Kerala Local Self Government Department procurement: Entry/Mid-Level Desktop & Laptop, MFP, and Line Interactive UPS 2026
Progress
Tender Overview
The Local Self Government Department of Kerala seeks procurement of multiple ICT items including Entry and Mid Level Desktop Computers, Entry and Mid Level Laptop–Notebook, A4 and Legal Size Multifunction Printer (MFP), and Line Interactive UPS with AVR (V2) in a structured government bid. The scope targets modernization of district-level offices with current OEM models and active warranty. Bidders must demonstrate a Kerala registered office, established service center in the consignee district, and prior supply/installation experience through the GeM portal with three qualifying work orders for FY 2023-24 to 2025-26. The tender favors vendors with strong local presence and OEM-authorized capabilities, ensuring prompt after-sales support and installation. Unique clauses include option-based quantity variation up to 25% and extended delivery timelines aligned to original delivery periods.
Technical Specifications & Requirements
- Product categories: Desktop Computers, Laptops/Notebooks, A4/Legal MFPs, Line Interactive UPS with AVR (V2)
- Requirements emphasize current OEM models with active warranty, ISO-certified vendors and OEMs, and a functional service center in the consignee district
- Documentation: OEM warranty certificate, ISO certificates, GST registration, and three prior work orders (Kerala FY 2023-24 to 2025-26)
- Delivery/Installation: installation, commissioning, training, and after-sales support network
- Compliance: non-obsolete products with warranty; vendor self-certification for ATC clauses
Terms, Conditions & Eligibility
- EMD details: not specified in the data; bidders must refer to ATC for exact requirement
- Mandatory registrations: bidder’s Kerala registered office and GST certificate address in Kerala
- Experience: proof of three work orders for similar supply/installation in Kerala during FY 2023-24, 2024-25, 2025-26
- Service: functional service center with qualified engineers for warranty support
- Certifications: ISO certification for both vendor and OEM; provide ISO certificates
- Delivery terms: option clause allows up to 25% quantity variation; delivery period alignment with original delivery period
Key Specifications
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- Product categories: Entry and Mid Level Desktop Computers, Entry and Mid Level Laptop–Notebook, A4 and Legal Size Multifunction Printer (MFP), Line Interactive UPS with AVR (V2)
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- OEM ownership and warranty: current OEM models with active warranty; OEM warranty certificate to be provided at delivery
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- Certification: both vendor and OEM to be ISO-certified with certificates attached
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- Service network: established installation, commissioning, training and service network in India; service center in the consignee district with qualified engineers
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- Documentation: required certificates/documents to be uploaded; non-submission leads to rejection
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- Delivery/quantity: option clause allows up to 25% increase in quantity; delivery period extends proportionally
Terms & Conditions
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Option clause permits up to 25% quantity variation during contract
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Kerala registered office and GST address required; Kerala service center mandatory
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three work orders in Kerala (FY 2023-24 to 2025-26) with proof
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ISO certification for both vendor and OEM mandatory
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OEM warranty certificate must be provided at delivery
Important Clauses
Payment Terms
Not specified in available data; refer to ATC for exact payment schedule and milestones
Delivery Schedule
Delivery timing governed by original delivery period; extended time proportional to increased quantity with minimum 30 days
Penalties/Liquidated Damages
Not specified; ATC mentions adherence to delivery and performance norms; penalties to be as per GeM terms
Bidder Eligibility
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Kerala-registered office with GST in Kerala
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Experience with three Kerala-based supply/installation work orders (FY 2023-24 to 2025-26)
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ISO certification for vendor and OEM; service center in consignee district with qualified engineers
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Current OEM models with active warranty; non-obsolete products
Tender Data
Bid Details
Quantity
4
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
686663
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Krishnapriya R S | 686663,Veterinary Dispensary , Ooramana P.O, Ramamangalam | Ernakulam | Kerala | 686663 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9990515.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate showing Kerala address
PAN card (entity)
Experience certificates with at least three similar work orders in Kerala (FY 2023-24 to 2025-26) via GeM
OEM authorization/brand authorization proof
ISO certificates for vendor and OEM
OEM warranty certificate to be submitted at delivery
Proof of functional service center in consignee district with address and engineer qualification
Self-certification confirming adherence to all ATC clauses
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Kerala IT equipment tender in 2026?
Bidders must demonstrate a Kerala-registered office with GST, provide ISO certifications for vendor and OEM, and submit three Kerala-based work orders from FY 2023-24 to 2025-26. Include OEM warranty certificates and proof of a local service center; ensure current OEM models with active warranty.
What documents are required for Kerala IT equipment procurement?
Submit GST certificate (Kerala address), PAN, experience certificates, three Kerala work orders, OEM authorization, ISO certificates, OEM warranty, and service center proof. Upload self-certification confirming ATC compliance and ensure non-obsolete products with active warranty.
What are the delivery terms for the Kerala GeM bid?
Delivery will follow the original delivery period; if quantity increases by up to 25%, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend to the original period.
Which standards and certifications are required for vendors?
Both vendor and OEM must be ISO-certified; attach relevant ISO certificates. Ensure current OEM models with active warranty and provide OEM warranty certificate at delivery; service center must have qualified engineers.
What is the scope of items in this tender in Kerala?
Scope includes Entry and Mid Level Desktop Computers, Entry and Mid Level Laptop–Notebooks, A4/Legal Size MFPs, and Line Interactive UPS with AVR (V2), all with current OEM models and manufacturer warranty.
When are three Kerala work orders required for eligibility?
Provide copies of work orders from FY 2023-24, 2024-25, and 2025-26 through the GeM portal, demonstrating successful supply and installation in Kerala, along with brand consistency across the two preceding years.
What is required for after-sales support in Kerala bids?
A functional service center in the consignee district with qualified engineers is mandatory; provide service center address proof and confirm OEM warranty support and on-site installation/commissioning training availability.
What happens if a bidder lacks required documentation?
Bids missing any mandatory certificates or documents as per ATC/ATC-corrigendum will be rejected; ensure uploads include GST, PAN, ISO, OEM authorizations, work orders, and service center proofs in full.