Border Road Organisation Lubricants Tender IS 13656 IS 7623 IS 11656 2026
Bid Publish Date
31-Aug-2026, 9:40 am
Bid End Date
11-Sep-2026, 3:00 pm
EMD
₹2,03,000
Location
Progress
Key Highlights
- • Critical brand/OEM requirements: OEM support in India with registered office for after-sales service
- • Technical standards: IS 13656 for engine oils, IS 7623 for multipurpose grease, IS 11656 for antiwear hydraulic oil, IS 1118 for gear lubricants
- • Certification: BIS conformity and IS/BIS marking where applicable, demand for test reports on demand
- • Turnover criteria: 3-year average turnover required for bidder and OEM; CA/certified statements accepted
- • Delivery flexibility: option to increase quantity up to 50% with extended delivery period calculations
- • Warranty/AMC: Not explicitly stated; terms page focuses on conformity and service availability
- • Service network: functional service centres in states of consignee locations
Tender Overview
The Border Road Organisation (Department of Defence) invites bids for a range of lubricant products including Internal Combustion Engine Crankcase Oils conforming to IS 13656, Multipurpose Industrial Grease per IS 7623, Wheel Bearing Grease, Antiwear Hydraulic Oil, Gear Lubricants per IS 1118, Anti Freeze Coolant, Transmission Oils, Drive Axle Oil, Brake Oil DOT 4, and related gear/oil grades. The procurement covers multiple lubricant categories with conformity to Indian Standards and BIS marking as applicable. Estimated value is not disclosed; EMD is ₹203,000. Delivery is expected to adhere to BIS/IS standards with on-demand test reports and certificates. Location details are not specified in the excerpt, but the tender targets government defense lubrication supplies with strict standard compliance.
Technical Specifications & Requirements
- Type: Internal combustion engine lubricating oils; Engine Oil viscosity per IS 13656 (SAE grade).
- Pack Size: Various packing sizes in liters; unit details to be specified in the bid.
- Standards/Testing: Conformity to Indian Standard; submit test reports and certificates on demand proving IS/BIS compliance.
- General Lubricants: Multipurpose Industrial Grease (IS 7623), Wheel Bearing Grease, Antiwear Hydraulic Oil (Viscosity grades per IS 11656), Gear Lubricants (IS 1118), Anti Freeze Coolant, and various transmission oils (e.g., F10 ATF, T20 JCB, Ultra KB 330).
- Documentation: Provide all relevant test reports and supporting documents at bidding or supply as required.
- Packing/Marking: Packing size, material and labeling to be specified; BIS marking possible for relevant items.
Terms, Conditions & Eligibility
- EMD: ₹203,000.
- Turnover: Minimum average annual turnover over last 3 financial years (per bid document); bidder and OEM turnover criteria apply.
- Delivery: Option clause allows quantity variation up to 50% with extended timelines per clause; base delivery period defined by contract.
- OEM/Import: If imported, OEM must have registered India office for after-sales service; service centers required in consignee state.
- Docs: GST, PAN, experience certificates, audited financials, and OEM authorizations as applicable; bid to include essential documents as per T&C.
Key Specifications
-
Engine Oils: IS 13656 designation with SAE viscosity grade
-
Pack Size: explicit liters per item; unit details to be provided in tender
-
Lubricant categories: Multipurpose Grease IS 7623; Wheel Bearing Grease; Antiwear Hydraulic Oil (IS 11656); Gear Lubricants IS 1118
-
Conformity: IS/BIS marking where applicable; test reports on demand
-
Packing: packing size, packing material and marking details to be confirmed
Terms & Conditions
-
EMD of ₹203000 required; payment terms not specified in excerpt
-
Delivery window adjustable up to 50% quantity variation with extended time rules
-
OEM/importer must have Indian registered office for after-sales service; service centers in consignee state
Important Clauses
Payment Terms
Not specified in the excerpt; bidders should expect standard government terms with EMD and performance security per contract
Delivery Schedule
Option to scale quantity up to 50% with calculated additional delivery time; minimum 30 days for extended period
Penalties/Liquidated Damages
Not detailed in excerpt; typical LOA penalties may apply for delays as per standard BRo tender terms
Bidder Eligibility
-
Must meet 3-year turnover criteria as per bid document
-
OEM turnover criteria for leading product category in bunch bids
-
Functional service centres in the state of each consignee location
Tender Data
Bid Details
Quantity
59672
Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
50
OEM Avg. Turnover
400
Past Performance
50 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3) , Multipurpose Industrial Grease (V2) Conforming to IS 7623 (Q3) , Wheel Bearing Grease (V2) Conforming to IS 10647 (Q3) , Antiwear Hydraulic Oil, Extra Heavy Duty Type (V3) Conforming to IS 11656 (Q2) , Gear Lubricants, Multipurpose (?Extreme? Pressure?Gear?Oil?) (V3) Conforming to IS 1118 (Q3) , Anti Freeze Coolant , Steering Oil STFA , Transmission Oil F10 ATF 010 , Drive Axle Oil T20 JCB , Transmission Oil Ultra KB 330 , Brake Oil DOT 4 , Hot Oil Grade 300 500 , Gear Oil Grade 320
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rajauri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rajauri | Rajauri | - | - | 9240 | 30 | - |
Authority Records
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Documents 19
GeM-Bidding-9812208.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
CATALOG-Specification-9
CATALOG Specification
CATALOG-Specification-10
CATALOG Specification
CATALOG-Specification-11
CATALOG Specification
CATALOG-Specification-12
CATALOG Specification
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Anti Freeze Coolant
Servo Kool Plus HP Koolgard MAK Coolant
Steering Oil STFA
Servo Trans Fluid A HP ATF A Power Steering Fluid MAK TASA Fluid
Transmission Oil F10 ATF 010
Servo Trans Fluid HP ATF Dexron IIIMAK Transfluid D-II III
Drive Axle Oil T20 JCB
Servo Tractor Transmission Fluid HP Farm Track Transmission Fluid MAK Trac Universal Fluid
Transmission Oil Ultra KB 330
Servo Ultra KB 330 HP Hycom KB 330 MAK Compressor Oil 320 330
Brake Oil DOT 4
Servo Brake Fluid Super HD DOT 4 HP Brake Oil Super HD DOT 4 MAK Brake Fluid DOT 4
Hot Oil Grade 300 500
Servo Therm 32 HP Hytherm 500 /600 MAK Therm 32 / 500
Gear Oil Grade 320
Servo Mesh SP 320 HP Parthan 320 MAK Amocan 320
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Anti Freeze Coolant | Servo Kool Plus HP Koolgard MAK Coolant | 5,880 | ltrs | 536sstc | 30 | |
| 2 | Steering Oil STFA | Servo Trans Fluid A HP ATF A Power Steering Fluid MAK TASA Fluid | 210 | ltrs | 536sstc | 30 | |
| 3 | Transmission Oil F10 ATF 010 | Servo Trans Fluid HP ATF Dexron IIIMAK Transfluid D-II III | 1,260 | ltrs | 536sstc | 30 | |
| 4 | Drive Axle Oil T20 JCB | Servo Tractor Transmission Fluid HP Farm Track Transmission Fluid MAK Trac Universal Fluid | 840 | ltrs | 536sstc | 30 | |
| 5 | Transmission Oil Ultra KB 330 | Servo Ultra KB 330 HP Hycom KB 330 MAK Compressor Oil 320 330 | 210 | ltrs | 536sstc | 30 | |
| 6 | Brake Oil DOT 4 | Servo Brake Fluid Super HD DOT 4 HP Brake Oil Super HD DOT 4 MAK Brake Fluid DOT 4 | 60 | ltrs | 536sstc | 30 | |
| 7 | Hot Oil Grade 300 500 | Servo Therm 32 HP Hytherm 500 /600 MAK Therm 32 / 500 | 210 | ltrs | 536sstc | 30 | |
| 8 | Gear Oil Grade 320 | Servo Mesh SP 320 HP Parthan 320 MAK Amocan 320 | 210 | ltrs | 536sstc | 30 |
Categories
37
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years
Turnover certificates from CA/Cost Accountant
Experience certificates for relevant lubrication supply
OEM authorization documents (for branded items or imported products)
Test reports/certificates proving IS/BIS conformity
Bid security/EMD documents as specified (₹203000)
Technical Specifications
12 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Internal combustion engine lubricating oils | Diesel Engine Oil |
| Generic | Designated Category / International Equivalent for Engine Oils as per clause 3.1 of IS 13656 | EDL 4 / API CF-4, EDL 8 / API CI-4 |
| Generic | Engine Oil Viscosity Classification (SAE Viscosity Grade) | SAE 15W-40 |
| Generic | Pack Size (In Liters) | 20 Liter, 210 Liter |
| Generic | Unit | Container |
| Generic | Requirements | As per Clause 4 of IS 13656 |
| Certification and Testing | Conformity to Indian Standard | As per IS 13656 |
| Certification and Testing | Agreed to furnish all the test reports and certificates to buyer/consignee on demand to prove conformity to specifications | Yes |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Border Road Organisation lubricant tender in 2026?
Bidders must submit GST, PAN, audited financials, CA certificates for turnover, experience certificates, OEM authorizations, and test reports proving IS/BIS conformity. EMD is ₹203000. Ensure OEM turnover criteria are met and provide service center details for consignee locations.
What documents are required for IS 13656 engine oil bids in BRo tender?
Prepare GST, PAN, last 3 years' audited balance sheets, turnover certificates, lubrication experience certificates, OEM authorization, IS/BIS conformity test reports, packing details, labeling, and your bid security receipt for ₹203000.
What standards must engine oils and greases meet for this BRo procurement?
Engine oils must be IS 13656 designated category with SAE grade; greases must meet IS 7623 for multipurpose grease and IS 1118 for gear lubricants; conformity requires BIS marking where applicable and test reports on demand.
What is the EMD amount for BRo lubrication tender in 2026?
The Earnest Money Deposit for this tender is ₹203,000. Submit via demand draft or online as specified in the tender terms; ensure validity through bid submission and contract award.
What are delivery terms for BRo lubricant orders with option clause?
The purchaser may increase quantity up to 50% and adjust delivery time using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What about OEM and service center requirements for imported products?
Imported products must have an OEM or authorized seller with a registered Indian office and functional service centers in the state of each consignee location to support after-sales service.
What test reports are required to prove conformity to specifications?
Bidders must furnish all test reports/certificates on demand, proving IS/BIS conformity for each product category; specify lab type and accreditation in the bid and attach sample test data.
How is turnover assessed for bidder and OEM in this BRo tender?
Minimum average annual turnover is evaluated over the last three financial years ending 31 March; for new entities, turnover starts from post-incorporation years; CA-certified or audited statements are accepted.