Labour Department Madhya Pradesh Indore Video Conferencing Camera Tender 2026 EMD ₹40000
Bid Publish Date
24-Jul-2026, 5:44 pm
Bid End Date
10-Aug-2026, 8:00 pm
EMD
₹40,000
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Tender relates to the procurement of a Video Conferencing Camera / Web Camera for the Labour Department Madhya Pradesh located in Indore, MP 452001. The bid includes an EMD of ₹40,000 and requires installation, testing, and commissioning with the OEM/authorized reseller. A notable feature is the option to adjust quantities up to 25%, with delivery time recalculated accordingly. Bidders must provide a data sheet and ensure OEM authorization where applicable, along with OEM-certified installation capability.
Technical Specifications & Requirements
- Category: Video Conferencing Camera / Web Camera
- Functionality: PTZ Function supported
- Resolution: Maximum resolution per camera indicated
- Optical Zoom: Maximum zoom range specified
- Field of View: Degree specification required
- Warranty: Comprehensive on-site warranty (1 year or as specified)
- Data sheet to be uploaded and verifiable against offered product
- Installation/commissioning to be performed by OEM or OEM-certified resource or OEM-authorized reseller
- Manufacturer authorization must be submitted where applicable
Terms, Conditions & Eligibility
- EMD: ₹40,000 to be provided as security deposit
- Option Clause: Quantity may increase/decrease by up to 25% at contract placement and during currency with adjusted delivery timelines
- Turnover/Financial: Bidder turnover criteria stated; must provide audited balance sheets or CA/CFA certificate showing turnover for the last 3 years
- Delivery/Installation: Supply, installation, testing, and commissioning included in scope
- Data Sheet: Mandatory data sheet submission; mismatch can lead to rejection
- OEM Authorization: Required for non-manufacturer bidders; include authorization form with details
- Payment/Contracts: Terms tied to delivery milestones and contract conditions as per bid document
Key Specifications
-
Video Conferencing Camera / Web Camera
-
PTZ function capability
-
Maximum resolution per camera
-
Maximum optical zoom range
-
Field of view in degrees
-
Comprehensive on-site warranty (year)
-
Data sheet alignment with offered model
-
OEM authorization requirement for resellers
Terms & Conditions
-
EMD amount ₹40,000; must be submitted with bid
-
Quantity can change by ±25% during contract; delivery timeline adjusts accordingly
-
Installation, testing, and commissioning by OEM-certified personnel
-
Data sheet verification mandatory; mismatches may lead to bid rejection
Important Clauses
Payment Terms
Scope includes supply, installation, testing, and commissioning; payment terms aligned to delivery milestones per bid document
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended period follows option clause with minimum 30 days
Penalties/Liquidated Damages
Penalties/LDs apply per contract terms for delays beyond scheduled delivery and acceptance testing failures
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Adequate turnover as per bid documentation (last 3 years)
-
OEM authorization for non-manufacturer bidders
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Indore
Delivery Pincodes
452001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sourabh Raikwar | 452001,New Moti Bunglow, M.G. Road, Indore | Indore | Madhya Pradesh | 452001 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9658572.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Genric Description | Web Camera |
| Genric | PTZ Function | Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Zoom Range Optical (Maximum) | 4X, 5X, 10X, 12X, 16X, 20X, 22X, 30X Or higher |
| Genric | Field of View (Degree) | more than 90-105 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 2, 3, 4, 5 Or higher |
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates of similar deployments
Audited financial statements or CA/CFA turnover certificate for last 3 years
EMD/Security deposit proof (₹40,000)
Technical bid document and product data sheet
OEM authorization / Manufacturer authorization certificate
OEM-certified installation capability documents
Bidder's undertaking on financial standing (not under liquidation or bankruptcy)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for video conferencing camera tender in Indore MP 2026
Bidders should submit GST, PAN, experience certificates, and 3-year turnover evidence, plus ₹40,000 EMD. Include OEM authorization and a detailed data sheet showing PTZ, max resolution, zoom, and field of view. Installation must be by OEM-certified personnel; quantity may adjust by 25% with revised delivery timelines.
What documents are required for MP Labour camera procurement in Indore
Required documents include GST certificate, PAN, 3-year turnover audited statements, experience certificates, data sheet, EMD proof of ₹40,000, OEM authorization, and installation capabilities. Ensure data sheet aligns with offered model and any mismatches may lead to bid rejection.
What are the technical specifications for the video camera in this tender
Specifications include PTZ functionality, maximum per-camera resolution, maximum optical zoom, and field of view in degrees, plus a comprehensive on-site warranty. A product data sheet must match actual performance, and OEM authorization is required for non-manufacturer bidders.
When is the delivery deadline for the Indore camera tender
Delivery period starts from the last date of the original delivery order; if the option clause is invoked, the extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is the EMD amount and how is it paid for this MP tender
The EMD amount is ₹40,000. Payment should be made as specified in the bid terms, typically via demand draft or online payment; ensure the EMD is valid and submitted with the bid package to avoid rejection.
What are the OEM authorization requirements for this procurement
Bidders other than the manufacturer must attach an OEM authorization certificate detailing name, designation, address, email, and phone number. This ensures the supplier is backed by the original equipment manufacturer for installation and support.
How to verify the data sheet against the product offered in Indore tender
Upload the product data sheet with the bid and ensure it mirrors PTZ, resolution, zoom, and FOV specifications. The buyer will compare the datasheet to the offered model; any mismatch may lead to bid rejection.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 5
GeM-Bidding-9658572.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS