Indian Army Office Supplies Tender Kohima Nagaland 2026 - 25% Quantity Option & Supply Terms

Tender Overview

The Indian Army, Department Of Military Affairs, seeks the supply of a broad range of office consumables and equipment in KOHIMA, NAGALAND 797001. The procurement covers items such as ball pens, erasers, markers, highlighters, staplers, clips, flags, drawing sheets, glue sticks, cutter blades, tape, stamp pads, and assorted stationery across a total of 45 items. The scope is strictly for the supply of goods, with an emphasis on meeting the organization’s standard stationery needs for routine operations and training facilities. A notable feature is the option clause allowing up to 25% quantity variation during contract execution, which impacts planning, pricing, and delivery timelines. The tender emphasizes supply-only delivery from the bidder and requires bidders to align with the organization’s internal procurement standards, while noting that the turnover criterion will be based on the last three completed financial years and documented via audited statements or CA certificates. Unique aspects include the large item variety and the extended quantity variation window, which differentiates this tender from single-item procurements.

Technical Specifications & Requirements

• No explicit product specifications are listed in the tender data; the BOQ comprises 45 items with unnamed quantities.
• The bid is restricted to the supply of goods, not services, implying a focus on stock-quality, availability, and delivery reliability.
• The option clause permits quantity adjustments up to 25% at contract placement and during the currency of the contract, with delivery timelines anchored to the original delivery order.
• Turnover criteria require documented evidence of average annual turnover over the previous three years. Acceptable documents include audited balance sheets or CA/CMA certificates, or equivalent turnover proof.
• The lack of detailed technical specs places emphasis on bidders’ ability to meet supply timelines, packaging, and compatibility with standard Army stationery standards.

Terms, Conditions & Eligibility

• Delivery terms: Goods-only supply with delivery commencing as per the contract/delivery orders; option-based quantity adjustments possible up to 25%.
• EMD / Security: Not explicitly stated in the data; bidders should verify in the main bid document and prepare standard security deposits.
• Turnover criteria: Minimum average annual turnover for the last three years, with documentary evidence from audited statements or CA/CMA certificates. If the bidder is under 3 years old, turnover is calculated on completed financial years post-constitution.
• Bid scope: Only supply, with no installation or services components mentioned; ensure alignment with 45-item BOQ for pricing.
• Submission readiness: Prepare complete financials, turnover proofs, and supplier credentials per bidder requirements; ensure compliance with Army procurement norms.