Kerala State Co-operative Union Desktop Computers Tender Thiruvananthapuram Kerala 2026 - IS 550/OS Pre loaded
Bid Publish Date
09-Jul-2026, 11:05 am
Bid End Date
20-Jul-2026, 11:00 am
Location
Progress
Key Highlights
- • Specific brand/OEM requirement: On-site OEM warranty required
- • Technical certifications/standards: Factory pre-loaded OS, standard desktop configurations
- • Special clauses: 25% quantity variation during contract; delivery extension calculations
- • Important eligibility criteria: OEM warranty compliance, desktop OEM pre-installed OS, basic processor/RAM/Storage specs
- • Warranty/AMC: On-site OEM warranty duration to be defined by OEM terms
- • Penalty/Performance: Delivery extension calculations linked to option clause; 30+ days minimum for increased delivery time
- • Delivery requirements: Delivery based on last date of original delivery order; extended period rules apply
Tender Overview
The Kerala State Co‑operative Union, under the Co-operation Department Kerala, seeks entry and mid level desktop computers for delivery in Thiruvananthapuram, Kerala. The tender outlines processor, RAM, storage, monitor, and on-site OEM warranty requirements with factory pre-loaded OS. Although exact quantity and estimated value are not disclosed, the scope encompasses standard business desktops with basic peripherals. A key differentiator is the optional quantity adjustment up to 25% during contract execution, with delivery timelines tied to the original delivery order and extended periods calculated per the option clause. The tender emphasizes compliance with OEM warranties and standard desktop configurations for government procurement. Unique terms include delivery-time calculations and extension rules tied to quantity changes. Bidders should align with these terms to participate in Kerala government procurement for educational or departmental use.
Technical Specifications & Requirements
- Processor details not fully specified; description indicates a general processor requirement under the PROCESSOR category
- Operating System: Factory pre-loaded OS by Desktop OEM
- RAM: Memory capacity to be installed in the system (GB not yet quantified)
- Storage: SSD and HDD capacities to be specified; both types to be installed with the system
- Cabinet: Cabinet form factor not named; must meet standard desktop dimensions
- Monitor: Availability of monitor; screen size in centimeters required; monitor port specifications to be provided
- Warranty: On-site OEM warranty to be provided in years (exact duration not stated)
Terms, Conditions & Eligibility
- Option Clause allows up to 25% quantity variation during procurement and currency of contract
- Delivery period rules: based on last date of original delivery order with extended delivery period formula
- All bidders must comply with the option and extension mechanics and related delivery calculations
- EMD and payment terms are not explicitly disclosed in the provided data; ensure readiness for standard government tender practices
- Compliance with OEM warranty, pre-loaded OS, and required desktop configurations is mandatory for eligibility
Key Specifications
-
Product category: Entry and Mid Level Desktop Computers
-
Model scope: Processor, RAM, Storage (SSD/HDD), Monitor, Cabinet form factor
-
Storage capacities: SSD capacity and HDD capacity to be specified by OEM
-
RAM capacity: GB to be installed as per system configuration
-
OS: Factory pre-loaded Operating System by Desktop OEM
-
Monitor: Availability and screen size in centimeters; monitor port details
-
Warranty: On-site OEM warranty duration in years
Terms & Conditions
-
25% quantity variation permitted during order placement and currency of contract
-
Delivery period linked to original delivery order with calculated extension if needed
-
On-site OEM warranty and factory pre-loaded OS are mandatory requirements
Important Clauses
Payment Terms
Details not provided; bidders should prepare standard government payment terms with milestones aligned to delivery and acceptance
Delivery Schedule
Delivery timeline is calculated from the last date of the original delivery order; extended periods depend on the option clause
Penalties/Liquidated Damages
Penalties or LDs are not explicitly stated; bidders should assume standard government LD provisions for late delivery
Bidder Eligibility
-
Experience in supplying desktop computers with OEM warranty
-
Ability to provide factory pre-loaded OS and standard peripherals
-
Compliance with 25% quantity variation and delivery extension terms
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| J Rekha Sundaram | 695001,SAMSTHANA SAHAKARNA BHAVAN OOTUKUZHI TRIVANDRUM- 695001 | Thiruvananthapuram | Kerala | 695001 | 5 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9580246.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar desktop procurement
Financial statements or turnover proof (where applicable)
EMD submission proof (if required by terms)
Technical bid documents and OEM authorizations
Product specification conformity certificates (OS pre-load, warranty terms)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional, DOS or Equivalent |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83") |
| Monitor | Monitor Port | HDMI, VGA |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid on desktop computers tender in Thiruvananthapuram Kerala 2026
Bidders should submit OEM-validated desktop configurations with factory pre-loaded OS, meet 25% quantity variation terms, and provide on-site OEM warranty. Prepare documents: GST, PAN, financials, experience certificates, OEM authorizations, and technical bid. Ensure compliance with delivery calculations tied to the original order date and extensions.
What documents are required for Kerala State Co‑operative Union procurement
Required documents include GST certificate, PAN card, mechanical and financial statements, experience certificates for similar procurements, EMD proof if applicable, technical bid documents, and OEM authorization letters confirming the ability to supply pre-loaded OS desktops with on-site warranty.
What are the technical specifications for entry level desktops in this tender
Specifications cover processor and RAM basics, SSD and HDD storage capacities, monitor availability and port requirements, cabinet form factor, and factory pre-loaded OS. Exact GB values and monitor size are to be confirmed with the OEM; ensure devices meet standard government desktop configurations.
What is the EMD and payment terms for this Kerala procurement
EMD details are not disclosed in the data provided. bidders should be prepared for standard government tender practice with EMD as a fixed amount or percentage. Payment terms typically involve milestone-based payments post-delivery and acceptance, pending supplier’s compliance with warranty and documentation.
When is delivery and extension allowed under the option clause
Delivery is calculated from the last date of the original delivery order. If quantity is increased by up to 25%, extension time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; the purchaser may extend up to the original delivery window.
What warranty requirements apply to OEM desktop provision in Kerala
On-site OEM warranty duration must be provided by the Desktop OEM. The warranty should cover hardware failures, with service under standard OEM terms; bidders should attach warranty certificates and confirm service channels in Kerala for post-warranty support.