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Northern Coalfields Limited Cartridge & Filter Components Tender 2025 – 66 Items, Estimated ₹6,376,391, Supply Only

Bid Publish Date

23-Dec-2025, 10:49 pm

Bid End Date

14-Jan-2026, 10:00 am

Value

₹63,76,391

Progress

Issue23-Dec-2025, 10:49 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

113

Category

CARTRIDGE-Part No.-608773

Bid Type

Two Packet Bid

Categories 21

AGITATORS VALVE PARTS AND ACCESSORIES WORM PUMPS WATER COOLED ENGINE DESERT COOLER SENSOR VALVE WATER PUMP CENTRIFUGAL MACHINE BEAM IRRADIATION DIRECT TRANSFORMER CABLE RING HYDRAULIC CYLINDER PNEUMATIC SLEEVE HYDRAULIC PART PILLOW BLOCK TURBINE PUMPS BLADE GAUGE

Tender Overview

Northern Coalfields Limited invites bids for the procurement of Cartridge parts, Filters, Seals, Belts, Hoses, Manifolds, Actuators and related components. The scope covers 66 distinct items with an estimated value of ₹6,376,391.00. The tender is a supply-only contract (scope of supply:

Key Specifications

  • Product categories include: Cartridge Parts, Filters, Seals, Belts, Hoses, Gauges, Manifolds, Sensors, Electrical and Mechanical components

  • Estimated contract value: ₹6,376,391.00

  • 66 line-item BOQ with diverse part numbers (e.g., Part No.-608773 to 710895 range and multiple filter/ hose/ seal components)

  • Scope: Supply-only; installation/maintenance not included unless specified in subsequent contract amendments

  • Option Clause permits ±25% quantity variation at contracted rates during or after the original delivery period

Terms & Conditions

  • Option clause allows quantity fluctuation within 25% of bid quantity

  • Supply-only contract; no on-site services included unless added in ATC

  • Delivery timeline governed by the option clause with minimum 30 days extension rule

Important Clauses

Payment Terms

Payment terms to be defined in ATC; data shows scope is 'Supply of Goods' only with no explicit milestones provided here

Delivery Schedule

Delivery period linked to original delivery order; extension rules apply under option clause; additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties/LD not specified in available data; to be confirmed in ATC/contract

Bidder Eligibility

  • Experience in supplying automotive/mining spare parts or similar cartridge, filter, hose, seal components

  • Demonstrated financial capacity to handle order value around₹6.38 million

  • Ability to provide OEM-authorized parts or confirmed cross-compatibility with listed part numbers

Past Similar Tenders (Historical Results)

5 found

ELEMENT AIR BREATHER, PART NO.31EH00480,FILTER-FUEL,PART NO.XKBH02138,FUEL FILTER, PART NO.11QG7011

Mahanadi Coalfields Limited

JHARSUGUDA, ODISHA

Posted: 22 August 2025
Closed: 1 September 2025
GEM

BH60M KIT 1000 part no-958HSB0127,ELEMENT part no-23049374,CARTRIDGE OIL FILTER part no-31Z5180743,

Central Coalfields Limited

BOKARO, JHARKHAND

Posted: 25 August 2025
Closed: 4 September 2025
GEM

TUBE AS, Part no.3731733,TUBE AS, Part no.3779445,HOSE AS, Part no.3920034,TUBE AS, Part no.4221989

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 26 February 2025
Closed: 8 March 2025
GEM

COMPRESSION SPRING, Part no.15095,BRUSH ASSY, Part no.10804,GASKET, Part no.40164,SUBPLATE, Part no

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 24 September 2025
Closed: 6 October 2025
GEM

PUMP- part no HPP99343015,PRV- part no HPP99343028,R L FILTER ELEMENT- part no HPP99343050,WATER SE

Central Coalfields Limited

BOKARO, JHARKHAND

Posted: 9 September 2025
Closed: 19 September 2025
GEM

Bill of Quantities (BOQ) 66 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CARTRIDGE-Part No.-608773 608773 4 number [email protected] 180
2 CARTRIDGE-Part No.-608774 608774 4 number [email protected] 180
3 CARTRIDGE-Part No.-710887 710887 4 number [email protected] 180
4 CARTRIDGE-Part No.-608776 608776 4 number [email protected] 180
5 FILTER-Part No.-53002309 53002309 3 number [email protected] 180
6 FILTER-Part No.-923594 923594 2 number [email protected] 180
7 CARTRIDGE-Part No.-53013384 53013384 4 number [email protected] 180
8 FILTER-Part No.-925420 925420 4 number [email protected] 180
9 FILTER-Part No.-924765 924765 1 number [email protected] 180
10 FILTER-Part No.-924767 924767 1 number [email protected] 180
11 BREATHER-Part No.-781336 781336 2 number [email protected] 180
12 FILTER-Part No.-261971 261971 6 number [email protected] 180
13 BELT-Part No.-53003392 53003392 2 number [email protected] 180
14 FILTER-Part No.-933871 933871 6 number [email protected] 180
15 SEAL-Part No.-710895 710895 3 number [email protected] 180
16 SEAL-Part No.-710893 710893 3 number [email protected] 180
17 SEAL-Part No.-710945 710945 3 number [email protected] 180
18 GAUGE-Part No.-53001084 53001084 1 number [email protected] 180
19 HOSE-Part No.-935375 935375 1 number [email protected] 180
20 HOSE-Part No.-935376 935376 1 number [email protected] 180
21 SLEEVE-Part No.-925049 925049 1 number [email protected] 180
22 MANIFOLD-Part No.-928786 928786 1 number [email protected] 180
23 SLEEVE-Part No.-933758 933758 1 number [email protected] 180
24 SLEEVE-Part No.-924098 924098 1 number [email protected] 180
25 SLEEVE-Part No.-53003487 53003487 1 number [email protected] 180
26 PLUG-Part No.-53003512 53003512 1 number [email protected] 180
27 FEELER-Part No.-931719 931719 1 number [email protected] 180
28 HOSE-Part No.-935374 935374 1 number [email protected] 180
29 HOSE-Part No.-53019417 53019417 1 number [email protected] 180
30 HOSE-Part No.-53008838 53008838 1 number [email protected] 180
31 HOSE-Part No.-933752 933752 1 number [email protected] 180
32 HOSE-Part No.-53009884 53009884 1 number [email protected] 180
33 WATER PUMP-Part No.-53017132 53017132 1 number [email protected] 180
34 ELECTROFAN-Part No.-53002567 53002567 4 number [email protected] 180
35 HOSE-Part No.-53005386 53005386 2 number [email protected] 180
36 SEAL KIT-Part No.-886355 886355 1 number [email protected] 180
37 SEAL KIT-Part No.-887963 887963 1 number [email protected] 180
38 SEAL KIT-Part No.-886378 886378 1 number [email protected] 180
39 COIL-Part No.-53013629 53013629 1 number [email protected] 180
40 VALVE-Part No.-927994 927994 1 number [email protected] 180
41 PRUXIMITY SWITCH-Part No.-925767 925767 1 number [email protected] 180
42 DEVICE-Part No.-53003657 53003657 1 number [email protected] 180
43 PLUG-Part No.-710894 710894 1 number [email protected] 180
44 COVER-Part No.-656519 656519 1 number [email protected] 180
45 DAMPER-Part No.-745378 745378 1 number [email protected] 180
46 BLOCK-Part No.-53001085 53001085 1 number [email protected] 180
47 WIPER BLADE-Part No.-746456 746456 1 number [email protected] 180
48 WIPER BLADE-Part No.-746458 746458 1 number [email protected] 180
49 DAMPER-Part No.-53007715 53007715 2 number [email protected] 180
50 ACCELERATOR PEDAL-Part No.-929053 929053 1 number [email protected] 180
51 CONTROL-Part No.-931780 931780 1 number [email protected] 180
52 CONTROL LEVER-Part No.-924002 924002 1 number [email protected] 180
53 CONTROL-Part No.-931782 931782 1 number [email protected] 180
54 CABLE WINDING MACH-Part No.-53006055 53006055 1 number [email protected] 180
55 ENCODER-Part No.-922580 922580 1 number [email protected] 180
56 SENSOR-Part No.-53011275 53011275 1 number [email protected] 180
57 LIGHT-Part No.-929717 929717 1 number [email protected] 180
58 LIGHT-Part No.-929718 929718 1 number [email protected] 180
59 LIGHT-Part No.-932929 932929 1 number [email protected] 180
60 LIGHT-Part No.-932930 932930 1 number [email protected] 180
61 PADS-Part No.-731440 731440 2 number [email protected] 180
62 SPRING RING A16-Part No.-725735 725735 2 number [email protected] 180
63 COMPLETE KIT-Part No.-914135 914135 1 number [email protected] 180
64 MOTOR-Part No.-778069 778069 2 number [email protected] 180
65 SEAL KIT-Part No.-778070 778070 1 number [email protected] 180
66 SEAL KIT-Part No.-725551 725551 1 number [email protected] 180

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates showing relevance to spare parts supply

4

Financial Statements/Turnover details for the last 2 financial years

5

EMD/Security Deposit as per ATC (amount not disclosed in available data)

6

Technical Compliance Certificates or OEM Authorizations (where applicable)

7

Authorization letters from OEM for distribution or supply (if required)

8

Any other documents explicitly listed in the ATC uploaded by the Buyer

Frequently Asked Questions

How to bid for cartridge and filter tender in unspecified location 2025

Bidders should review the ATC for this NCL tender, prepare OEM-authorized parts or cross-compatible equivalents, compile 2+ years of experience in spare parts supply, submit GST, PAN, financials, and EMD as specified, and ensure the bid covers 66 line items with clear part numbers and quotations for each SKU.

What documents are required for procurement of mining spare parts bidding

Prepare GST certificate, PAN card, experience certificates, financial statements, EMD/Security deposit per ATC, technical compliance certificates, OEM authorizations, and any other bidder documents listed in the ATC uploaded by the buyer.

What are the 66 items in the BOQ for cartridge and filter components

The BOQ comprises 66 SKUs including cartridge parts, filters, seals, belts, hoses, gauges, manifolds, sensors, and device assemblies; each line item corresponds to a specific Part No. or kit, requiring exact pricing per item and OEM compatibility notes.

When is the delivery period and how are extensions calculated

Delivery terms reference the original order plus the option clause; additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may apply for up to 25% quantity variation.

What are the eligibility criteria for mining spare parts tender in 2025

Eligibility includes demonstrable experience in supplying similar parts, adequate financial standing, GST and PAN validity, and OEM authorization where required; cross-compatibility with listed part numbers is essential for BOM alignment.

What standards or certifications are required for parts supply

Standards are not specified in the current data; bidders should verify OEM approvals and ATC-referenced compliance; ensure availability of genuine OEM parts or proven compatible equivalents with traceable supplier certification.

What is the scope of supply for this procurement

Scope is explicitly stated as 'Only supply of Goods'; no installation or maintenance service is included unless otherwise stated in the ATC; ensure all price quotes reflect goods-only delivery.

What is the estimated contract value for the 66-item procurement

The estimated value is ₹6,376,391.00; bidders should price each item accurately, indicating unit costs for all 66 parts, considering potential quantity variations up to ±25% under the option clause.