Indian Army Mist Air Fan Tender Bareilly Uttar Pradesh 2026 - 25% Quantity Variations & Delivery Terms
Bid Publish Date
12-Oct-2026, 12:30 pm
Bid End Date
22-Oct-2026, 1:00 pm
Location
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) in Bareilly, Uttar Pradesh is seeking procurement related to Mist Air Fans (Q3). The tender notes a flexible quantity mechanism with a 25% up/down variation and options for additional quantity during the contract period at contracted rates. Delivery timelines hinge on the last date of the original delivery order, with a minimum extension framework and a calculated extension period. The BOQ is currently empty, and the Estimated Value and EMD details are not disclosed. This procurement focuses on standardized air cooling equipment for military use and may require compliance with military standards and secure, rapid delivery to Bareilly.
Key differentiator: explicit option clause for quantity changes and a defined delivery-extension formula aimed at maintaining schedule integrity across fluctuating demand.
Technical Specifications & Requirements
- Product category: Mist Air Fan (Q3) with no explicit technical specs in the tender data.
- Location: Bareilly, Uttar Pradesh 243001; delivery and potential installation near军 facilities.
- The absence of BOQ items implies the vendor should anticipate general air-cooling hardware, with emphasis on compliance, packaging, and logistics suitable for defense procurement.
- Terms indicate a flexible order quantity up to 25% of bid quantity and a proportional extension time formula. No specific brand, model, or performance metrics are provided in the available data.
- The clause requires bidders to adhere to the option-based delivery framework and contract-rate integrity throughout the contract period.
Terms, Conditions & Eligibility
- 25% quantity variation allowed at contract award and during currency, with delivery time computed as (increase/original) × original delivery period, minimum 30 days.
- Delivery period and extension rules apply if option clause is exercised.
- Only the terms stated are binding; bidders must comply with the option-based delivery policy and contract rates.
- No explicit EMD amount, payment terms, or warranty details are provided in the tender data.
- The tender data emphasizes compliance with the Purchaser’s option clause and price consistency across quantity changes.
Key Specifications
-
- Product category: Mist Air Fan (Q3)
-
- Delivery location: Bareilly, Uttar Pradesh 243001
-
- Quantity scope: Up to 25% variation over bid quantity during contract
-
- Delivery timing: Calculated extension period = (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
-
- BOQ presence: Not provided (no items listed)
-
- Standards/brand: Not specified; no explicit IS/ISO requirements in data
Terms & Conditions
-
Key Term 1: Option clause permits ±25% quantity change at award and during contract with price-lock to contracted rates
-
Key Term 2: Delivery period starts from the last date of original delivery order; extensions follow the calculation formula with minimum 30 days
-
Key Term 3: No explicit EMD amount, payment terms, or warranty specified in tender data
Important Clauses
Delivery Timelines
Delivery period is anchored to the last date of the original delivery order; any extension due to option clause follows the (increased/original) × original delivery period formula with a 30-day minimum.
Quantity Variation
Purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency at contracted rates.
Payment & Penalties
No specific payment terms or penalties provided in the data; bidders should expect standard government procurement terms due to lack of explicit details.
Bidder Eligibility
-
Demonstrated ability to supply air-cooling equipment of similar category to government/military clients
-
Compliance with import/defense procurement norms and security requirements (as applicable)
-
Adequate financial capacity evidenced by latest financial statements
Tender Data
Bid Details
Quantity
22
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Mist Air Fan (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 22 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-10019726.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar air-cooling equipment supply
Financial statements (last 2–3 years) or turn-over proof
EMD/Secure deposit documents (amount not disclosed in tender data)
Technical bid documents demonstrating product compliance to generic standards
OEM authorizations or authorized distributor certificates (if applicable)
Any prior defense procurement certifications or security clearances (if applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in mist air fan tender in Bareilly Uttar Pradesh 2026?
Bidders should submit GST, PAN, experience certificates, financial statements, and EMD documents; provide OEM authorizations if applicable. Ensure compliance with the option clause for quantity variation and the delivery calculation formula; verify delivery to Bareilly and readiness for defense procurement norms.
What documents are required for army mist fan procurement in Bareilly?
Required documents include GST registration, PAN, recent financial statements, experience certificates for similar supply, EMD documentation, technical bid files, and OEM authorization if required. Ensure submission aligns with tender terms and is ready for defense audit.
What are the delivery terms for the 25% quantity variation clause?
Delivery terms permit a 25% quantity change at contract award and during currency. The extension period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; price remains at contracted rates.
What is required to prove eligibility for the army mist fan bid in Bareilly?
Prove eligibility with prior similar-supply experience, financial stability via statements, GST compliance, and any required security clearances. OEM or authorized distributor accreditation may be needed; ensure readiness for delivery to Bareilly and adherence to option-based schedule.
What are the key technical specs for mist air fans in this tender?
Tender data provides no explicit technical specs; bidders should anticipate standard mist air fan characteristics and await further clarification. Prepare documentation for generic air-cooling equipment, packaging standards, and defense-grade reliability for Bareilly delivery.
When is the delivery schedule and how to handle extensions?
Delivery schedule starts from the last date of the original delivery order; extensions follow the specified formula with a minimum of 30 days. Prepare to adjust quantities within 25% windows without changing contracted rates.
What is the role of the 25% option clause in this army tender?
The option clause allows the Purchaser to modify the order quantity by ±25% at contract placement and during currency, maintaining contracted rates. Vendors must plan logistics and pricing to accommodate fluctuation within this range.
Which location does the army mist fan procurement target in 2026?
The targeted procurement location is Bareilly, Uttar Pradesh (243001). Suppliers should prepare to deliver and support installation or handover at Bareilly facilities in line with defense procurement norms.