Indian Army Conference System Procurement Uttar Pradesh India 5G WiFi Chair Units 2026
Bid Publish Date
16-Jul-2026, 9:53 am
Bid End Date
27-Jul-2026, 10:00 am
EMD
₹44,000
Location
Progress
Quantity
16
Category
Conference system chairmen unit 5G wi fi chairman microphone unit OLED screen with battery up to 22 hours backup conference system and battery charging unit conference system
Bid Type
Two Packet Bid
Categories
19
Tender Overview
The Indian Army (Department Of Military Affairs) seeks a comprehensive conference system package including chairman units, 5G WiFi-enabled collaboration hardware, OLED display components with battery support up to 22 hours, a 20x optical zoom PTZ camera, 4K UHD output, and a 10-inch Android control tablet. The scope covers a hybrid controller, DSP/AP transmitter, and ancillary charging solutions. The procurement emphasizes OEM-grade reliability, Make in India compliance, and domestic manufacturing. Estimated contract value is undisclosed; EMD is ₹44,000. Location is within Uttar Pradesh, with a delivery timeline governed by option-clauses allowing up to 25% quantity adjustments. Unique emphasis on data-sheet accuracy, service support, and IS0-series certifications underpins bid evaluation.
Technical Specifications & Requirements
- Product family includes: conference system chairs, 5G Wi-Fi collaboration hardware, OLED battery-backed modules, delegation unit, HDMI/USB/RS-232 interconnects, and a 20X optical zoom PTZ camera with frame rates from 50Hz to 60Hz.
- Display & control: 98-inch AI live board, 10-inch room controller with Intel i5-1135G7-level processing, 256GB SSD, dual-channel RAM, and audio Type-C interoperability.
- Compliance and OEM expectations: ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018; Make in India manufacturing with domestic factory license; MAF from OEMs for distributors; DSIR-recognized R&D support; dedicated service support.
- Documentation: data sheets must align with bid; OEM assessment and factory license proof required; service escalation matrix and toll-free support mandated.
Terms, Conditions & Eligibility
- EMD: ₹44,000; must be submitted with bid.
- Delivery terms permit up to 25% quantity variation during contract and extended delivery period with minimum 30 days.
- OEM must maintain two or more direct technical support staff in Uttar Pradesh; provide official confirmation on letterhead.
- Mandatory OEM certifications: ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018; Make in India proof and DSIR-recognized R&D recognition letter.
- MAF for authorized distributors; product data sheets uploaded; strict parameter matching; toll-free service contact and escalation matrix required.
- Buyer may modify or cancel bids without reason; bid compliance and post-award conditions apply.
Key Specifications
-
Conference system suite with 20X optical zoom PTZ camera and 4K UHD output
-
98-inch AI live display with supporting battery backup
-
Room controller featuring 10-inch Android tablet and i5-1135G7-class processor
-
5G WiFi-enabled, DSP/AP transmitter, and USB/HDMI/RJ45/RS232 connectivity
-
ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018 certifications
-
Make in India manufacturing with domestic factory license and MII documentation
-
Data sheets matching exact technical parameters; dedicated service support and escalation matrix
Terms & Conditions
-
25% quantity variation rights during contract and extended periods
-
OEM must have two+ dedicated service staff in Uttar Pradesh
-
Mandatory ISO certifications and Make in India factory proof
-
MAF required for distributors; data sheets must align with offered specs
-
Delivery and payment terms aligned with contract conditions
Important Clauses
Payment Terms
EMD of ₹44,000; payment terms aligned to delivery milestones per contract; no advance without specific supplier approval
Delivery Schedule
Delivery period can extend with option clause to meet 30-day minimums; original delivery date governs extensions
Penalties/Liquidated Damages
Not explicitly stated here; implied LDs applicable as per standard government procurement terms
Bidder Eligibility
-
Must have Make in India manufacturing facility in India
-
ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018
-
OEM must provide two+ on-site service staff in Uttar Pradesh
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Conference system chairmen unit 5G wi fi chairman microphone unit OLED screen with battery up to 22 hours backup conference system and battery charging unit conference system , Conference system Delegation unit and Hybrid controller conference system , DSP and AP transmitter conference system , PTZ camera 20X with frame rate 50HZ 1fps to 25 fps 60HZ 1fs to 30 fps, 20x optical zoom 4 K UHD 16X optical zoom USB HDMI RJ 45 RS232 compatible , Room controller with 10 inch android tab with processor i5 1135G7 or higher SSD 256 GB Dual channel RAM 2 X 4GB Touch 10.1 inch compatible with audio Type C HDMI LAN USM , AI live board 98 inch
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
BAREILLY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BAREILLY | BAREILLY | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9609193.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
Conference system chairmen unit 5G wi fi chairman microphone unit OLED screen with battery up to 22 hours backup conference system and battery charging unit conference system
Conference system chairmen unit 5G wi fi chairman microphone unit OLED screen with battery up to 22 hours backup conference system and battery charging unit conference system
Conference system Delegation unit and Hybrid controller conference system
Conference system Delegation unit and Hybrid controller conference system
DSP and AP transmitter conference system
DSP and AP transmitter conference system
PTZ camera 20X with frame rate 50HZ 1fps to 25 fps 60HZ 1fs to 30 fps, 20x optical zoom 4 K UHD 16X optical zoom USB HDMI RJ 45 RS232 compatible
PTZ camera 20X with frame rate 50HZ 1fps to 25 fps 60HZ 1fs to 30 fps, 20x optical zoom 4 K UHD 16X optical zoom USB HDMI RJ 45 RS232 compatible
Room controller with 10 inch android tab with processor i5 1135G7 or higher SSD 256 GB Dual channel RAM 2 X 4GB Touch 10.1 inch compatible with audio Type C HDMI LAN USM
Room controller with 10 inch android tab with processor i5 1135G7 or higher SSD 256 GB Dual channel RAM 2 X 4GB Touch 10.1 inch compatible with audio Type C HDMI LAN USM
AI live board 98 inch
AI live board 98 inch
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Conference system chairmen unit 5G wi fi chairman microphone unit OLED screen with battery up to 22 hours backup conference system and battery charging unit conference system | Conference system chairmen unit 5G wi fi chairman microphone unit OLED screen with battery up to 22 hours backup conference system and battery charging unit conference system | 1 | pieces | sbso@123 | 10 | |
| 2 | Conference system Delegation unit and Hybrid controller conference system | Conference system Delegation unit and Hybrid controller conference system | 11 | pieces | sbso@123 | 10 | |
| 3 | DSP and AP transmitter conference system | DSP and AP transmitter conference system | 1 | pieces | sbso@123 | 10 | |
| 4 | PTZ camera 20X with frame rate 50HZ 1fps to 25 fps 60HZ 1fs to 30 fps, 20x optical zoom 4 K UHD 16X optical zoom USB HDMI RJ 45 RS232 compatible | PTZ camera 20X with frame rate 50HZ 1fps to 25 fps 60HZ 1fs to 30 fps, 20x optical zoom 4 K UHD 16X optical zoom USB HDMI RJ 45 RS232 compatible | 1 | pieces | sbso@123 | 10 | |
| 5 | Room controller with 10 inch android tab with processor i5 1135G7 or higher SSD 256 GB Dual channel RAM 2 X 4GB Touch 10.1 inch compatible with audio Type C HDMI LAN USM | Room controller with 10 inch android tab with processor i5 1135G7 or higher SSD 256 GB Dual channel RAM 2 X 4GB Touch 10.1 inch compatible with audio Type C HDMI LAN USM | 1 | pieces | sbso@123 | 10 | |
| 6 | AI live board 98 inch | AI live board 98 inch | 1 | pieces | sbso@123 | 10 |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating relevant conference system deployments
Financial statements (latest audited)
EMD submission proof (payment receipt or bank guarantee)
Technical bid documents and product data sheets
OEM authorization / Manufacturers Authorization Form (MAF) for distributors
OEM factory license and DSIR/recognition letters for in-house R&D
ISO certification certificates (9001, 45001, 27001, 14001, 50001)
Frequently Asked Questions
How to bid on the conference system tender in Uttar Pradesh 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD of ₹44,000, and technical data sheets. Ensure OEM authorization, Make in India proof, and ISO certifications (9001/45001/27001/14001/50001). Provide service contact details and escalation matrix; data sheet must match specifications exactly.
What documents are required for Indian Army conference system procurement?
Required documents include GST registration, PAN, experience certificates for similar deployments, latest audited financial statements, EMD evidence, technical bid and product data sheets, OEM/MAF for distributors, factory license, DSIR-recognized R&D letters, and ISO certificates listed in the ATC.
What are the technical standards for this conference system tender?
Bidders must meet ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, and ISO 50001:2018. The hardware includes a 20X PTZ camera with 4K UHD output, 98-inch AI live board, and a 10-inch Android-controlled processor with i5-1135G7-class specs.
What is the bid EMD amount for this procurement in UP?
The EMD amount is ₹44,000. It must be paid as part of the bid submission, with the rest of the bid documents including OEM data sheets and authorization forms. Ensure payment proof is included to avoid bid rejection.
What delivery terms apply to quantity variation in this tender?
The purchaser may increase/decrease quantity up to 25% at contract placement and during currency. Delivery timelines extend from the last date of the original delivery order, with a minimum extension of 30 days and proportional calculations for increased quantity.
What is required for OEMs under the Make in India clause?
OEMs must have a manufacturing unit in India with valid factory license, DSIR-recognized R&D, in-house capabilities, and submission of MII Declaration. Distributors must provide Manufacturers Authorization Form (MAF) with full OEM details to participate.
What are the essential data sheet requirements for bid submission?
Data sheets must precisely reflect offered product specifications and be uploaded with the bid. Any unexplained mismatch can lead to bid rejection; ensure model numbers, capabilities, and interfaces (HDMI/USB/RS232) align with tender expectations.
How does the 20X PTZ camera specification impact bid evaluation?
Bids must demonstrate a 20X optical zoom PTZ camera with frame rates between 50/60 Hz and 1–30 fps ranges, compatible with 4K UHD output, and integrated with room control and room-locale display hardware to satisfy interoperability and performance criteria.
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Documents 4
GeM-Bidding-9609193.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS