Overview of Travel and Service Requirements

Important note: The detailed BOQ (Bill of Quantities) specifies the exact list of services, quantities, and delivery points, available through the attached documented files.

Financial & Contractual Overview

🔍 Note: The official tender does not specify the contract value or the bid amount, emphasizing that the opportunity is based on qualifying based on pre-set criteria and performance metrics.

• Bid Security (EMD): ₹30,000 (by State Bank of India)
• Bid Invitation Validity: 180 days from bid closing date
• Estimated Bid Value: Approximate value mentioned as ₹15 lakh (indicative only, actual bidding based on quotes)
• Participation Conditions:
  • Minimum three years of experience in organizing similar educational and travel tours.
  • Past performance with at least 50% of the specified quantity supplied previously to central or state government bodies.
  • MSE vendors and local suppliers are eligible for purchase preferences under Make in India.
  • Registered on GeM portal for EMD and bid submission.

• Ensuring compliance with safety, quality, and logistical standards.
• Providing timely and cost-effective services.
• Documenting all expenditures and providing photographs, albums, and medals as milestones.
• Conducting site and service inspections as per schedule.

Eligibility Criteria & Benefits

✅ Experience & Past Performance: Bidders must have at least 3 years’ experience in organizing similar tours, with documented supply of comparable services.

✅ MSE & Local Content Benefits: Micro and small enterprises registered on the Udyam portal, fulfilling local content norms (>50%), are eligible for purchase preferences, including bid discounts and potential contract volume allocations.

✅ Bid Submission / Documentation:

• Valid GST registration
• Past performance certificates
• Company registration documents
• Bid security deposit
• Certificates for local content and Make in India compliance, where applicable.

Tip: Bidders are encouraged to utilize TenderAI's GeM profile services for seamless registration and certification: https://tenderai.in/services/gem-profile-registration

Delivery & Logistics Details

• Mechukha Valley (Start point)
• Dibrugarh Railway Station
• Pune city sightseeing locations
• Final return to Mechukha

• The entire tour must be conducted within the dates specified in the bid document.
• The detailed itinerary should be aligned with schedule deadlines, ensuring all activities are completed safely and efficiently.

Compliance & Restrictions

⚠️ Geographical & Policy Restrictions:

• The bid is reserved for Make in India products and local suppliers, emphasizing domestic content.

⚠️ Regulatory & Quality Standards:

• Adherence to safety and quality norms stipulated by the Department of Military Affairs and Indian Army.
• Compliance with labor laws and transportation safety standards.

⚠️ Bid Validity & Evaluation:

• Bids will be evaluated based on total value, past performance, and compliance with technical specifications.
• The bid process encourages participating MSEs with special quotas and discounts.

Final Remarks

This education tour tender from the Ministry of Defence involves comprehensive planning, logistics coordination, and quality service delivery. While the exact financials are not disclosed, the scope and strategic importance of this contract make it a valuable opportunity for qualified service providers. Small and local vendors are strongly encouraged to participate, leveraging procurement preferences and government support schemes.

For businesses ready to participate, ensuring full compliance with technical, experience, and local content requirements will position you for a successful bid.

Learn More & Register

🔗 To enhance your chances in government tenders, consult TenderAI's geM registration services: https://tenderai.in/services/gem-profile-registration

SEO-Optimized FAQs

Q1: How to participate in the government education tour tender issued by Indian Army from Mechukha?
To participate in this government tender, bidders need to register on the GeM portal and fulfill the basic eligibility criteria, including experience in organizing similar tours, submitting relevant past performance certificates, and providing bid security which is ₹30,000. Ensure your company has experience in managing educational and sightseeing tours with all supporting documentation. Bidders must upload company registration proof, experience certificates, past performance details, and certificates regarding local content requirements if claiming Make in India benefits. The bid deadline is set for August 6, 2025, and detailed BOQ documents are available for reference. For streamlined GeM profile registration, visit https://tenderai.in/services/gem-profile-registration. Successful bidders will need to ensure timely delivery according to the schedule and adhere to all quality, safety, and logistical standards specified in the tender.

Q2: What are the eligibility requirements to bid for organizing the educational tour for students in Mechukha Valley?
Eligible bidders must demonstrate at least 3 years of experience in organizing educational tours, travel logistics, or similar services. They should have supplied comparable services to government organizations, supported by relevant contracts and performance certificates indicating at least 50% of the bid quantity supplied in recent financial years. Bidders must upload company registration documents, experience certificates, past performance records, and certificates verifying local content and Make in India compliance where applicable. MSE bidders and local vendors retaining Udyam Registration have preferential status under government policies. The bid security deposit (EMD) is ₹30,000, payable through State Bank of India. Ensure full compliance with safety, quality, and logistical standards, as well as timely submission of documents via the GeM portal.

Q3: How can small and micro enterprises benefit from participation in this government educational tour tender?
Micro and small enterprises (MSEs) can avail procurement preferences under the 'Make in India' and 'Udyam Registration' policies. These benefits include bid discounts, reservation of a percentage of the contract volume, and eligibility for targeted purchase quotas. To qualify, MSE bidders must upload valid Udyam certificates and relevant local content proof, with the declared minimum local content exceeding 50%. The government encourages MSEs to participate to promote local industry and employment, offering them an excellent opportunity to establish a long-term working relationship with the Indian Army and government agencies. For seamless registration and certification, visit https://tenderai.in/services/gem-profile-registration.

Q4: What are the technical and logistical specifications required for organizing the school student tour from Mechukha?
The tour involves transportation by road from Mechukha to Dibrugarh Railway Station and back, train travel from Dibrugarh to New Delhi and Pune, sightseeing excursions in Pune, accommodation arrangements (dormitories and hotels), and provision of souvenirs such as medals, photo albums, and DVDs. The BOQ specifies quantities, timelines, and detailed itineraries, including sightseeing at Pune Museum, Shauraya Smarak, Shaniwar Wada, and visits to educational institutions like AIT. Delivery of all materials, photographs, and medals must be completed before the tour culminates. The detailed technical specifications and BOQ are accessible from the attached documents, which bidders should thoroughly review to ensure compliance.

Q5: How is the bid evaluation process conducted for this government educational tour tender?
Bids are evaluated based on total bid value, past performance (minimum 50% supply in the last three financial years), and compliance with technical specifications and local content norms. The evaluation method involves total value assessment, considering bid price, experience certificates, and performance records. MSE vendors with certificates for local content and Udyam registration are eligible for purchase preference, potentially securing additional contract volume if their quoted price is within 15% of the lowest bid. The bid validity spans 180 days, and the process emphasizes transparent scoring, adherence to timelines, and quality standards.

Q6: What documents are required to submit a bid for this Indian Army education tour project?
Bidders must upload the following documents:

• Company registration certificate
• Past performance certificates demonstrating experience in similar tours
• Details of supply quantity and contract certificates
• Udyam/MSE registration certificate for local preference
• Certificates regarding local content percentage (if claiming Make in India benefits)
• Bid security deposit receipt of ₹30,000
• Copies of experience and performance certificates from relevant government agencies
• Any additional certifications related to safety, quality, and logistics as specified
  Full submission of these documents ensures eligibility and smooth evaluation.

Q7: How does the local content policy influence participation in the Indian Army's educational tour tender?
The procurement policy reserves a portion of the contract for Class 1 local suppliers, requiring at least 50% local content in the offered services. Bidders must submit a certificate from the OEM declaring the percentage of local content, along with supporting documentation of local value addition. Micro and small enterprises with registered Udyam certificates enjoy preference under the policy, which may include bid discounts or volume reservation. This policy encourages domestic manufacturing and service providers, fostering regional economic growth while promoting self-reliance in defense and educational logistics.

Q8: What are the key deadlines and procedural steps for bidding on this government tour contract?
The bid submission deadline is August 6, 2025, at 20:00 IST, with bid opening scheduled shortly after at 20:30 IST. Essential procedural steps include:

• Registration on the GeM portal (if not already done)
• Preparation of all required documents, certificates, and certificates
• Submission of bid security of ₹30,000 via SBI
• Uploading of technical and financial proposals within the portal
• Attending pre-bid meeting scheduled for July 26, 2025, at 09:00 IST at Menchuka
  Participants are advised to review all bid documents carefully, including BOQ and technical specifications, to prevent disqualification. Regular updates and clarifications are available through the GeM portal or TenderAI support services.

Q9: How can companies ensure compliance with the Make in India and MSE policy requirements?
To qualify, companies must upload valid Udyam Registration certificates and detailed certificates from OEMs indicating local content percentage, declaring compliance with the minimum 50% local content threshold. The OEM certificate should specify the local value addition locations and percentage on the official letterhead. Bidder firm must demonstrate its manufacturing or service provision capabilities aligned with government policy directives. TenderAI provides support for profile registration and certificate management, accessible at https://tenderai.in/services/gem-profile-registration. Accurate documentation improves chances of acceptance and preferential treatment.

Q10: Where can I find detailed technical specifications and BOQ documents for this educational tour tender?
The detailed technical specifications and Bill of Quantities (BOQ) are linked within the tender documents and can be viewed through the attached PDFs in the official GeM portal or the tender website. These contain precise descriptions of services, quantities, timelines, and destination details. Bidders should download and thoroughly review these files to ensure their proposals meet all technical and logistical requirements, avoiding disqualification during evaluation. Proper adherence to the specifications will enhance bid competitiveness.

Final note: Ensuring full adherence to eligibility, documentation, and compliance requirements is crucial. Leverage TenderAI services for efficient profile registration and document management. Best of luck with your bid submission!