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Energy Department Maharashtra Toner Cartridges Tender Ratnagiri Maharashtra 2026 - Printer Consumables Supply

Bid Publish Date

01-Jul-2026, 5:33 pm

Bid End Date

21-Jul-2026, 1:00 pm

Value

₹10,59,906

Location

RATNAGIRI , MAHARASHTRA
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Progress

Issue01-Jul-2026, 5:33 pm
AwardPending
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Quantity

166

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization certificate with validity clearly mentioned
  • • Detailed specification sheet of the offered toner cartridge required
  • • HSN codes with GST percentage for all items
  • • Warranty: 1 year from final acceptance or after installation
  • • Option clause allowing ±25% quantity variation at contracted rates
  • • Turnover evidence: average turnover of last 3 years with audited statements or CA/Cost Accountant certificate
  • • Delivery terms aligned to extended delivery calculation if option is exercised
  • • Notices and inquiries via specified email for Mahagenco procurement

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Energy Department Maharashtra invites bids for the procurement of toner cartridges/ink consumables for printers in Ratnagiri, Maharashtra (415202) with an estimated value of ₹1,059,906. The scope is supply of goods only for generic cartridge categories, applicable to various printer/MFP brands; delivery timelines depend on the option clause up to 25% quantity variation. Bidders must provide OEM authorizations, detailed specifications, and GST/HSN codes. A 1-year OEM warranty is required from delivery/acceptance. This tender emphasizes accurate technical documentation and adherence to the buyer’s option-based delivery framework, with the potential for extended delivery periods under contract terms.

Technical Specifications & Requirements

  • Category: GENERIC cartridge items; Product Class of Cartridge; Type of Cartridge/Consumable; Color of Ink/Toner; Model Numbers of OEM machines and cartridges not specified; all fields indicate generic compatibility requirements.
  • Minimum yield per cartridge not disclosed; bidders should assume standard replacement yields per OEM guidelines.
  • Printer/MF Brand compatibility not specified; tender requires a detailed specification sheet from bidders.
  • Warranty: 1 year from final acceptance/installation completion.
  • Documentation: OEM authorization certificate, detailed product specification sheet, and GST/HSN codes required.

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract rates; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Scope of Supply: Bid price to include all costs; limited to supply of Goods.
  • Turnover: Bidder must show minimum average annual turnover for last 3 years; audited balances or CA/Cost Accountant certificate required.
  • Warranty: 1 year warranty; OEM warranty certificates to be submitted at delivery.
  • ATC/Attachments: OEM authorizations, detailed specs, GST/HSN details, and bid-specific terms must be on company letterhead with bid number referenced.

Key Specifications

  • Product category: Toner/ink cartridges for printers (GENERIC)

  • Color and model compatibility: generic, with OEM machine/model numbers requested

  • Minimum yield: not specified in tender data

  • Warranty: 1 year from final acceptance/installation

  • Documentation: detailed specification sheet, OEM authorization, GST/HSN codes, turnover proof

Terms & Conditions

  • Quantity flexibility: ±25% at contract rates during/after award

  • Supply scope limited to goods; no service components included

  • Required OEM authorization and detailed product specs

Important Clauses

Delivery & Quantity Variation

25% quantity increase/decrease allowed at contract rates; delivery extension computed as (additional quantity/original quantity) × original delivery period, minimum 30 days.

Warranty

1-year OEM warranty from final acceptance or post-installation testing; OEM warranty certificates to accompany delivery.

Turnover Requirement

Bidder must demonstrate average annual turnover for last 3 years; submissions validated by audited balance sheets or CA/Cost Accountant certificate.

Bidder Eligibility

  • Positive net worth for the OEM as per last audited financial statement

  • Experience in supplying printer consumables or toner cartridges

  • Authorization from OEM and valid dealer certification with product-specific specifications

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

ENERGY DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 9

GeM-Bidding-9495068.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 7 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Laserjet Pro M305dn, HP LaserJet Pro M403dn Printer, HP LaserJet Pro M403d Printer, HP LaserJet Pro M403dw Printer, HP LaserJet Pro M403n Printer, HP LaserJet Pro MFP M427dw Printer, HP LaserJet Pro MFP M427fdn Printer, HP LaserJet Pro MFP M427fdw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 28A Black Original LaserJet Toner Cartridge-CF228A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

OEM authorization certificate / dealer certificate with validity clearly mentioned

2

Detailed product specification sheet for offered toner cartridges

3

GST certificate and HSN codes for all items

4

Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years

5

Bidder company letterhead with bid number on ATC documents

6

Net worth statement of OEM from last audited financials

7

Warranty certificates from OEM to be submitted at delivery

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for toner cartridge tender in Ratnagiri Maharashtra 2026?

Bidders must submit OEM authorization, a detailed product specification sheet, GST with HSN codes, and last 3-year turnover details (audited or CA-certified). The bid must show compliance with the supplier qualification and warranty terms, with delivery terms governed by the 25% quantity variation clause.

What documents are required for toner cartridge procurement in Maharashtra?

Required documents include OEM authorization certificate, detailed product specification sheet, GST certificate with HSN codes, last 3 years turnover proof, and OEM net worth confirmation. All ATC documents must be on company letterhead with the bid number.

What is the warranty requirement for toner cartridges tender in Ratnagiri?

The tender requires a 1-year warranty from final acceptance or after installation/completion testing. OEM warranty certificates must be submitted by the successful bidder at the time of delivery to confirm post-sale support.

What is the delivery variation allowed for this toner tender?

The purchaser may increase or decrease the quantity up to 25% of the bid quantity at contracted rates. If exercised mid-term, delivery time extension follows the defined formula with a minimum 30 days.

What is the estimated value and financial criteria for eligibility?

Estimated value is ₹1,059,906. Bidders must demonstrate minimum average annual turnover for the last 3 years and maintain positive net worth; provide audited balance sheets or CA-certified turnover certificates.

What OEM documentation is mandatory for participation?

Mandatory OEM documentation includes an active OEM authorization/dealer certificate, detailed specification sheet, and OEM warranty terms. These must be uploaded on company letterhead along with the bid and reference the bid number.

Where can I find the GST/HSN details for the items?

Submit GST registration along with item-specific HSN codes for all toner cartridges; ensure GST percentage is clearly indicated for each line item in the bid submission.

What are the compliance standards referenced for this procurement?

The tender emphasizes generic printer consumables with OEM compliance and documented performance. While specific IS standards are not listed, bidders must provide ISO-like documentation for quality control and warranty adherence per OEM terms.

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