme-based installations, mandap works, decoration, printing, water supply, medals, kits, photography and videography. The estimated contract value is ₹7,00,000 with an EMD of ₹21,000. The award is lumpsum with a flexible scope up to 25% increase, subject to supplier consent. An in-state service provider must maintain an office in Gujarat. Purchase preference favors eligible MSEs with valid Udyam registration.
Technical Specifications & Requirements
- No BOQ items listed; no explicit technical specs provided.
- EMD is payable via Account Payee DD in favor of DISTRICT SPORTS OFFICE, KHEDA (payable at NADIAD).
- Scanned DD must be uploaded with bid; hard copy required within 5 days of bid end/opening.
- Post-award, the DD can substitute a PBG; hard copy must reach the buyer within 15 days.
- Service provider must have an in-state office; documentation required.
- Generic clauses permit up to 25% scope/contract value increase; bidder consent mandatory.
- Non-toxic materials priority; for toxic items, MSDS may be required.
Terms, Conditions & Eligibility
- EMD: ₹21,000 via DD to DISTRICT SPORTS OFFICE, KHEDA, payable at NADIAD.
- Delivery/Scope: Lump-sum contract with up to 25% quantity/extent adjustment; consent required.
- Documentation: Bid must include all specified certificates; failure leads to rejection.
- Payment/Performance: DD substituted for PBG allowed; ensure delivery of hard copy within deadlines.
- MSE Preference: State-based MSEs with valid Udyam registration receive purchase preference.
- Liability: Sub-contracting requires prior buyer consent; contractors remain liable.
Key Specifications
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Product/Service: Tentage services and related event works for state-level athletics event
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Estimated value: ₹7,00,000
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EMD: ₹21,000
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Contract type: Lumpsum with 25% scope variation
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Eligibility: In-state office in Gujarat; MSE preference with Udyam registration
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Documentation: DD in favor of DISTRICT SPORTS OFFICE, KHEDA; hard copy within 5 days; post-award DD/PBG arrangements within 15 days
Terms & Conditions
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EMD amount and payment method via DD with submission requirements
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Allotment subject to in-state office requirement and MSE preference
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Up to 25% scope/contract value increase with bidder consent
Important Clauses
Payment Terms
EMD ₹21,000 via DD to DISTRICT SPORTS OFFICE, KHEDA; post-award DD may replace PBG; hard copies to be delivered within specified days
Delivery Schedule
Lumpsum contract with potential 25% increase in scope/duration; exact delivery windows not specified in data
Penalties/Liquidated Damages
No explicit LD details provided in data; standard GeM terms likely apply
Bidder Eligibility
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Must maintain an office in Gujarat (state of consignee)
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No liquidation or bankruptcy status; bidder to upload an undertaking
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Preference for Micro and Small Enterprises with valid Udyam registration
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
14
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - State Level Senior Citizen Men-Women Athletics Competition; Lighting, Tent Rentals, Theme Based Installation, Decoration, ALL MANDAP WORKS, FARASKHANA, PRINTING WORKS, WATER SUPPLY, MEDALS, KITS, PHOTOGRAPHY, VEDIOGRAP..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
7
Delivery Details
Delivery Locations
1
Delivery Cities
Kheda
Delivery Pincodes
387411
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chauhan Laxmansinh Budhabhai | 387411,District Sports Coaching Center, Sports Hostel Complex, Mrida Bhagod, Nr. Bhairavnath Mandir, Nadiad, Kheda - 387411 | Kheda | Gujarat | 387411 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-10012938.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar events
Financial statements or turnover proof
EMD submission documents (DD) or online payment proof
Technical bid documents and certifications
OEM authorizations (if applicable)
In-state service-provider office proof in Gujarat
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage services tender in KHEDA Gujarat 2026?
Bidders must submit all required documents listed in the terms, including GST, PAN, experience proofs, financials, EMD via DD for ₹21,000 to DISTRICT SPORTS OFFICE, KHEDA, and proof of in-state office. Ensure uploaded DD is accompanied by the scanned copy and hard copy delivered within 5 days of bid end date. Also, confirm eligibility for MSE preference through Udyam.
What documents are required for the KHEDA tentage bid 2026?
Required documents include GST registration, PAN card, experience certificates for similar events, financial statements, EMD/DD proof, technical compliance certificates, OEM authorizations if applicable, and evidence of an in-state Gujarat office. Ensure all certificates are uploaded with the bid and originals available if requested.
What are the EMD requirements for this Gujarat tender 2026?
EMD is ₹21,000 payable via Account Payee Demand Draft in favor of DISTRICT SPORTS OFFICE, KHEDA, payable at NADIAD. Upload scanned DD with the bid and send the hard copy to the buyer within 5 days after bid end or opening date.
What scope variation is allowed for the KHEDA tentage contract?
The buyer may increase the contract quantity or scope up to 25 percent, with the consent of the service provider. This applies to lumpsum-based service contracts, with bidders bound to accept revised quantity or duration if issued after contract award.
Are MSEs from Gujarat eligible for purchase preference in this bid?
Yes. Purchase preference is available for Micro and Small Enterprises from Gujarat with valid Udyam Registration, provided credentials are verified online. This aims to promote local suppliers for the KHEDA event tentage and allied services.
What post-award payment/security terms apply to this tender?
Post-award, the DD can substitute for a PBG; the original DD must reach the buyer within 15 days. Maintain performance readiness and comply with all stated conditions, including in-state office presence and required documentation, to enable timely payment processing.