Northern Coalfields Limited Motor Insurance Service Tender 2025 Ambulance Trucks School Bus 1501-2500CC 2500CC
Northern Coalfields Limited
Posted:
5 November 2025
Closed:
22 November 2025
GEM
GEM
Northern Coalfields Limited Motor Insurance Tender Sonbhadra Uttar Pradesh 2025 ISI/C BIS Standards and Fleet Coverage
Bid Publish Date
12-Nov-2025, 10:32 am
Bid End Date
26-Nov-2025, 11:00 am
EMD
₹14,000
Value
₹11,13,796
Location
Progress
Issue12-Nov-2025, 10:32 am
Corrigendum22-Nov-2025
AwardPending
Quantity
17
Bid Type
Single Packet Bid
Key Highlights
- • Critical brand/vehicle coverage requirements including ambulances, explosive vans, and school buses
- • IS 550 or ISO 9001-like standards not specified; require clarification on insurance standards
- • 25% quantity/duration flex allowed post-award
- • Excess settlement option with documented justification
- • EMD ₹14,000; estimated contract value ₹11,13,796
- • Fleet-wide motor insurance for diverse CC ranges (>1500 CC to above 2500 CC)
Categories
11
Tender Overview
Northern Coalfields Limited invites bids for comprehensive Motor Insurance Service covering diverse fleet segments in Sonbhadra, Uttar Pradesh. Estimated contract value is ₹11,13,796.00 with an EMD of ₹14,000.00. The scope includes multiple vehicle categories such as 4 Wheeler 1501-2500 CC, ambulance (>2500 CC), truck (>2500 CC), school bus (>2500 CC), and other service vehicles including explosive van, fog cannon, and water tanker. This procurement requires insurers to manage risk across a mixed commercial fleet and align with government procurement norms. A unique feature is the option clause allowing quantity/duration adjustments up to ±25%. The presence of an excess settlement provision enables additional invoice charges up to a defined percentage, subject to documented justification.
Technical Specifications & Requirements
- Vehicle categories and scope include motor insurance for varied CC ranges and specialized vehicles (ambulance, school bus, explosive van, fog cannon, water tanker, fire tender, diesel bowser, etc.).
- Financials: Estimated value ₹11,13,796.00; EMD ₹14,000.00.
- Clauses allow contract quantity/duration adjustments up to 25%, post-award.
- Invoices may include approved excess settlement charges up to a capped percentage with required supporting documents.
- No BOQ items are listed; bid should align with broad fleet insurance coverage and risk management standards.
- Compliance with statutory and procurement rules for government bodies is expected.
Terms, Conditions & Eligibility
- EMD: ₹14,000.00.
- Delivery/Implementation: Not specified; ensure readiness to insure a mixed fleet upon contract award.
- Payment terms: Not detailed; bidders should expect standard government settlement timelines.
- Documentation: Ensure GST, PAN, company registration, financial statements, and relevant insurance licenses are available for submission.
- Excess settlement: Up to specified percentage with documentation; bidders must declare applicability.
- Warranty/Support: Not specified; recommend clarifying AMC options during bid.
Key Specifications
-
Motor Insurance Service for diverse vehicle categories: 4 Wheeler 1501-2500 CC, ambulance >2500 CC, truck >2500 CC, school bus >2500 CC, explosive van >2500 CC, fog cannon >2500 CC, water tanker >2500 CC, diesel bowser >2500 CC, fire tender >2500 CC, mobile service van >2500 CC
-
Estimated contract value: ₹11,13,796.00; EMD: ₹14,000.00
-
Option Clause: quantity/duration adjustments up to 25% at contract issue and post-issue
-
Excess settlement: additional charges allowed up to a defined percentage with supporting documents
-
No BOQ items listed; ensure bid covers full fleet insurance requirements and compliance
Terms & Conditions
-
EMD ₹14,000; ensure submission with bid
-
Quantity/duration may shift ±25%
-
Excess settlement permitted with documentation
Important Clauses
Payment Terms
Not explicitly detailed; bidders should anticipate standard government payment cycles and seek clarification
Delivery Schedule
Not specified; bidders must be prepared to insure the fleet upon contract award
Penalties/Liquidated Damages
Not specified; bidders should request clarity on any LD or performance penalties during bid
Bidder Eligibility
-
Experience in motor Insurance service for government or large fleet
-
Financial stability evidenced by last 2 years of statements
-
Valid GST and PAN, registration as insurer or broker (as applicable)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Motor Insurance Service - undefined, 4 Wheeler; 1501 to 2500 CC , Motor Insurance Service - undefined, scorpio; 1501 to 2500 CC , Motor Insurance Service - undefined, ambulance; Above 2500 CC , Motor Insurance Service - undefined, explosive van; Above 2500 CC , Motor Insurance Service - undefined, road sweeping machine; Above 2500 CC , Motor Insurance Service - undefined, School bus; Above 2500 CC , Motor Insurance Service - undefined, fog cannon; Above 2500 CC , Motor Insurance Service - undefined, truck; Above 2500 CC , Motor Insurance Service - undefined, water tanker; Above 2500 CC , Motor Insurance Service - undefined, diesel bowser; Above 2500 CC , Motor Insurance Service - undefined, fire tender; Above 2500 CC , Motor Insurance Service - undefined, tmc; Above 2500 CC , Motor Insurance Service - undefined, Mobile service van; Above 2500 CC
Authority Records
MINISTRY OF COALCOAL INDIA LIMITEDNORTHERN COALFIELDS LIMITED
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Documents 5
GeM-Bidding-8576007.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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GEM
Motor Insurance Service - 2 Wheeler; 0 to 1000 cc,Motor Insurance Service - 06 Wheeler Ambulance; A
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Closed:
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GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Company/firm registration documents
4
Experience certificates in motor insurance services
5
Financial statements (last 2 years)
6
EMD payment receipt or bank guarantee
7
Technical bid/compliance certificates
8
OEM/insurer authorizations (if applicable)
Corrigendum Updates
1 Update
#1
22-Nov-2025 Update
Extended Deadline
26-Nov-2025, 11:00 am
Opening Date
26-Nov-2025, 11:30 am
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NATIONAL INSURANCE COMPANY LIMITED Under PMA | Item Categories : Motor Insurance Service - undefined, 4 Wheeler; 1501 to 2500 CC,Motor Insurance Service - undefined | |
| L2 | THE ORIENTAL INSURANCE COMPANY LIMITED Under PMA | Item Categories : Motor Insurance Service - undefined, 4 Wheeler; 1501 to 2500 CC,Motor Insurance Service - undefined |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the motor insurance tender in Sonbhadra UP 2025
Bidders must submit GST, PAN, financial statements, experience certificates, EMD ₹14,000, and technical compliance documents. The contract covers diverse vehicles, including ambulances and school buses. Expect fleet-wide coverage and potential ±25% quantity adjustments. Ensure insurer eligibility and provide OEM authorizations if required.
What documents are required for motor insurance service tender in UP
Required documents include GST certificate, PAN, company registration, two years of financial statements, vehicle insurance experience certificates, EMD receipt, technical bid, and any OEM authorization. Prepare fleet coverage details and policy templates aligned with government procurement standards.
What are the vehicle categories covered under this insurance tender
Categories include 4 Wheeler 1501-2500 CC, ambulances above 2500 CC, trucks above 2500 CC, school buses, explosive vans, fog cannons, water tankers, diesel bowsers, fire tenders, and mobile service vans. Confirm classification in bid documents and align policy limits for each class.
When is the motor insurance bid deadline for NCL UP
The exact submission deadline is not provided here; bidders should monitor the official tender portal for bid opening dates and extend readiness to supply a fleet-wide policy by contract start. Prepare EMD and compliance checks in advance.
What are the payment terms for NCL motor insurance contract
Payment terms are not explicitly stated; bidders should expect standard government settlement timelines. Seek clarity during bid submission and propose staged payments aligned with policy issuance and fleet enrollment milestones.
What is the importance of the 25% option clause in this tender
The option allows contract quantity or duration adjustments up to ±25% at award and post-award. Bidders must accept revised scope and prepare flexible pricing and policy amendments to accommodate fleet changes without contract renegotiation.
Which standards or certifications are required for eligibility
No explicit standards listed; ensure compliance with government procurement norms, provide OEM authorizations if required, and include relevant motor insurance compliance certificates and risk management policies to demonstrate capability.
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Documents 5
GeM-Bidding-8576007.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS