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Indian Air Force Oil Replacement Tender Replacement Oils CK410W30 80W90LL DOT4 BRAKE Fluid 2025

Bid Publish Date

03-Nov-2025, 4:36 pm

Bid End Date

13-Nov-2025, 5:00 pm

Location

BANAS KANTHA , GUJARAT

Progress

Issue03-Nov-2025, 4:36 pm
Technical11-Sep-2025, 11:40 am
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

45

Category

Replacement of engine oil CK410W30

Bid Type

Two Packet Bid

Key Highlights

  • • Automotive lubricant categories: engine oil CK410W30, gear oil 80W90LL, rear axle oil, Tata genuine brake fluid DOT4, steering oil
  • • Quantity flexibility: 25% increase/decrease at contract award and during currency at contracted rates
  • • Delivery formula: extended delivery time calculation based on increased/original quantities with a minimum 30 days
  • • Start/end dates and estimated value not disclosed; plan for military procurement cycles
  • • OEM/brand emphasis: Tata genuine brake fluid DOT4 mentioned; other brand specifics not specified
  • • BoQ contains 28 items but individual quantities/units not disclosed; prepare for multi-item procurement
  • • EMD and exact payment terms are not provided; bidders should verify tender portal for requirements

Categories 55

COMPRESSED AIR CRANKSHAFT ASSY THICKNESS MEASURING DEVICES AIRCRAFT WINDOWS BRAKE OIL BRAKE SYSTEM PAPER MATERIALS CENTRIFUGE BRUSHES MACHINE BELT AXLE ALTERNATOR BULB PNEUMATIC CONING OIL LUBRICANT PRODUCT WHEEL BEARING SPORT VEHICLE NUTS BRAKE ASSEMBLY BOX MOBIL OIL GEAR HEATING EQUIPMENTS BEARINGS BUSHINGS AND GEARS SPRAYER LUBRICATING OILS AIR GENERATOR CHAFF CUTTER HARDWARE AND FASTENERS CLAMPS WORM GEAR SPHERICAL BEARING ROUTINE MAINTENANCE BRAKE TELECOM EQUIPMENT BREAK GEAR FUEL FILTERS COOLANT WHEEL ASSEMBLY BRAKE LEVER LUBE OIL AIR DUCT GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES ENGINE OIL WATER COOLED ENGINE GEAR BOX ENGINE POWER PIPES MACHINE OIL HYDRAULIC OIL LUBRICANT HYDRAULIC BRAKE SCREW COMPRESSORS LABOUR

Tender Overview

Indian Air Force invites bids for the replacement of automotive lubricants including CK410W30 engine oil, 80W90LL gear oil, rear axle oil, Tata genuine brake fluid DOT4, and steering oil. The BoQ lists 28 items but exact quantities are not disclosed. The procurement involves supply of multiple lubricant categories for aircraft support vehicles and ground maintenance, with a 25% quantity option clause and extended delivery considerations. This tender emphasizes automotive fluid specifications, supply reliability, and adherence to delivery timelines within a military maintenance framework.

Technical Specifications & Requirements

  • Product names: engine oil CK410W30, gear oil 80W90LL, rear axle oil, DOT4 brake fluid (Tata genuine), steering oil.
  • Category: automotive lubricants and fluids for IAF maintenance.
  • Quantity: not disclosed; tender includes option to increase quantity up to 25% during contract.
  • Delivery terms: delivery period calculated from last date of original delivery order; if extended, additional time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension allowed up to the original delivery period.
  • Terms: 28 BoQ items exist but exact specs/units are not provided; bidders must prepare for multi-item lubricant supply.
  • Compliance: no explicit standard listed; bidders should ensure product grade suitability for military ground support equipment and compatibility with prescribed equipment.

Terms & Eligibility

  • EMD: not specified in data; bidders should verify on tender portal and submit as per standard IAF procedures.
  • Quantity flexibility: option to increase up to 25% during order and currency of contract.
  • Delivery: timelines anchored to original delivery order; extra time formula required for option clause.
  • Documentation: standard bidder registration, GST/PAN, and technical compliance documents likely required; OEM authorizations may be demanded.
  • Payment: typical government terms apply; exact terms not disclosed here; ensure readiness for progressive payments on delivery.
  • Penalties: not detailed; bidders should consider potential LD clauses aligned with IAF practices.

Key Specifications

  • Product: engine oil CK410W30

  • Product: gear oil 80W90LL

  • Product: rear axle oil

  • Product: Tata genuine brake fluid DOT4

  • Product: steering oil

  • Delivery option: +25% quantity permitted during contract

  • Delivery timelines: minimum 30 days for extended period; formula for extended time provided

Terms & Conditions

  • Option Clause: 25% quantity variation during contract and extension period

  • Delivery: calculated from last date of original delivery order with minimum 30 days extension

  • EMD and payment terms: to be confirmed on tender portal; prepare standard defense procurement documents

Important Clauses

Payment Terms

Exact payment terms are not disclosed; bidders should adhere to standard IAF/Defense procurement practices and confirm on portal

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days

Penalties/Liquidated Damages

LD details not provided; bidders should anticipate standard IAF LD provisions for late deliveries and non-conformance

Bidder Eligibility

  • Experience in supplying automotive lubricants or defense/aviation maintenance fluids

  • GST registration and financial credibility (solvency proof)

  • OEM authorization for lubricant brands listed or ability to source Tata DOT4 brake fluid and CK410W30, 80W90LL

Documents 4

GeM-Bidding-8543592.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 28 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Replacement of engine oil CK410W30 Replacement of engine oil CK410W30 8 litre age@deesa 15
2 Replacement of gear box oil 80W90LL Replacement of gear box oil 80W90LL 2 litre age@deesa 15
3 Replacement of rear axle oil Replacement of rear axle oil 2 litre age@deesa 15
4 Replacement of break oil tata genine brake fluid DOT4 Replacement of break oil tata genine brake fluid DOT4 1 litre age@deesa 15
5 Replacement of steering oil Replacement of steering oil 2 litre age@deesa 15
6 Job Repalcement of coolant water tata genuine coolant 7 litre age@deesa 15
7 Job Replacement of fuel filter 2 each age@deesa 15
8 Job Replacement of oil filter 1 each age@deesa 15
9 Job Replacement of air filter element 1 each age@deesa 15
10 Job M&L for making grease into the bearing complete and checking 1 kg age@deesa 15
11 Job Checking proper functioning of switches gauges warning lamps in instrument cluster all light the veh and replace the same of superior quality and testing complete 1 job age@deesa 15
12 Job M and L for check all drive belt and replace the power steering pump 1 each age@deesa 15
13 Job Wheels and tyres check tyre pressure whell mounting nuts and tighten rotate the tyres and wheel balancing of four numbers wheel with weight and through computer and testing complete 1 job age@deesa 15
14 Job Material for replacement of front brake pad set 1 set age@deesa 15
15 Job Material for replacement of rear brake disc 1 nos age@deesa 15
16 Job Labour for checking for external clogging of intercooler and radiator clean with comressed air water 1 job age@deesa 15
17 Job Labour for check of air intake system lubrication windshield washing system by checking hose and pipe condition proper tightness of clamps 1 job age@deesa 15
18 Job M and L for replacement of damaged indicating light assembly rear side with light wiring work and bulb etc 1 job age@deesa 15
19 Job M and L for replacement of door mirror left side 1 nos age@deesa 15
20 Job M and L for replacement of pinion inner bearing 1 nos age@deesa 15
21 Job M and L for replacement of head light assembly left side 1 nos age@deesa 15
22 Job M and L for replacement of back light tail light right side 1 nos age@deesa 15
23 Job M and L for replacement of brake hoses and pipes 1 nos age@deesa 15
24 Job Checking for free play movement of clutch pedal and overhaul clutch master and slave cylinder 1 job age@deesa 15
25 Job M and L for replace clutch fluid and carryout bleeding of clutch actuation system 1 job age@deesa 15
26 Job M and L for replace clutch disc assembly 1 job age@deesa 15
27 Job Labour for checking for ECU error with diagnostic system based on error indication in cluster 1 job age@deesa 15
28 Job M and L for replacement master cylinder front caliper wheel cylinder and the seal rubber parts 1 job age@deesa 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar lubricant supply to defense/aviation or heavy industry)

4

Financial statements or solvency proof

5

EMD submission proof (amount and payment mode as per portal)

6

Technical bid documents demonstrating compliance with product categories

7

OEM authorizations or dealership certificates for CK410W30, 80W90LL, brake fluid DOT4, steering oil

8

Any standard compliance certificates relevant to automotive lubricants

Technical Results

S.No Seller Item Date Status
1MAHIMA ENTERPRISES   Under PMA-09-11-2025 11:40:22Qualified
2RADHAMA ENTERPRISE   Under PMA-09-11-2025 10:15:10Qualified
3SADHI JAHU ENTERPRISE   Under PMA-10-11-2025 21:36:24Qualified

Financial Results

Rank Seller Price Item
L1SADHI JAHU ENTERPRISE(MSE)( MSE Social Category:General )    Under PMA₹99,174Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil
L2RADHAMA ENTERPRISE (MSE)   Under PMA₹1,11,670Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil
L3MAHIMA ENTERPRISES (MSE)( MSE Social Category:OBC )    Under PMA₹2,23,820Item Categories : Replacement of engine oil CK410W30,Replacement of gear box oil 80W90LL,Replacement of rear axle oil

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for IAF lubricant replacement tender in India 2025

Bidders should register on the portal, submit GST and PAN, provide experience certificates for lubricant supply, and attach OEM authorizations. The bid must include documents for CK410W30, 80W90LL, DOT4 brake fluid, rear axle oil, and steering oil, with 25% quantity variation capability.

What documents are required for IAF oil replacement procurement in 2025

Submit GST certificate, PAN card, financial statements, experience certificates for defense lubricants, OEM authorizations for CK410W30 and DOT4 brake fluid, technical compliance certificates, and EMD proof. Ensure all documents align with latest buyer terms and online portal submission format.

What are the technical specifications for CK410W30 and 80W90LL oils

The tender lists CK410W30 engine oil and 80W90LL gear oil as items; exact viscosity grades and performance specs are not disclosed here. Bidders should confirm API/ACEA ratings, viscosity at 40C/100C, and compatibility with IAF fleet equipment during bid submission.

When is the delivery window for the IAF lubricant tender 2025

Delivery timing is linked to the last date of the original delivery order; extended period follows the formula (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days. Plan for buffer to meet potential 25% quantity changes.

What are the EMD requirements for the IAF lubricant tender

EMD details are not specified in the data; bidders must verify the exact amount, mode (DD or online) and validity on the tender portal and submit accordingly with the technical bid.

Which brands or OEM authorizations are needed for this tender

Tata genuine brake fluid DOT4 is explicitly mentioned; other items require OEM authorizations or authorized distributors. Include authorization letters for CK410W30 and 80W90LL where applicable to strengthen your bid.

What is the scope of the 25% quantity option in this tender

The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during the currency at contracted rates. Additional quantity delivery must follow the original delivery framework and minimum 30 days extension if needed.

What procurement category does this IAF oil tender fall under

This tender targets automotive lubricants and fluids for Indian Air Force maintenance, including engine oil, gear oil, rear axle oil, brake fluid, and steering oil, with a multi-item BoQ and military-grade supply reliability requirements.