Tamil Nadu Rural Development and Panchayat Raj Department Desktop Computer & MFP Tender 2026 Tamil Nadu - GST Tamil Nadu, OEM Authorization
Progress
Key Highlights
- • GST Registration Certificate required for Tamil Nadu
- • Service Center proof from Salem must be uploaded
- • OEM authorization from manufacturer or official service provider
- • Option clause: quantity may vary up to 25% at contract placement and during currency
- • Delivery period calculated from last date of original delivery order with minimum 30 days
- • SITC scope: Supply, Installation, Testing and Commissioning
- • No BOQ items provided; focus on supplier capability and post-sale support
Tender Overview
The procurement opportunity is issued by the Rural Development and Panchayat Raj Department, Tamil Nadu, for Entry and Mid Level Desktop Computers (Q2) and A4/Legal Size Multifunction Printers (MFP) (Q2). The scope covers supply, installation, testing, and commissioning of the specified goods, with a potential quantity adjustment of up to 25% of bid quantity at contract placement and during the contract term. The buyer requires GST registration in Tamil Nadu and a service center located in Salem to support post-sale requirements. OEM authorization from the manufacturer is mandatory when bidding through authorized distributors. The contract terms emphasize delivery timelines linked to the original delivery order and extended periods, with flexibility provisions to accommodate order scaling. The procurement targets public sector deployment and routine ICT refresh in rural development programs, with emphasis on compliant sourcing and supplier capability.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Desktop Computers (Q2); A4 and Legal Size Multifunction Printers (MFP) (Q2)
- Scope: Supply, Installation, Testing, and Commissioning (SITC) of goods
- Key compliance: GST Registration Certificate (Tamil Nadu); Service Center in Salem with upload proof
- OEM authorization: Required from manufacturer or official service provider; include authorisation certificate with detailed contact information
- Delivery/option terms: 25% quantity variation allowed at bid/contract stage; delivery window linked to last date of original delivery order; extended period calculations apply with minimum 30 days
- No BOQ items specified; emphasis on timely SITC and post-sale support
Terms, Conditions & Eligibility
- EMD/financial terms: Not explicitly stated in data; bidders must adhere to ATC on quantity variation and delivery extension clauses
- Delivery terms: Delivery period calculated from original order date; additional time formula provided; minimum 30 days threshold
- Payment terms: Not specified in data; scope includes SITC, implying standard payment on delivery or per contract terms
- Documents: GST Tamil Nadu certificate, OEM authorization, service center proof in Salem
- Brand/OEM: Manufacturer authorization required; service network in Tamil Nadu
- Contract scope: SITC of goods; installation and commissioning included
Key Specifications
-
Desktop Computers: Entry and Mid Level category, Q2
-
Printers: A4 and Legal Size Multifunction Printers, Q2
-
SITC scope: Supply, Installation, Testing and Commissioning
-
GST Tamil Nadu registration and service center in Salem
-
OEM authorization required for distribution/service
Terms & Conditions
-
Quantity variation up to 25% at bid/contract stage
-
Delivery period starts from last date of original delivery order
-
Service center in Salem with proof required
-
GST Tamil Nadu registration mandatory
Important Clauses
Delivery & Quantity Variation
Options to increase/decrease quantity up to 25% at contract; extended delivery time formula with minimum 30 days.
GST & Service Center
Bidder must have GST registration in Tamil Nadu and a Salem-based service center with verifiable proof.
OEM Authorization
Submit Manufacturer/Original Service Provider authorization with contact details.
Bidder Eligibility
-
GST registration in Tamil Nadu
-
Authorized OEM/Manufacturer authorization
-
Salem service center proof
-
Capability to SITC desktop computers and MFPs (Q2)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AATHI COMPUTERS Under PMA | Make : acer Model : Veriton M200-H610 | 18-09-2026 18:57:16 | |
| 2 | GREENERY EQUIPMENTS (OPC) PRIVATE LIMITED Under PMA | Make : acer Model : Veriton M200-P500 | 18-09-2026 12:42:59 | |
| 3 | INTECH COMPUTER SERVICES Under PMA | Make : acer Model : Veriton S2690G | 18-09-2026 12:43:55 | |
| 4 | TK TECHNOLOGIES AND SERVICES PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" | 18-09-2026 16:31:43 | |
| 5 | U.S. SYSTEMS Under PMA | Make : acer Model : Veriton M200-H610 | 18-09-2026 16:15:13 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | U.S. SYSTEMS( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP) | |
| L2 | INTECH COMPUTER SERVICES( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP) | |
| L3 | TK TECHNOLOGIES AND SERVICES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
3
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Salem
Delivery Pincodes
636204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Karthik Mohan | 636204,Panchayat Union Office, Panamarathupatti, Panamarathupatti (P.O), Salem District, Pincode- 636204 | Salem | Tamil Nadu | 636204 | 2 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9865467.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Registration Certificate (Tamil Nadu)
OEM Authorization/Manufacturer Authorization
Service Center Proof in Salem (address and contact details)
Bidder information and contact details
Any additional technical compliance certificates if provided by bidder
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid in the tender in Tamil Nadu for computers and printers?
Bidders must submit GST Tamil Nadu registration, OEM authorization, and Salem service center proof. The scope includes SITC of Entry/Mid Level Desktops and A4/Legal MFPs with 25% quantity variation rights. Ensure compliance with the ATC and provide complete bid documents to participate in the Tamil Nadu rural development procurement.
What documents are required for the Tamil Nadu MFP tender bid 2026?
Submit GST certificate for Tamil Nadu, OEM/manufacturer authorization, service center proof in Salem, and bidder details. Include contact information and any specified technical compliance certificates. Ensure all documents are scanned and attached with the bid as per the terms.
What are the delivery terms and quantity variation allowances?
Delivery timeline starts from the last date of the original delivery order, with an option to extend. Quantity can vary by up to 25% during contract placement and currency, with minimum 30 days added if needed.
Which standards or certifications are required for procurement in Tamil Nadu?
The tender requires OEM authorization and Tamil Nadu GST compliance; no explicit IS/ISO standards are listed in the data. Ensure vendor maintains standard post-sale support through Salem service center.
What is SITC scope for the Tamil Nadu computer and printer tender?
Scope covers Supply, Installation, Testing and Commissioning of Entry/Mid Level Desktops and A4/Legal MFPs (Q2). Bidders must include SITC in their bid price and confirm installation readiness at deployment sites.
Who approves the final quantities and delivery extensions in this tender?
The Purchaser reserves rights to adjust quantity by up to 25% and to extend delivery periods. Any extension calculations follow the specified formula, with a minimum extension of 30 days.
What is required to demonstrate service capability in Tamil Nadu?
Provide Salem-based service center proof, including address and contact details, to verify post-sale hardware support and warranty fulfillment for the awarded contract.
How to verify OEM authorization for government procurement in Tamil Nadu?
Submit a formal Manufacturer Authorization or Original Service Provider certificate detailing the manufacturer name, address, email, phone, and validity. This ensures direct OEM accountability in the MFP/desktop SITC contract.