Panchayati Raj Department Odisha LED Based Information Display System Tender 2026 - IS/IEC Tested, IP Rated, On-Site Warranty

Tender Overview

The procurement is issued by the Panchayati Raj Department Odisha for an LED Based Information Display System under the state government procurement framework in 2026. The project scope includes the supply, installation, integration, and commissioning of LED display boards with in-scope features such as Wi‑Fi and GSM connectivity, IP-rated protection, and on-site OEM warranty. The estimated value is not disclosed, while the EMD amount is ₹50,000. The tender emphasizes delivery integration within the contract, with option clauses allowing quantity variations up to ±25% and extended delivery time calculations. A strong emphasis on in-state service capability is indicated, including mandatory service centers and escalation contact structures. The tender targets bidders capable of meeting stringent environmental, ergonomic, and reliability standards for government display installations in Odisha, enabling public information dissemination through durable LED displays.

Technical Specifications & Requirements

• Display Details include: Height (min), Length (min), LED Pitch (max), LED Display Board Type, LED Colour, Language support, and Unicode Support.
• Viewing Distance and Brightness metrics: Viewing Distance (m), LED Brightness (Cd/m2), Pixel Pitch (mm), and Minimum Pixel Density (Dots/meter2) with Duty Cycle considerations.
• Construction: Cabinet type and installation method.
• Connectivity & Ports: Wi‑Fi connectivity (type), GSM connectivity and whether cellular data is supported.
• Controller: Supported protocol, and multiple resilience tests including IP protection, endurance, vibration, dust, water, dry heat, humidity, and cold tests aligned to IS/IEC 60529:2001 and IS/9000 family requirements.
• Scope of Supply: Installation, integration, and commissioning included; On Site OEM Warranty (Year).
• Compliance requirements emphasize high reliability for public display units and robust testing before deployment.

Terms, Conditions & Eligibility

• EMD: ₹50,000 required as part of bid submission.
• Delivery terms allow a 25% variation in ordered quantity, with extended delivery time formula based on original delivery period, minimum 30 days.
• Service & Support: Functional service centre in-state required; if not present, must be established within 30 days of award; dedicated toll-free support and escalation matrix mandatory.
• Certificates & Compliance: OEM must hold BIS/CE/ETL/DLC/UL and related test certificates; vendor’s trade license and Odisha DIC certificate submission required.
• Purchase Preference for MSEs applies to eligible bidders who are manufacturers of the offered goods.
• Warranty terms mandate on-site OEM warranty for the supplied systems, with installation/commissioning included.