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Basic Education Department Uttar Pradesh Musical Instrument Tender 2025 in Uttar Pradesh - ISI/AAA-compliant Gear & 3-Year Warranty

Bid Publish Date

23-Dec-2025, 8:07 pm

Bid End Date

13-Jan-2026, 8:00 pm

EMD

₹12,000

Value

₹12,00,000

Progress

Issue23-Dec-2025, 8:07 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

560

Category

Dhol

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/brand-agnostic requirement: OEM warranties required; explicit OEM certificates to be submitted at delivery
  • • Technical standards: explicitly referenced warranty term (3 years) and service support via dedicated toll-free line
  • • Special clause: quantity flexibility up to 25% more or less during contract and currency of contract delivery extensions with minimum 30 days
  • • Eligibility: three-year turnover criteria with audited statements or CA certificate
  • • Warranty/AMCs: OEM warranty certificates required at delivery; breakdown rectification during guarantee period
  • • Penalties: not specified in ATC; adherence to delivery and warranty terms essential
  • • Delivery: supply-only scope; delivery schedule linked to last date of original delivery order

Categories 9

BARITONE HORNS BAMBOO RING KEYS ALTO HORNS BARREL WIRE FERROUS ALLOY SUPPLY TRANSITION METALS

Tender Overview

The Basic Education Department, Uttar Pradesh invites bids for a diverse set of musical instruments, including Dhol, Dholak, Damru, Harmonium, Sitar, Basuri, Dafli, Manjeera, Kartal, Tabala, Drum, Side Drum, Shahanai, Trumpet, Bigul, Cango With Stand, Electronic Casio. Estimated value: ₹1,200,000 with an EMD of ₹12,000. The scope is supply-only, with OEM warranty support required and a three-year warranty post-acceptance. The procurement targets 17 items across multiple instrument categories, consolidating to a single delivery location in Uttar Pradesh. A key supplier differentiator is meeting stringent warranty and service obligations via a dedicated/official service line, alongside compliance with standardizable guarantees. The tender emphasizes bidder turnover and a strong post-sales support footprint as core evaluation criteria, with a flexible quantity clause up to ±25% of the bid quantity and extended delivery timelines if options are exercised.

Technical Specifications & Requirements

  • No formal technical specs published in the tender text; bidders should rely on the BoQ and the AtC/Corrigendum for item-wise details.
  • Delivery terms require hard-copy EMD documentation (DD payable at LAKHIMPUR KHERI) and scanned proof uploaded with bid.
  • Warranty clause demands a 3-year warranty from final acceptance or after installation, with OEM warranty certificates at delivery and breakdown rectification during the guarantee period.
  • Turnover criterion: average annual turnover for the last 3 years must meet the threshold defined in the bid document; include audited balance sheets or CA/Cost Accountant certificates.
  • Dedicated/service support line is mandatory.

Terms, Conditions & Eligibility

  • EMD: ₹12,000 via Account Payee DD to LAKHIMPUR KHERI; hard-copy must reach within 5 days post bid opening.
  • Turnover: average turnover over the last 3 years as per bid document; CA/certificates accepted.
  • Scope: supply-only with all cost components included in bid price.
  • Warranty: 3 years; OEM certificates to be submitted at delivery and post-installation service obligations.
  • Service support: dedicated toll-free number mandatory.
  • Compliance: failure to upload certificates may lead to rejection; ensure all required documents per bid document.

Key Specifications

  • Scope: supply of 17 musical instruments listed in tender category

  • Estimated value: ₹1,200,000

  • EMD: ₹12,000

  • Warranty: 3 years from final acceptance or after installation

  • Delivery terms: quantity adjustments up to 25%, extended delivery period with formula

  • Service: dedicated toll-free support line required

Terms & Conditions

  • EMD must be submitted as DD to LAKHIMPUR KHERI; hard copy within 5 days of bid end

  • Turnover requirement based on last 3 financial years with audited statements or CA certificate

  • 3-year OEM warranty with certificates to be provided at delivery and installation

  • Supply-only scope; all costs included in bid; quantity adjustments permitted up to 25%

Important Clauses

Payment Terms

Bid price to include all cost components; EMD via DD; no separate payment terms specified in ATC

Delivery Schedule

Delivery period can be extended if option clause exercised; minimum additional time 30 days

Penalties/Liquidated Damages

No explicit LD rate stated; adherence to original/extended delivery timelines implied

Bidder Eligibility

  • Minimum turnover as per bid document for last 3 financial years

  • Submission of OEM certificates or authorizations

  • Demonstrated service/support capability with dedicated toll-free line

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GEM

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Dhol 15 Inch Steel 16 pieces bsa.lk-up 15
2 Dholak 15 Inch Round wood 16 pieces bsa.lk-up 15
3 Damru 12 Inch Bras 16 pieces bsa.lk-up 15
4 Harmoniyam 42 keej, 9 Nobs, wood, Wait 9-10 kg 16 pieces bsa.lk-up 15
5 Sitar 48 Inch, 4 men, 2 Chikari, 11 Synthetic Wire, Wait 3.5 kg 16 pieces bsa.lk-up 15
6 Basuri length 16 Inch, Wait 100 gram Bamboo Wait 1 kg 160 pieces bsa.lk-up 15
7 Dafali Steel 14 Inch, Diameter Wait 1 kg 64 pieces bsa.lk-up 15
8 Manjeera 4 Inch, Bamboo, Wait 900 Gram 32 pieces bsa.lk-up 15
9 Kartal 47 Inch Length 10 cm. Width 12 pairs Bras ring 32 pieces bsa.lk-up 15
10 Tabala 2 Pees, Wood, Wait 8 kg Round 16 pieces bsa.lk-up 15
11 Drum 24 Inch Bras 16 pieces bsa.lk-up 15
12 Side Drum 20 Inch Stainless Steel, 26 Gage 32 pieces bsa.lk-up 15
13 Shahanai 13 Keys, 950 Gram 32 pieces bsa.lk-up 15
14 Trumpet Bras, Wait 2.5 Kg, Bell Diameter 4.5, length 22 Inch 32 pieces bsa.lk-up 15
15 Bigul Copper, Wait 4.5 Kg, Size 33,15,18 Cm. bell Diameter 120 mm Wait 600 Gram 32 pieces bsa.lk-up 15
16 Cango With Stand Head Size 30,25,15 Cm 16 pieces bsa.lk-up 15
17 Electronic Casio 61 Keys Touch Sensitive Portable Keyboard With carrycase 16 pieces bsa.lk-up 15

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Required Documents

1

GST registration document

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/Cost Accountant turnover certificate for last 3 financial years

4

OEM authorization (if bidding on behalf of OEM)

5

Past performance certificates or experience certificates

6

Scanned DD evidence for EMD and hardcopy to be delivered within 5 days of bid end/opening

7

Technical bid documents per bid/tender terms

8

Any additional certificates requested in ATC/Corrigendum

Frequently Asked Questions

How to bid for musical instruments tender in Uttar Pradesh 2025?

To bid, submit the EMD of ₹12,000 as an Account Payee DD to LAKHIMPUR KHERI, upload scanned proof, provide audited turnover for last 3 years, and attach OEM authorizations if applicable. Ensure 3-year OEM warranty certificates are ready at delivery and a dedicated toll-free service number is listed.

What documents are required for the UP musical instruments procurement?

Required documents include GST registration, PAN, audited turnover or CA certificate for 3 years, OEM authorization (if applicable), experience certificates, service/support details, EMD proof, and OEM warranty certificates to be submitted at delivery.

What are the warranty terms for the musical instruments bid in UP?

The warranty term is 3 years from final acceptance or after installation, with OEM warranty certificates submitted at delivery. The supplier must guarantee rectification of any breakdown during the warranty period.

When is delivery scheduled for the UP instrument tender and extension options?

Delivery starts from the last date of the original delivery order; option clause allows ±25% quantity changes with a calculated extension: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What is the EMD amount and payment terms for UP musical gear tender?

EMD is ₹12,000 via DD to LAKHIMPUR KHERI; bid price should include all costs. Specific payment terms beyond this are not detailed; follow standard procurement terms and provide proof of EMD with bid.

Are dedicated service lines required for bidder and OEM in UP procurement?

Yes. The tender requires a dedicated toll-free service line for post-sale support; bidders must provide contact details and ensure responsive servicing as part of the supply contract.

What standards or certifications are needed for musical instrument supply UP?

The tender emphasizes OEM warranty and installation certificates; while no IS/ISO standard is explicitly listed, ensure OEM warranty, service capability, and turnover compliance; submit all relevant certificates with the bid.

What is the scope of supply for the UP musical instruments tender?

Scope: Only supply of goods with the bid price inclusive of all components; installation/commissioning if included would be separately scoped per terms; ensure 17 instrument categories are covered.

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