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Indian Army Window AC 1.5 Ton Tender Nalbari Assam 2025 - Stabilizer & Accessories, 2 Years Govt Supply Experience

Bid Publish Date

20-Dec-2025, 6:54 pm

Bid End Date

30-Dec-2025, 7:00 pm

Location

NALBARI , ASSAM

Progress

Issue20-Dec-2025, 6:54 pm
Technical27-12-2025 09:56:27
Financial
AwardCompleted
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Quantity

11

Category

Window AC 1.5 Ton

Bid Type

Two Packet Bid

Categories 8

FLUORESCENT LAMP AIR CYLINDERS BRACKET AIR CONDITIONER ARCHERY BOWS STARTER STABILIZER WINDOW

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a Window AC 1.5 Ton package with essential accessories, including stabilizer, drain pipe, starter switch, and wall mounting bracket. The opportunity is located in Nalbari, Assam (781126), aligning with government procurement of air-conditioning units for military installations. The bid scope covers multiple items under a single category, with the possibility of quantity variation up to 25% per the option clause. Bidders must demonstrate prior government supply experience and meet turnover criteria, with detailed vendor code creation requirements. This tender emphasizes compliance with documented purchasing terms and timely delivery within contract periods, rather than a standalone product specification.

Technical Specifications & Requirements

  • Category: Window AC 1.5 Ton with accessories: stabilizer, drain pipe, starter switch, bracket for wall mounting.
  • No technical specifications provided in the tender text; bidders should rely on standard 1.5 Ton window AC configurations and comply with general government procurement norms.
  • Key compliance cues include the option to increase orders by up to 25% and determine delivery timelines relative to the original delivery order, subject to minimum 30 days.
  • Documentation essentials include PAN, GSTIN, cancelled cheque, and EFT mandate. OEM or bidder must show prior government/Govt PSU supply experience for at least 2 years and demonstrate turnover as per the bid document.
  • BoQ items are listed as N/A, indicating a consolidated procurement package rather than discrete quantities.

Terms & Eligibility

  • EMD/Performance terms: Not explicitly stated in the tender excerpt; follow buyer terms to fulfill security requirements.
  • Experience criteria: Bidder or OEM (via reseller) must have supplied similar products to Central/State Govt or PSU for at least 2 years before bid opening; provide contracts as evidence.
  • Turnover criteria: Minimum average annual turnover over last 3 years; supported by audited statements or CA/CFA certificates as per bid document; if company is under 3 years, turnover is computed from completed years post-incorporation.
  • Vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate; submission with bid.

Key Specifications

  • Window AC 1.5 Ton with standard accessories

  • Includes: stabilizer, drain pipe, starter switch, bracket for wall mounting

  • Delivery terms allow up to 25% quantity variation during contracting and currency

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

  • Experience: minimum 2 years govt/PSU supply of similar products

  • Turnover: average turnover criteria over last 3 years per bid document

Terms & Conditions

  • Option Clause allows 25% quantity variation during and after contract

  • Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid

  • Experience: 2 years govt/PSU supply; provide contracts as evidence

Important Clauses

Payment Terms

Not explicitly stated; bidders should follow standard govt procurement payment practices per tender terms and verify with issuing authority.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time if quantity increases follows a calculated formula with a minimum 30 days.

Penalties/Liquidated Damages

Not specified in excerpt; bidders should assume standard LD provisions per government procurement norms and confirm during bid submission.

Bidder Eligibility

  • 2 years of regular government or PSU supply experience for similar category products

  • Turnover meeting bid document requirements for last 3 financial years

  • Compliance with PAN, GSTIN, and EFT mandates; bank-certified EFT mandate

Documents 4

GeM-Bidding-8744564.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Window AC 1.5 Ton Window AC 1.5 Ton 2 nos cons_20_jakrif1 15
2 Stabilizer Stabilizer 3 nos cons_20_jakrif1 15
3 Drain Pipe Drain Pipe 2 nos cons_20_jakrif1 15
4 Starter Switch Starter Switch 2 nos cons_20_jakrif1 15
5 Bracket for Wall Mounting Bracket for Wall Mounting 2 nos cons_20_jakrif1 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Audited financial statements for last 3 years or CA/Cost Accountant certificate indicating turnover

6

Evidence of prior govt/PSU supply (contracts) showing 2 years of supply

7

OEM authorisation (if bidding through an OEM via reseller)

8

Technical bid submission as per tender terms

Technical Results

S.No Seller Item Date Status
1ARMY STORES   Under PMA-27-12-2025 09:56:27Qualified
2Coolking Servicing   Under PMA-30-12-2025 11:01:22Disqualified
3SUN TRADERS   Under PMA-27-12-2025 17:58:38Qualified
4UTTAM ENTERPRISE   Under PMA-28-12-2025 18:49:30Qualified

Financial Results

Rank Seller Price Item
L1UTTAM ENTERPRISE(MSE,MII)( MSE Social Category:General )    Under PMA₹94,973Item Categories : Window AC 1.5 Ton,Stabilizer,Drain Pipe,Starter Switch,Bracket for Wall Mounting
L2ARMY STORES (MSE,MII)( MSE Social Category:General )    Under PMA₹95,955Item Categories : Window AC 1.5 Ton,Stabilizer,Drain Pipe,Starter Switch,Bracket for Wall Mounting
L3SUN TRADERS (MSE,MII)( MSE Social Category:General )    Under PMA₹98,130Item Categories : Window AC 1.5 Ton,Stabilizer,Drain Pipe,Starter Switch,Bracket for Wall Mounting

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Army window AC tender in Nalbari Assam 2025?

Bidders must meet eligibility: 2 years govt/PSU supply experience, turnover as per bid doc, and submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid. Include OEM authorisation if bidding through a reseller, and provide contracts for prior similar supplies.

What documents are required for the window AC procurement in Assam?

Submit GSTIN, PAN card, cancelled cheque, EFT mandate, and financial turnover proofs (audited statements or CA certificate). Also include proof of two years govt/PSU supply experience and OEM authorisation if applicable for the 1.5 Ton AC package with accessories.

Which accessories are included with the 1.5 Ton window AC tender?

The package requires a stabilizer, drain pipe, starter switch, and wall mounting bracket alongside the window AC unit, ensuring compatibility with typical 1.5 Ton models and standard installation practices.

What is the delivery timeline framework for quantity variations?

Delivery timelines start from the last date of the original order; if quantities rise by up to 25%, extended time equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What are the turnover requirements for bidders and OEMs?

Bidders must meet the minimum average annual turnover over the last three years as specified in the bid document, evidenced by audited balances or CA/Cost Accountant certificates; OEM turnover must meet the same criterion for offered products.

What is the role of the EFT mandate in bid submission?

An EFT mandate, certified by the bank, must accompany the bid to enable electronic payments; ensure the mandate matches bidder bank details and is properly attested.

Are there penalties or LD provisions for late delivery?

Penalties or LD clauses are not detailed in the excerpt; bidders should anticipate standard government procurement LD terms and confirm exact rates and conditions during bid submission.

Where can I verify OEM or reseller eligibility for the bid?

Eligibility requires the bidder or OEM to have supplied similar govt/PSU products for at least two years; provide contracts for each year and OEM authorization if bidding through a reseller.