Indian Air Force Oil Replacement Tender Replacement Oils CK410W30 80W90LL DOT4 BRAKE Fluid 2025
Bid Publish Date
03-Nov-2025, 4:36 pm
Bid End Date
13-Nov-2025, 5:00 pm
Location
Progress
Quantity
45
Category
Replacement of engine oil CK410W30
Bid Type
Two Packet Bid
Key Highlights
- • Automotive lubricant categories: engine oil CK410W30, gear oil 80W90LL, rear axle oil, Tata genuine brake fluid DOT4, steering oil
- • Quantity flexibility: 25% increase/decrease at contract award and during currency at contracted rates
- • Delivery formula: extended delivery time calculation based on increased/original quantities with a minimum 30 days
- • Start/end dates and estimated value not disclosed; plan for military procurement cycles
- • OEM/brand emphasis: Tata genuine brake fluid DOT4 mentioned; other brand specifics not specified
- • BoQ contains 28 items but individual quantities/units not disclosed; prepare for multi-item procurement
- • EMD and exact payment terms are not provided; bidders should verify tender portal for requirements
Categories
55
Tender Overview
Indian Air Force invites bids for the replacement of automotive lubricants including CK410W30 engine oil, 80W90LL gear oil, rear axle oil, Tata genuine brake fluid DOT4, and steering oil. The BoQ lists 28 items but exact quantities are not disclosed. The procurement involves supply of multiple lubricant categories for aircraft support vehicles and ground maintenance, with a 25% quantity option clause and extended delivery considerations. This tender emphasizes automotive fluid specifications, supply reliability, and adherence to delivery timelines within a military maintenance framework.
Technical Specifications & Requirements
- Product names: engine oil CK410W30, gear oil 80W90LL, rear axle oil, DOT4 brake fluid (Tata genuine), steering oil.
- Category: automotive lubricants and fluids for IAF maintenance.
- Quantity: not disclosed; tender includes option to increase quantity up to 25% during contract.
- Delivery terms: delivery period calculated from last date of original delivery order; if extended, additional time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension allowed up to the original delivery period.
- Terms: 28 BoQ items exist but exact specs/units are not provided; bidders must prepare for multi-item lubricant supply.
- Compliance: no explicit standard listed; bidders should ensure product grade suitability for military ground support equipment and compatibility with prescribed equipment.
Terms & Eligibility
- EMD: not specified in data; bidders should verify on tender portal and submit as per standard IAF procedures.
- Quantity flexibility: option to increase up to 25% during order and currency of contract.
- Delivery: timelines anchored to original delivery order; extra time formula required for option clause.
- Documentation: standard bidder registration, GST/PAN, and technical compliance documents likely required; OEM authorizations may be demanded.
- Payment: typical government terms apply; exact terms not disclosed here; ensure readiness for progressive payments on delivery.
- Penalties: not detailed; bidders should consider potential LD clauses aligned with IAF practices.
Key Specifications
-
Product: engine oil CK410W30
-
Product: gear oil 80W90LL
-
Product: rear axle oil
-
Product: Tata genuine brake fluid DOT4
-
Product: steering oil
-
Delivery option: +25% quantity permitted during contract
-
Delivery timelines: minimum 30 days for extended period; formula for extended time provided
Terms & Conditions
-
Option Clause: 25% quantity variation during contract and extension period
-
Delivery: calculated from last date of original delivery order with minimum 30 days extension
-
EMD and payment terms: to be confirmed on tender portal; prepare standard defense procurement documents
Important Clauses
Payment Terms
Exact payment terms are not disclosed; bidders should adhere to standard IAF/Defense procurement practices and confirm on portal
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
LD details not provided; bidders should anticipate standard IAF LD provisions for late deliveries and non-conformance
Bidder Eligibility
-
Experience in supplying automotive lubricants or defense/aviation maintenance fluids
-
GST registration and financial credibility (solvency proof)
-
OEM authorization for lubricant brands listed or ability to source Tata DOT4 brake fluid and CK410W30, 80W90LL
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Replacement of engine oil CK410W30 , Replacement of gear box oil 80W90LL , Replacement of rear axle oil , Replacement of break oil tata genine brake fluid DOT4 , Replacement of steering oil , Job
Authority Records
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Documents 4
GeM-Bidding-8543592.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
28 Items Sign in to view GEM price trends Sign in for GEM prices
Replacement of engine oil CK410W30
Replacement of engine oil CK410W30
Replacement of gear box oil 80W90LL
Replacement of gear box oil 80W90LL
Replacement of rear axle oil
Replacement of rear axle oil
Replacement of break oil tata genine brake fluid DOT4
Replacement of break oil tata genine brake fluid DOT4
Replacement of steering oil
Replacement of steering oil
Job
Repalcement of coolant water tata genuine coolant
Job
Replacement of fuel filter
Job
Replacement of oil filter
Job
Replacement of air filter element
Job
M&L for making grease into the bearing complete and checking
Job
Checking proper functioning of switches gauges warning lamps in instrument cluster all light the veh and replace the same of superior quality and testing complete
Job
M and L for check all drive belt and replace the power steering pump
Job
Wheels and tyres check tyre pressure whell mounting nuts and tighten rotate the tyres and wheel balancing of four numbers wheel with weight and through computer and testing complete
Job
Material for replacement of front brake pad set
Job
Material for replacement of rear brake disc
Job
Labour for checking for external clogging of intercooler and radiator clean with comressed air water
Job
Labour for check of air intake system lubrication windshield washing system by checking hose and pipe condition proper tightness of clamps
Job
M and L for replacement of damaged indicating light assembly rear side with light wiring work and bulb etc
Job
M and L for replacement of door mirror left side
Job
M and L for replacement of pinion inner bearing
Job
M and L for replacement of head light assembly left side
Job
M and L for replacement of back light tail light right side
Job
M and L for replacement of brake hoses and pipes
Job
Checking for free play movement of clutch pedal and overhaul clutch master and slave cylinder
Job
M and L for replace clutch fluid and carryout bleeding of clutch actuation system
Job
M and L for replace clutch disc assembly
Job
Labour for checking for ECU error with diagnostic system based on error indication in cluster
Job
M and L for replacement master cylinder front caliper wheel cylinder and the seal rubber parts
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Replacement of engine oil CK410W30 | Replacement of engine oil CK410W30 | 8 | litre | age@deesa | 15 | |
| 2 | Replacement of gear box oil 80W90LL | Replacement of gear box oil 80W90LL | 2 | litre | age@deesa | 15 | |
| 3 | Replacement of rear axle oil | Replacement of rear axle oil | 2 | litre | age@deesa | 15 | |
| 4 | Replacement of break oil tata genine brake fluid DOT4 | Replacement of break oil tata genine brake fluid DOT4 | 1 | litre | age@deesa | 15 | |
| 5 | Replacement of steering oil | Replacement of steering oil | 2 | litre | age@deesa | 15 | |
| 6 | Job | Repalcement of coolant water tata genuine coolant | 7 | litre | age@deesa | 15 | |
| 7 | Job | Replacement of fuel filter | 2 | each | age@deesa | 15 | |
| 8 | Job | Replacement of oil filter | 1 | each | age@deesa | 15 | |
| 9 | Job | Replacement of air filter element | 1 | each | age@deesa | 15 | |
| 10 | Job | M&L for making grease into the bearing complete and checking | 1 | kg | age@deesa | 15 | |
| 11 | Job | Checking proper functioning of switches gauges warning lamps in instrument cluster all light the veh and replace the same of superior quality and testing complete | 1 | job | age@deesa | 15 | |
| 12 | Job | M and L for check all drive belt and replace the power steering pump | 1 | each | age@deesa | 15 | |
| 13 | Job | Wheels and tyres check tyre pressure whell mounting nuts and tighten rotate the tyres and wheel balancing of four numbers wheel with weight and through computer and testing complete | 1 | job | age@deesa | 15 | |
| 14 | Job | Material for replacement of front brake pad set | 1 | set | age@deesa | 15 | |
| 15 | Job | Material for replacement of rear brake disc | 1 | nos | age@deesa | 15 | |
| 16 | Job | Labour for checking for external clogging of intercooler and radiator clean with comressed air water | 1 | job | age@deesa | 15 | |
| 17 | Job | Labour for check of air intake system lubrication windshield washing system by checking hose and pipe condition proper tightness of clamps | 1 | job | age@deesa | 15 | |
| 18 | Job | M and L for replacement of damaged indicating light assembly rear side with light wiring work and bulb etc | 1 | job | age@deesa | 15 | |
| 19 | Job | M and L for replacement of door mirror left side | 1 | nos | age@deesa | 15 | |
| 20 | Job | M and L for replacement of pinion inner bearing | 1 | nos | age@deesa | 15 | |
| 21 | Job | M and L for replacement of head light assembly left side | 1 | nos | age@deesa | 15 | |
| 22 | Job | M and L for replacement of back light tail light right side | 1 | nos | age@deesa | 15 | |
| 23 | Job | M and L for replacement of brake hoses and pipes | 1 | nos | age@deesa | 15 | |
| 24 | Job | Checking for free play movement of clutch pedal and overhaul clutch master and slave cylinder | 1 | job | age@deesa | 15 | |
| 25 | Job | M and L for replace clutch fluid and carryout bleeding of clutch actuation system | 1 | job | age@deesa | 15 | |
| 26 | Job | M and L for replace clutch disc assembly | 1 | job | age@deesa | 15 | |
| 27 | Job | Labour for checking for ECU error with diagnostic system based on error indication in cluster | 1 | job | age@deesa | 15 | |
| 28 | Job | M and L for replacement master cylinder front caliper wheel cylinder and the seal rubber parts | 1 | job | age@deesa | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (similar lubricant supply to defense/aviation or heavy industry)
Financial statements or solvency proof
EMD submission proof (amount and payment mode as per portal)
Technical bid documents demonstrating compliance with product categories
OEM authorizations or dealership certificates for CK410W30, 80W90LL, brake fluid DOT4, steering oil
Any standard compliance certificates relevant to automotive lubricants
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | MAHIMA ENTERPRISES Under PMA | - | 09-11-2025 11:40:22 | |
| 2 | RADHAMA ENTERPRISE Under PMA | - | 09-11-2025 10:15:10 | |
| 3 | SADHI JAHU ENTERPRISE Under PMA | - | 10-11-2025 21:36:24 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SADHI JAHU ENTERPRISE(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil | |
| L2 | RADHAMA ENTERPRISE (MSE) Under PMA | Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil | |
| L3 | MAHIMA ENTERPRISES (MSE)( MSE Social Category:OBC ) Under PMA | Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for IAF lubricant replacement tender in India 2025
Bidders should register on the portal, submit GST and PAN, provide experience certificates for lubricant supply, and attach OEM authorizations. The bid must include documents for CK410W30, 80W90LL, DOT4 brake fluid, rear axle oil, and steering oil, with 25% quantity variation capability.
What documents are required for IAF oil replacement procurement in 2025
Submit GST certificate, PAN card, financial statements, experience certificates for defense lubricants, OEM authorizations for CK410W30 and DOT4 brake fluid, technical compliance certificates, and EMD proof. Ensure all documents align with latest buyer terms and online portal submission format.
What are the technical specifications for CK410W30 and 80W90LL oils
The tender lists CK410W30 engine oil and 80W90LL gear oil as items; exact viscosity grades and performance specs are not disclosed here. Bidders should confirm API/ACEA ratings, viscosity at 40C/100C, and compatibility with IAF fleet equipment during bid submission.
When is the delivery window for the IAF lubricant tender 2025
Delivery timing is linked to the last date of the original delivery order; extended period follows the formula (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days. Plan for buffer to meet potential 25% quantity changes.
What are the EMD requirements for the IAF lubricant tender
EMD details are not specified in the data; bidders must verify the exact amount, mode (DD or online) and validity on the tender portal and submit accordingly with the technical bid.
Which brands or OEM authorizations are needed for this tender
Tata genuine brake fluid DOT4 is explicitly mentioned; other items require OEM authorizations or authorized distributors. Include authorization letters for CK410W30 and 80W90LL where applicable to strengthen your bid.
What is the scope of the 25% quantity option in this tender
The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during the currency at contracted rates. Additional quantity delivery must follow the original delivery framework and minimum 30 days extension if needed.
What procurement category does this IAF oil tender fall under
This tender targets automotive lubricants and fluids for Indian Air Force maintenance, including engine oil, gear oil, rear axle oil, brake fluid, and steering oil, with a multi-item BoQ and military-grade supply reliability requirements.
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Documents 4
GeM-Bidding-8543592.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS