Prisons Administration And Reforms Department Uttar Pradesh LumpSum Facility Management Services Sultanpur UP 2026
Bid Publish Date
14-Oct-2026, 7:46 pm
Bid End Date
24-Oct-2026, 9:00 pm
Value
₹8,00,000
Location
Progress
Key Highlights
- • 25% quantity/duration variation under ATC with contract flexibility
- • Mandatory pre-bid meeting for all bidders
- • EFT mandate required in prescribed format
- • Integrity pact to be signed and stamped
- • Undertakings: financial standing, non-bankruptcy, anti-border restrictions
- • Technical credentials: GST, PAN, Aadhaar, ITR, 3-year balance sheets, jail-related experience
- • Samples of all items must be approved prior to bid submission
- • No BOQ items; estimated contract value ₹8 Lakh for district jail Sultanpur
- • Consumables included in contract cost; ration supply scope embedded in lump-sum
- • Bidder must avoid liquidation, court receivership; provide undertaking
Tender Overview
The procurement is issued by the Uttar Pradesh Prisons Administration And Reforms Department for the District Jail Sultanpur (Sultanpur, UP 222301). It seeks LumpSum Facility Management Services including supply of ration and consumables to be embedded in the contract price, with an estimated value of ₹8,00,000. The contract scope covers both on-site management and provisioning of consumables as part of the service. A 25% up/down scaling provision exists within the ATC, and a mandatory pre-bid meeting will be conducted to align bidder capabilities. Samples and technical credentials are required, plus stringent compliance with uploaded documents. This tender emphasizes firm financial standing and robust bid documentation, with integrity and eligibility assurances integral to participation.
Technical Specifications & Requirements
- Product/service category: LumpSum facility management including ration provisioning and consumables for district jail operations in Sultanpur, UP.
- Estimated value: ₹8,00,000; no BOQ items listed.
- Scope nuances: Lump-sum service contract; customer-supplied consumables may be included in contract cost, with possible scope adjustments up to 25% under Buyer ATC.
- Compliance & credentials: Upload GST, PAN, Aadhaar, ITR, balance sheets (last 3 years); experience certificates for similar jail work in the last 1 year; OEM/authentications if required; samples of items for approval prior to bid submission.
- Bid prerequisites: EFT mandate in prescribed format; integrity pact; financial standing undertaking; anti-border procurement undertaking; pre-bid meeting mandatory.
- Quality & process: All documents must be signed/self-certified; non-compliance risks bid rejection.
Terms, Conditions & Eligibility
- EMD/financial assurance: EMD amount not specified in the available data; bidders must meet general financial health criteria and upload a financial undertaking.
- Flexibility clause: 25% variation in contract quantity or duration allowed at bid issue and post award; scope expansion up to 25% with provider consent for lump-sum service contracts.
- Pre-bid meeting: Mandatory for all bidders; non-attendance may render bid invalid.
- Documentation: Mandatory submission of EFT mandate, Integrity Pact, financial standing undertakings, GST, PAN, Aadhaar, ITR, last 3 years’ balance sheets, and jail-similar work experience certificates; all docs to be signed and stamped.
- Compliance: Any claim of non-compliance with ATC or terms may lead to bid rejection.
Key Specifications
-
Product/Service: LumpSum facility management including ration supply and consumables
-
Estimated value: ₹8,00,000
-
Contract flexibility: up to 25% quantity/duration variation
-
Delivery: not explicitly specified; on-site jail facility management
-
Documents: GST, PAN, Aadhaar, ITR, balance sheets, jail-related experience
-
Pre-bid requirement: mandatory
-
Samples: required prior to bid submission and approval
Terms & Conditions
-
Contract may be increased up to 25% in scope with consent
-
Mandatory pre-bid meeting and signed integrity pact
-
EFT mandate and financial/anti-border undertakings required
Important Clauses
Payment Terms
Not specified in data; lump-sum contract implies consolidated payment terms per contract, with potential adjustments allowed by ATC.
Delivery Schedule
On-site facility management at district jail Sultanpur; no explicit delivery timeline provided in data.
Penalties/Liquidated Damages
No LD details available in data; contract may include standard penalties per tender ATC.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Experience in jail-related facility management or similar service contracts (last 1 year)
-
Financially sound with balance sheets and ITRs up to date
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - DISTRICT JAIL SULTANPUR; SUPPLY OF RATION; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
16-10-2026 12:00:00
Pre-Bid Venue
DISTRICT JAIL SULTANPUR
Delivery Details
Delivery Locations
1
Delivery Cities
Sultanpur
Delivery Pincodes
228001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prangil Arvind | 228001,DISTRICT JAIL SULTANPUR | Sultanpur | Uttar Pradesh | 228001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10037378.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Aadhaar
Balance sheets of last 3 years
ITR copies
Experience certificates of last 1 year for jail-related work
EFT mandate in prescribed format
Integrity pact signed and stamped
Undertaking regarding financial standing and non-bankruptcy
Undertaking regarding procurement restrictions from border-sharing country
Technical credentials and samples for approval
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the facility management tender in Sultanpur UP 2026?
Bidders should prepare GST, PAN, Aadhaar, ITR, 3-year balance sheets, jail-related experience certificates, and EFT mandate. Submit signed Integrity Pact and financial standing undertakings; attend the mandatory pre-bid meeting and provide approved samples of consumables for ration provisioning.
What documents are required for the UP Prisons tender submission?
Required documents include GST certificate, PAN, Aadhaar, last 3 years' balance sheets, ITR copies, jail-related experience certificates, EFT mandate, Integrity Pact, financial standing and anti-border procurement undertakings, plus signed and stamped credentials for all items.
What is the estimated value and scope of the Sultanpur facility management tender?
Estimated value is ₹8,00,000 for lump-sum facility management including ration supply and consumables; scope may expand up to 25% under ATC with bidder consent, affecting total contract value.
What are the eligibility criteria for this UP jail services tender?
Eligible bidders must avoid liquidation or bankruptcy, demonstrate jail-related experience in the last year, provide three years of financial statements, and meet all credential uploads including GST, PAN, ITR, and balance sheets, with pre-bid attendance.
What is the role of pre-bid meeting in this tender in Sultanpur?
The pre-bid meeting is mandatory for all bidders and provides a platform to clarify scope, confirm sample submission processes, and validate documentation requirements, ensuring bidders align with the ATC provisions and contractual terms.
Are samples of consumables required for approval before bid submission?
Yes. A sample of all items must be submitted for approval before bid submission; failure to obtain approval can lead to bid rejection, ensuring compatibility with ration provisioning standards.
What are the payment considerations for the Sultanpur jail services contract?
Detailed payment terms are not specified; bidders should anticipate lump-sum payment structures per contract and verify terms during the pre-bid meeting, including any milestone or delivery-based payments.
What standards or certifications are expected for this UP procurement?
Bidders must provide standard credentials like GST, PAN, Aadhaar, ITR, and balance sheets; integrity pact and anti-border restriction undertakings are required, with no explicit ISI/ISO references in data.