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Uttar Pradesh Social Welfare Department Lucknow Event Management Tender 2025 Ganesh Puja Pandal Stage LED IS 550 Not Specified

Bid Publish Date

10-Nov-2025, 7:48 pm

Bid End Date

21-Nov-2025, 8:00 pm

EMD

₹1,46,550

Value

₹1,46,55,000

Location

LUCKNOW , UTTAR PRADESH

Latest Corrigendum Available

Progress

RA
Issue10-Nov-2025, 7:48 pm
Reverse AuctionCompleted
Award09-Dec-2025, 1:33 am
Explore all 4 tabs to view complete tender details

Quantity

977

Bid Type

Two Packet Bid

Key Highlights

  • • Local UP office requirement for service provider with documentary evidence
  • • EMD of ₹146,550 via Demand Draft payable to Zila Samaj Kalyan Adhikari, Lucknow
  • • Delivery flexibility up to 25% quantity/duration at contract issue
  • • Dedicated toll-free service support number required for bidders
  • • No BOQ items; scope covers stage LED, pandal, VIP sofa, and related event management
  • • IS 550 or ISO standards not specified; certification upload mandatory per ATC
  • • Hardcopy EMD submission within 5 days of bid opening
  • • Bidder must comply with all Certificates/ATC/Corigendum requirements

Categories 4

TENT SOFA DISCRETE COMPONENTS ACOUSTIC MICROSCOPES

Tender Overview

The Uttar Pradesh Social Welfare Department (Ganesh ji aarti, deep prajjwalan, pandal, mej posh, VIP sofa stage, stage LED) in Lucknow invites an event management solution for a multifaceted public program. Estimated value: ₹14,655,000 with an EMD of ₹146,550. Location is Lucknow, Uttar Pradesh 226001. Procurement scope covers venue setup and associated services under the department’s national-level event management category, with emphasis on coordinating stage arrangements, LED displays, pandal arrangements, and VIP seating. A critical differentiator is the requirement for a local service provider office within the consignee state and dedicated service support hotlines. The tender emphasizes flexibility in contract quantity/duration up to 25% and delivery alignment with event timelines.

Technical Specifications & Requirements

The tender contains no explicit technical specifications in the BOQ. However, key inferred requirements include:

  • Service category: Event/Seminar/Workshop/Exhibition/Expo management for a public religious-cultural program
  • Location delivery and installation responsibilities in Lucknow, UP
  • EMD as ₹146,550 via DD payable to Zila Samaj Kalyan Adhikari, Lucknow; scanned DD proof to be uploaded with bid; hardcopy to be delivered within 5 days post bid opening
  • Evidence of local service office in UP and a dedicated toll-free support line
  • Clause allowing up to 25% adjustment in contract quantity/duration at contract issue and post-issue, with bidder obligation to accept changes
  • Documentation compliance: upload all required certificates; ATC document available for view

Terms, Conditions & Eligibility

  • EMD: ₹146,550 via Account Payee Demand Draft to ZILA SAMAJ KALYAN ADHIKARI, Lucknow; DD proof must accompany bid; hard copy due within 5 days of bid opening
  • Experience/Office: Service provider must maintain a local UP office and provide documentary evidence
  • Support: Dedicated toll-free service number required
  • Quantity/Duration: Up to 25% increase/decrease permissible at contract issue; bidder must accept revised terms
  • Submission: Certificates and documents requested in the bid, ATC/Corrigendum terms, and mandatory uploads
  • Payment terms: Not explicitly stated; ensure compliance with DD-based EMD and submission timelines

Key Specifications

  • Event management service for Ganesh ji aarti, deep prajjwalan, pandal, mej posh, VIP sofa stage, stage LED

  • Estimated value: ₹14,655,000; EMD ₹146,550

  • Local UP office requirement for service support

  • Contract quantity/duration adjustment up to 25%

Terms & Conditions

  • EMD of ₹146,550 via DD to UP officer; hard copy due within 5 days

  • Local UP office presence required with documentary evidence

  • Delivery/quantity flexibility up to 25% at contract issue

Important Clauses

Payment Terms

EMD via DD and delivery of hard copy within 5 days; no explicit general payment term documented

Delivery Schedule

Contract quantity/duration may be adjusted up to 25% at the time of contract issuance; bidder to accept revised terms

Penalties/Liquidated Damages

Not specified in available data

Bidder Eligibility

  • Must have a local Uttar Pradesh office with documentary evidence

  • Dedicated toll-free service line required for post-sales support

  • Submit EMD ₹146,550 via DD and provide hardcopy within 5 days of bid opening

Documents 3

GeM-Bidding-8549182.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 7 September 2025
Closed: 17 September 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar event management projects

4

Financial statements (last 2 years)

5

EMD submission proof (DD) for ₹146,550

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Office address proof in Uttar Pradesh

9

Dedicated toll-free service number evidence

Corrigendum Updates

1 Update
#1

Update

20-Nov-2025

Extended Deadline

21-Nov-2025, 8:00 pm

Opening Date

21-Nov-2025, 8:30 pm

Reverse Auction Schedule

Completed

Start

26-Nov-2025, 4:00 pm

End

27-Nov-2025, 4:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1AYODHYA PRASAD AND SONS   Under PMA21-11-2025 12:23:52Qualified
2M/S A.K. INTERNATIONAL GROUP   Under PMA21-11-2025 13:37:46Qualified
3M/S SONU TRADERS   Under PMA21-11-2025 12:09:40Qualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1AYODHYA PRASAD AND SONS   Under PMA Winner ₹1,41,50,868Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; MUKHYA MANTRI SAM
L2M/S SONU TRADERS   Under PMA₹1,43,13,050Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; MUKHYA MANTRI SAM
L3M/S A.K. INTERNATIONAL GROUP   Under PMA₹1,43,61,900Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; MUKHYA MANTRI SAM

🎉 L1 Winner

AYODHYA PRASAD AND SONS   Under PMA

Final Price: ₹1,41,50,868

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Lucknow event management tender in UP 2025?

Bidders must submit GST, PAN, financials, prior experience certificates, EMD ₹146,550 via DD to Zila Samaj Kalyan Adhikari, Lucknow, with scanned DD proof and hardcopy within 5 days. Include local UP office proof and dedicated toll-free support details; comply with ATC and corrigendum attachments.

What documents are required for UP event management procurement in Lucknow?

Submit GST certificate, PAN, two years financial statements, minimum three years of relevant event management experience, EMD DD copy, technical bid, OEM authorizations if applicable, and UP office address proof; all certificates must be uploaded as per bid terms.

What are the delivery terms for the UP event management contract?

Contract quantity/duration can be adjusted up to 25% at contract issue. Bidder must accept revised quantity or duration. Local UP office must be maintained and service support must be available via a dedicated toll-free number.

Which standards or certifications are required for the UP tender?

Specific standard numbers are not stated; bidders must upload all certificates requested in the bid and ATC. Ensure compliance with any IS or ISO-related documents referenced in ATC, and provide OEM authorizations if required.

What is the EMD amount and payment method for this UP tender?

EMD amount is ₹146,550 payable via Account Payee Demand Draft to ZILA SAMAJ KALYAN ADHIKARI, Lucknow. Upload scanned proof of the DD with the bid and send a hardcopy within 5 days of bid opening.

Where should the service provider be located for UP event management procurement?

The bidder must have a local office within the state of Uttar Pradesh, supported by documentary evidence, to ensure timely service delivery and on-site coordination during the event.

What is the scope of work covered by this Lucknow event management tender?

Scope includes management of Ganesh puja activities: deep prajjwalan, pandal setup, mej posh, VIP sofa stage, and LED stage elements. Coordination with venue, staging, lighting, and VIP facilitation are essential components of service delivery.

When is the bid submission deadline and how to submit?

Bid submissions require uploading all documents including EMD and certificates; the hard copy must reach within 5 days after bid opening. Ensure all ATC terms are acknowledged, and the scanned DD proof is included in the bid packet.