Karnataka Milk Federation Ltd Solar Water Heating System Tender Hassan Karnataka IS 12976:1990 2026
Progress
Quantity
50
Bid Type
Two Packet Bid
Key Highlights
- • BIS approved solar water heating system with IS 12976:1990 compliance
- • IS 12933/2003 cover plate type specification requirement
- • Electrical backup heater capacity and overall LPD specification to be provided by bidder
- • Option clause allows ±25% quantity variation during and after contract
- • Approval of Detailed Design Drawings required within 5 days of contract award
- • GST handling: bidder to manage GST with potential reimbursement as per actuals
- • Consortium bidding permitted with leader; ensure capability to deliver to multiple societies
- • No BOQ items; emphasis on complete system with heat exchanger compatibility
Categories
1
Tender Overview
The Karnataka Milk Federation Ltd (Animal Husbandry And Fisheries Department Karnataka) seeks bids for a Solar Water Heating System conforming to IS 12976:1990 in Hassan, Karnataka 573101. The package involves a Solar Water Heating System with BIS approval, compatibility with heat exchangers, specified LPD capacity, and back-up electrical heating. The estimated value is not disclosed; the EMD is ₹85,000. Deliverables must meet constructional specifics, including collector aperture area, storage tank materials, and heat exchanger construction. A key differentiator is strict adherence to IS standards, warranty expectations, and the ability to supply complete turnkey installation to multiple societies within the state. The procurement emphasizes technical compatibility, material quality, and warranty terms, while allowing quantity adjustments up to 25% under an option clause. This tender is positioned as a government procurement opportunity with a strong emphasis on compliance with IS 12976 and related IS 12933/2003 cover plate and material specifications.
Technical Specifications & Requirements
- BIS Approved solar water heating system with heat exchange compatibility
- Rated Capacity in LPD (as per BOQ/technical data) and Warranty (Years) to be specified by bidder
- Constructional details: Aperture area of collector (sq meters); Electrical heater (backup) capacity (kW); Make up tank capacity (L); Cover plate type per IS 12933/2003
- Material specs: Collector Box material, Absorber sheet material, Storage Tank material, Heat Exchanger material; total number of electrical heaters
- No BOQ items available; bidder to propose complete system per IS 12976/1990
Terms, Conditions & Eligibility
- EMD: ₹85,000 (to be deposited as specified in Terms and Conditions)
- Delivery address: to designated societies within Karnataka; installation scope as per approved drawings
- Delivery period terms: option to extend per quantity changes up to 25% with adjustments; delay rules tied to drawing approval
- GST: bidder bears GST; reimbursement as per actuals or applicable rates, capped by quoted GST
- Eligibility: non-liquidation, no bankruptcy; three years residual market life for offered product; consortium allowed with leader; detailed design drawings required within 5 days of award; no end-of-life products
- Warranty/support and LD/penalties specifics to be defined in final contract; ensure compliance with IS 12976/1990 and IS 12933/2003 where applicable
Key Specifications
-
Solar water heating system with BIS approval
-
Heat exchange compatibility
-
Capacity details in LPD as per tender data
-
Aperture area specification for collector (m2)
-
Backup electrical heater capacity (kW)
-
Make up tank capacity (L)
-
IS 12933/2003 cover plate specification
-
Collector box material and absorber sheet material
-
Storage tank material and heat exchanger material
-
Number of electrical heaters provided
Terms & Conditions
-
EMD amount ₹85,000; payment terms to be defined in contract
-
Delivery and installation at designated societies within Karnataka
-
Approval of Detailed Design Drawings within 5 days of award
-
Quantity may vary up to 25% during/after contract at contracted rates
-
GST to be handled by bidder; reimbursement as per actuals or applicable rates
Important Clauses
Payment Terms
GST handling by bidder; payment terms to be finalized; EMD amount ₹85,000
Delivery Schedule
Delivery period aligned to original schedule; extension possible with option clause; start from last delivery order date
Penalties/Liquidated Damages
Penalties to be defined in final contract; LD may apply for delays beyond approved drawings
Bidder Eligibility
-
Not under liquidation or bankruptcy; valid undertaking
-
Minimum 3 years residual market life for offered product
-
Consortium allowed with leader; each member fulfills capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Solar Water Heating System as per IS 12976:1990 (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
24
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Hassan
Delivery Pincodes
573201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manasa Patel D S | 573201,Hassan Co-operative Milk Union Ltd, B M Road, Industrial Estate, Hassan | Hassan | Karnataka | 573201 | 50 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9653018.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | BIS Approved | No |
| GENERIC | Solar water Heating System Compatibility with Heat Exchange | Solar water Heating System with out Heat Exchanger |
| GENERIC | Rated Capacity in Litres per Day (LPD) | 200 |
| GENERIC | Warranty (Years) | 5 Years |
| CONSTRUCTIONAL | Aperture area of collector , Sq. Meteres (Sq Meter) | 20.0 |
| CONSTRUCTIONAL | Electrical Heater ( Back up ) Capacity (kw) | 2 |
| CONSTRUCTIONAL | Capacity of Make up tank( SWHS with Heat Exchanger only ) (Ltrs) | NA |
| CONSTRUCTIONAL | Type of Cover Plate conforming to IS 12933/2003 | Made up of Toughened Glass with thickness 4.00 mm minimum |
| CONSTRUCTIONAL | Material for Collector Box | Aluminium |
| CONSTRUCTIONAL | Material of sheet for absorber | Copper |
| CONSTRUCTIONAL | Material for Hot water storage Tank | SS304 |
| CONSTRUCTIONAL | Material for Heat Exchanger | Copper |
| CONSTRUCTIONAL | Numbers of Electrical Heaters ( Back Up Type ) provided | 2 |
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Required Documents
GST registration certificate
PAN card
Experience certificates of similar solar water heating system supply/installations
Financial statements and solvency proof
EMD submission proof (₹85,000)
Technical bid documents detailing IS 12976:1990 compliance
OEM authorization letters (if applicable) and product datasheets
Detailed Design Drawings (within 5 days of award) and approval correspondence
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid on the solar water heating tender in Hassan Karnataka 2026?
Bidders must submit GST, PAN, EMD ₹85,000, and experience certificates for similar solar systems. Provide Detailed Design Drawings within 5 days of award, confirm BIS IS 12976:1990 compliance, IS 12933/2003 cover plate, and heat exchanger compatibility. Include OEM authorizations if required and ensure 3+ years residual market life for the offered system.
What documents are required for Karnataka solar tender submission in 2026?
Submit GST certificate, PAN, financial statements, experience certificates for solar water heating installations, EMD proof of ₹85,000, technical compliance documents showing IS 12976:1990, BIS approval, and OEM authorizations; include Detailed Design Drawings approval plan within 5 days of award.
What are the technical standards for IS 12976 solar water systems in this tender?
Bid must ensure IS 12976:1990 compliance for solar water heating systems, IS 12933/2003 cover plate specifications, BIS approval for equipment, heat exchanger compatibility, and material specifications for collector, absorber, storage tank, and backup heater as indicated in the tender terms.
When is the delivery deadline and option quantity clause for this tender?
Original delivery period applies; option to increase quantity up to 25% during/currency of contract. Extended delivery time uses (increased quantity/original quantity) × original days, minimum 30 days; if original period < 30 days, extension equals original period.
What is the EMD amount and payment terms for Karnataka solar bid?
EMD is ₹85,000. Payment terms will be finalized in contract; GST handling by bidder with reimbursement as actuals or applicable rates; ensure completion of supply and installation per approved drawings to trigger payment milestones.
What are the warranty and post-installation requirements for this tender?
Tender references warranty expectations; final contract will specify warranty duration for system components (collector, storage tank, heat exchanger, backup heater) and after-sales support; ensure conformity to IS standards and offer maintenance terms aligned with supplier capabilities.
How to ensure ISI/BIS certification for solar water heaters in Karnataka tender 2026?
Provide BIS approved solar water heating system data and ISI marks where applicable; include product datasheets, test reports, and supplier declarations confirming IS 12976:1990 and IS 12933/2003 conformance; attach OEM authorization if required and ensure heat exchanger compatibility.
What is the scope of installation for the solar water system in this tender?
Scope includes delivery to designated societies in Karnataka, installation and commissioning where covered, with Detailed Design Drawings approved by the Buyer prior to fabrication; delays in approval may extend delivery period without LD penalties.
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Documents 4
GeM-Bidding-9653018.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS