Procurement Opportunity: Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event in NEW DELHI, DELHI

The eligibility requirements include being a registered entity, possessing a minimum of 3 years of experience in event management, and achieving a minimum average annual turnover of ₹50 Lakhs. Also, startups and MSEs can seek exemptions from certain experience criteria by providing the required documentation to validate their exemption eligibility.

Bidders must submit necessary certifications verifying their experience in event management, financial statements that indicate their turnover, and any additional documents specified in the tender guidelines. Compliance with quality standards is critical, so related certificates should also be attached as part of the proposal.

Bidders can register through the GeM portal. The registration process involves creating an account with appropriate credentials, fulfilling eligibility requirements, and submitting the necessary documents as specified in the tender.

Submissions should adhere to formats stipulated in the tender documentation, typically as PDF or Word files. Bidders must ensure that all documents are clear and legible, maintaining a professional presentation throughout.

Proposals must include a detailed project plan that outlines event management strategies, timelines, resource allocation, and risk management approaches. Evidence of prior work and success in similar projects must also be included, showcasing the bidder's capability to meet high-quality standards.

Bidders are expected to comply with industry-standard quality frameworks for event management, which include safety protocols, participant satisfaction metrics, and adherence to government regulations regarding service delivery.

The Earnest Money Deposit (EMD) is a financial guarantee submitted by bidders along with the proposal. Specific details regarding the amount and payment methods will be detailed in the tender documents, where bidders can access guidelines for submission.

Once awarded, bidders may need to furnish a performance security as a guarantee for contract execution. The amount and terms of this performance security will be outlined in the awarded contract and must comply with specific government guidelines.

Payment terms will typically be specified in the final contractual agreements. Bidders should prepare to negotiate these terms post-award, depending on the nature of levels of service rendered and specific milestones achieved during event execution.

Bids will be evaluated using a total value-wise assessment method. Criteria will include the technical soundness of proposals, demonstration of capability in past projects, and overall financial stability. Detailed metrics established by the evaluators will dictate scoring and selection.

Results will be communicated through an official notification process post-evaluation. Bidders can check the GeM portal or their registered emails for updates on success or failure in their applications.

MSEs benefit through exemptions from certain eligibility criteria. The government aims to foster diverse participation by enabling smaller entities to compete fairly within this tendering space, encouraging innovation and local involvement in national programs.

Startups may also avail themselves of exemptions concerning experience requirements. They should submit relevant documentation demonstrating their eligibility for these provisions along with their bids to ensure consideration in the evaluation process.

This tender aligns with the 'Make in India' policy by giving priority to local businesses, especially MSEs and startups, fostering an environment that encourages domestic sourcing and the participation of Indian companies in national projects.

The tender will adhere to the guidelines laid out for local content procurement as per government regulations. Bidders must demonstrate compliance with these provisions in their submissions to ensure they align with strategic institutional goals.