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GEM

Printing And Stationery Department Himachal Pradesh Plain Copier Paper ISI Marked IS 14490 Q4 Tender 2025

Bid Publish Date

30-Dec-2025, 10:27 am

Bid End Date

13-Jan-2026, 11:00 am

EMD

₹5,00,000

Location

SHIMLA , HIMACHAL PRADESH

Progress

Issue30-Dec-2025, 10:27 am
AwardPending
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Quantity

200000

Bid Type

Two Packet Bid

Categories 1

COPIER PAPER

Tender Overview

The opportunity is issued by the Printing And Stationery Department Himachal Pradesh, for the supply of Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4). The procurement is located in Shimla, Himachal Pradesh 171001, targeting ISI-compliant paper with specified packaging and grammage. The contract contemplates an EMD of ₹5,00,000 and involves manufacturer/authorized distributor participation with OEM authorization. The tender includes an option clause allowing quantity fluctuations up to ±25%, with corresponding adjustments to delivery timelines, ensuring flexibility within contracted rates. A mandatory advance sample approval process precedes bulk manufacture, with a 5-day window for sample submission and up to 21 days for modification directives. Unique requirements include logo printing as per buyer’s specifications and adherence to IS 14490 Q4 quality norms.

Technical Specifications & Requirements

  • Product category: Plain Copier Paper, ISI Marked (V3), IS 14490 (Q4)
  • Standards: IS 14490 compliant, ISI mark required; strict adherence to packing and marking standards
  • Paper specifications: Grammage and paper size to be provided in tender; packing details to be confirmed at bid stage
  • Packaging: Defined packing and labeling as per buyer specifications; logo printing mandated per contract
  • Documentation: Supplier must provide Manufacturer Authorization from OEM/Original Service Provider with full contact details
  • Sample process: Submit 1 advance sample within 5 days of award; buyer to approve or request modifications within 21 days; bulk supply follows approved sample
  • Delivery & sampling impact: If buyer delays sample approval, the delivery period may be refixed with no LD; non-conforming samples may lead to contract termination

Terms, Conditions & Eligibility

  • EMD: ₹5,00,000 (to be submitted as per tender guidelines)
  • Option clause: Quantity may increase/decrease by up to ±25% during contract; extended delivery period calculated if exercised
  • Authorization: Bidders must furnish OEM authorization/form with complete distributor details
  • Payment & delivery: Delivery schedules linked to original/extended periods; ensure supply according to approved samples
  • Logo printing: Equipment/manufacturing must support buyer’s logo per specification; compliance with contract framework required
  • Documentation: Include GST certificate, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, OEM authorizations

Key Specifications

  • Product: ISI Marked Plain Copier Paper (V3) IS 14490 (Q4)

  • Packaging: specified packing and labeling per buyer terms

  • Grammage: current tender lists grammage as a parameter to be specified; ensure IS 14490 compatibility

  • Paper size: to be clarified; ensure standard copier paper formats

  • Brand/OEM: supplier must provide OEM authorization

  • Logo printing: required as per buyer specifications

Terms & Conditions

  • EMD of ₹5,00,000 must accompany bid with appropriate submission

  • Quantity flexibility up to ±25% with corresponding delivery time adjustments

  • Advance sample approval required within 5 days; modifications within 21 days

  • OEM authorization and ISI mark compliance are mandatory

  • Delivery period may extend if sample approvals are delayed by buyer

Important Clauses

Payment Terms

Delivery and payment terms tied to approved samples and contract milestones; no LD if buyer delays sample approval

Delivery Schedule

Delivery period starts from last date of original delivery order; extended duration applicable when option clause exercised

Penalties/Liquidated Damages

LD details not explicitly provided; contract may terminate for non-conformance or delayed approvals

Bidder Eligibility

  • Must be bidder with OEM authorization or authorized distributor

  • Experience in supplying ISI-marked copier paper or similar stationery products

  • Financial capacity evidenced by audited statements and turnover

Past Similar Tenders (Historical Results)

5 found

Plain Copier Paper (V3) ISI Marked to IS 14490

Jal Shakti Department Phe Kashmir Srinagar

Posted: 19 March 2025
Closed: 29 March 2025
GEM

Plain Copier Paper (V3) ISI Marked to IS 14490

Hindustan Petroleum Corporation Ltd

Posted: 21 August 2025
Closed: 11 September 2025
GEM

Plain Copier Paper (V3) ISI Marked to IS 14490

Food Corporation Of India (fci)

CHENNAI, TAMIL NADU

Posted: 26 February 2025
Closed: 5 March 2025
GEM

Plain Copier Paper (V3) ISI Marked to IS 14490

South Central Railway

CHITTOOR, ANDHRA PRADESH

Posted: 26 February 2025
Closed: 10 March 2025
GEM

Plain Copier Paper (V3) ISI Marked to IS 14490

Gujarat Electricity Board (geb) - Gujarat Urja Vikas Nigam Limited (guvnl)

JAMNAGAR, GUJARAT

Posted: 25 September 2025
Closed: 6 October 2025
GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Paper Size A4
STANDARDS Grammage (GSM) of the Paper 75 gsm
PACKING AND MARKING Packing Ream of 500 Sheet

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization / Manufacturer authorization certificate

4

Experience certificates for similar paper supply contracts

5

Financial statements (audited) / turnover evidence

6

EMD submission proof (₹5,00,000)

7

Technical bid documents showing ISI Marked IS 14490 compliance

8

Authorized distributor details with name, designation, address, email, phone

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for ISI marked copier paper tender in Shimla Himachal Pradesh 2025

Bidders must submit OEM authorization, GST, PAN, financials, and ISI 14490 compliant technical documents. Provide EMD ₹5,00,000 and samples within 5 days of award; ensure ISI mark validity and logo printing capability. Follow option clause for ±25% quantity and delivery timing.

What documents are required for supplier participation in this tender

Submit GST certificate, PAN, audited financial statements, experience certificates for similar supply, OEM authorization, ISI 14490 compliance proof, and EMD receipt of ₹5,00,000. Include technical bid showing packing, grammage, and ISI mark conformity.

What are the technical specifications for ISI 14490 paper in this tender

Paper must be ISI marked and IS 14490 (Q4) compliant; packing details and logo printing as per buyer; grammage and paper size to be specified during bid evaluation; availability of advance sample required within 5 days of award.

When is the advance sample required and approval timeline

Submit one advance sample within 5 days of contract award. Buyer provides approval or modification list within 21 days; delays by the buyer may extend the delivery period without liquidated damages.

What is the EMD amount for the copier paper procurement in Shimla

The EMD is ₹5,00,000. Payment should be made as per tender guidelines, with submission proof attached to the bid. EMD ensures bid seriousness and compliance with OEM authorization and ISI standards.

What are the delivery flexibility and option clause details

Quantity may vary by up to ±25% at contract placement and during currency, with corresponding delivery period adjustments. If exercised, additional time equals (Increase quantity ÷ Original quantity) × Original delivery period, minimum 30 days.