Gujarat Cancer & Research Institute Endoscopic Imaging System Tender Gujarat 2026, Health & Family Welfare Dept - 10 Million USD Scope
Progress
Tender Overview
The Gujarat Cancer & Research Institute, operating under the Health & Family Welfare Department Gujarat, invites bids for an Endoscopic Imaging System. Estimated value is ₹10,000,000 with an EMD of ₹300,000. Location is Gujarat, India. The scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any. A flexible quantity clause allows up to 25% increase/decrease at contracted rates, with delivery timelines anchored to the original delivery period and adjusted per the option clause. Emphasis on data sheet consistency and non-obsolescence with at least 1 year residual market life is explicit. Bidders must ensure all essential accessories and on-site or carry-in service support as applicable, plus GST-compliant invoicing in the GeM portal.
Technical Specifications & Requirements
- Product category: Endoscopic Imaging System (Q2) with complete data sheet uploaded for verification.
- Scope includes: Supply, Installation, Testing, Commissioning, Operator Training, and Statutory Clearances (if required).
- Accessories must be included in bid price and installation-ready.
- Service Centre requirement: Functional in the state of the consignee; establish within 30 days if not present.
- Warranty/Support: Escalation matrix and after-sales support structure to be provided; reference to carry-in/onsite warranty as applicable.
- Data integrity: Ensure no mismatch between data sheet and offered product; obsolescence risk avoided by minimum 1 year residual market life.
Terms, Conditions & Eligibility
- EMD: ₹300,000; bid validity and payment terms aligned with GeM submission.
- Quantity variation: up to 25% of bid quantity during contract; delivery extension calculated per formula with minimum 30 days.
- Data sheet uploaded; products must be non-obsolete and OEM-supported.
- Service centre: Establish within 30 days of award; documentary evidence required for payment.
- Delivery, payment, and warranty terms to be governed by the buyer-specified terms; GST invoice on GeM portal with GST payment screenshot.
- BOQ shows no items; scope and pricing must reflect complete package including training and regulatory clearances.
Key Specifications
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Endoscopic Imaging System with data sheet and model numbers
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Supply, Installation, Testing, Commissioning, and Operator Training included
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On-site or carry-in warranty per OEM terms; service centers in state of consignee
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Required escalation matrix for service support
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Minimum 1 year residual market life; no end-of-life products
Terms & Conditions
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EMD of ₹300,000; Bidder must maintain facility and documentation for GST invoicing on GeM
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Quantity may vary ±25%; delivery period adjusted with minimum 30 days
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Data sheet must match delivered product; non-obsolete with 1 year market life
Important Clauses
Payment Terms
GST-compliant invoice on GeM; payment terms aligned with contract and GST portal evidence
Delivery Schedule
Delivery to commence from the last date of original delivery order; extended time calculated per option clause
Penalties/Liquidated Damages
Minimum delivery period requirement; LD if timelines not met as per contract terms
Bidder Eligibility
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Experience in supplying and commissioning endoscopic imaging systems or similar medical imaging equipment
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Demonstrated service center capability in Gujarat or ability to establish within 30 days
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Financial health demonstrated via audited statements and GST compliance
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
100
Past Performance
10 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Endoscopic Imaging System (Q2)
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
62
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
05-10-2026 15:00:00
Pre-Bid Venue
The Gujarat Cancer & Research Institute GCRI Board Room, Old Building, Civil Hospital Campus, Ahmedabad-380016 Tel: 079-22688188 Email : [email protected] Send your queries on above mail within 24 Hours of Pre-bid.
Delivery Details
Max Delivery Days
42
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gulammohammed Shaikh | 380016,The Gujarat Cancer and Research Institute Civil Hospital Campus, Asarwa, Ahmedabad-380 016. Gujarat, INDIA | Ahmadabad | Gujarat | 380016 | 1 | 42 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9946177.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates (similar endoscopic imaging system deployments)
Audited Financial Statements (last 2-3 years)
EMD submission document (online/DD as applicable)
Technical bid documents (data sheet, specifications alignment)
OEM Authorization/Distributorship certificate
GST GSTIN portal GST payment screenshot
Delivery and installation plan (timeline, milestones)
Escalation matrix and service center details
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the endoscopic imaging system tender in Gujarat 2026?
Bidders should prepare GST-compliant invoices, upload data sheets, provide OEM authorizations, and submit EMD of ₹300,000. Ensure non-obsolete product with at least 1 year remaining market life, and include installation, testing, commissioning, and operator training in the bid.
What documents are required for the Gujarat endoscopic tender submission?
Submit GST registration, PAN card, audited financials, experience certificates for similar deployments, EMD document, OEM authorization, data sheet alignment, and installation/maintenance plan. Ensure GeM GST invoice screenshot for payment processing.
What are the key technical requirements for the endoscopic imaging system?
Provide product data sheet, model number, and ISI/ISO certifications if applicable. Include complete installation and training scope, service center availability in Gujarat, escalation matrix, and warranty terms; ensure product is not end-of-life and offers the required imaging performance.
What is the EMD amount and its purpose for this procurement?
EMD is ₹300,000. It acts as a security deposit to ensure bid seriousness and eligibility. Refundable if the bid is not successful or as per tender withdrawal terms; must accompany bid submission with compliant payment evidence.
When is delivery expected after award and what are the extension terms?
Delivery period aligns with original delivery order; option clause allows up to ±25% quantity change with adjusted delivery time. If extended, time is calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
What are the service and warranty expectations in Gujarat procurement?
Bidder must establish or confirm a Functional Service Centre in Gujarat within 30 days of award, provide escalation matrix, and ensure after-sales support; warranty terms depend on OEM and may include on-site or carry-in options with required documentation.