Kollam District Panchayats Desktop Computer Tender Kerala 2026 – 5-Year OEM Warranty, Pre-Loaded OS, 25% Quantity Flexibility

Tender Overview

Organization: Kollam District Panchayats (Department Of Panchayati Raj) invites bids for Entry and Mid Level Desktop Computers in Kollam, Kerala with an estimated value of ₹250,000. The procurement targets desktop systems with factory pre-loaded OS, configurable RAM, and storage options, plus monitor availability as an optional component. The delivery location is Ummanoor Gram Panchayat Office, Ummanoor, Kollam district, Kerala. A key differentiator is the option to increase quantity up to 25% during contract execution, subject to contracted rates, and a minimum delivery period framework. The tender emphasizes post-sale support through an established India-based service network and a 5-year on-site OEM warranty. This is a state-reserved procurement under the Micro and Small Enterprises (MSE) category for eligible Udyam-registered firms in Kerala.

Technical Specifications & Requirements

• Product Category: Desktop Computer (Entry/Mid Level)
• Processor: Category listed as PROCESSOR; specific model not disclosed
• Operating System: Factory pre-loaded OS by Desktop OEM
• RAM: RAM Size (in GB) to be installed in the system (exact value not specified)
• Storage: both SSD (GB) and HDD (GB) capacities to be provided
• Cabinet: Cabinet Form Factor not explicitly defined
• Monitor: Availability and screen size (in CM) required; maximum resolution to be specified by bidder
• Warranty: On Site OEM Warranty (in years): 5 years; OEM warranty certificates must be supplied at delivery
• Delivery: Delivery and commissioning address as noted; optional monitoring/installation services may be required
• Service: Post-sales service presence across India with dedicated engineers; adherence to SLA for warranty support

Terms, Conditions & Eligibility

• EMD: Not specified in the available data; bidders must verify during bidding
• GST: GST applicability to be checked by bidder; reimbursement as per actuals or applicable rates up to quoted GST percentage
• Delivery Window: Delivery period to commence post order with option to adjust per quantity and delivery extensions as per clause
• Purchase Preference: State-level MSE procurement eligibility under Udyam; credentials validated online
• Warranty/Support: 5-year OEM warranty; service centers details to be provided with bid; response/rectification SLAs required
• Documentation: OEM authorization, GST, PAN, experience certificates, financial statements, technical compliance certificates, and service capability details
• Contractual Right: Purchaser may increase quantity by up to 25% during and after contract; extended time as defined in option clause