Karnataka Rural Development & Panchayat Raj Department Desktop & Furniture Supply Tender Chamrajnagar 2026

Tender Overview

The Karnataka Rural Development and Panchayat Raj Department invites a lump-sum contract for the supply, installation and maintenance of desktops and office furniture, including consumables as part of the contract. Estimated value: ₹1,118,536 with a mandatory EMD of ₹28,000. Primary delivery location is Chamrajnagar, Karnataka, under a single-state service model requiring a local service office in the consignee state and a minimum 10% payroll on the provider’s books. A one-time product demo is scheduled for 24-02-2026 between 11:00 and 16:00 at Taluk Panchayath Hanur, with samples to be submitted sealed and signed for bid participation. Quantity specified as 8 units/items to be procured under the contract.

• Organization: Rural Development And Panchayat Raj Department, Karnataka
• Location: Chamrajnagar, Karnataka (571109)
• Category: Facility Management Services – Desktop, Furniture supply, installation and maintenance

This tender includes installation, commissioning, and ongoing maintenance of supplied assets, with consumables included in the contract value. The bid requires OEM authorization where applicable and non-toxic product compliance. The bid allows quantity/duration adjustments up to 25% at contract issuance and same limit post-award. Unique requirements include on-site demo, sample submission, and in-state service capability.

Technical Specifications & Requirements

• Items: Desktops and office furniture with installation and maintenance; consumables to be included in the contract
• Quantity: 8 units/items (as per ATC), with total estimated value of ₹1,118,536.00; EMD ₹28,000 via DD or online payment
• Demo & Samples: Required on 24-02-2026 from 11:00 to 16:00 at Taluk Panchayath Hanur; sealed and signed copies to be uploaded
• Service requirements: Service office in the consignee state; minimum 10% payroll from bidder on service-related manpower for at least one year
• Documentation: Ensure submission of all certificates and OEM authorizations per ATC; non-toxic materials and MSDS where applicable
• Delivery/Installation: Delivery and commissioning address as per buyer requirement; installation included in scope
• Compliance: OEM authorization if bidding through distributors; product samples and certificates to be uploaded with bid

Terms, Conditions & Eligibility

• EMD: ₹28,000; payment via Account Payee Demand Draft in favor of “Executive Officer Taluk Panchayath, Hanur” or online; DD copy to be uploaded with bid; hardcopy due within 5 days of bid end date/opening
• Experience & Office: Service provider must maintain a local office in the consignee state; documented evidence required
• Staffing: At least 10% of required manpower on payroll for at least one year; upload verification documents
• Manufacturer Authorization: If bidder is an authorized distributor, submit OEM authorization detailing name, designation, address, email, and phone
• Compliance: Products must be non-toxic; MSDS provided for toxic items
• Ambit: Completion, delivery, and installation as per buyer requirements; samples and certificates must be uploaded to participate
• Penalties: Seller must adhere to ATC terms; failure to provide required certificates may lead to bid rejection
• Special Clause: Quantity/duration can be adjusted by up to 25% at contract issuance and post-award; bidder must accept revised terms