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Hindustan Copper Limited LED Cap Lamp Spare Parts Tender Balaghat Madhya Pradesh 2025

Bid Publish Date

20-Dec-2025, 4:20 pm

Bid End Date

17-Jan-2026, 3:00 pm

Location

BALAGHAT , MADHYA PRADESH
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Progress

Issue20-Dec-2025, 4:20 pm
Technical01-Oct-2026, 10:59 am
Financial
Award08-Mar-2026, 1:39 am
Explore all 4 tabs to view complete tender details

Quantity

1668

Category

Headpiece Shell Assembly complete, part no. H030 for SMARTLITEL

Bid Type

Two Packet Bid

Categories 31

SLIDER VALVES DISCRETE COMPONENTS RUBBER GASKET ARMS SHIELDED CABLE GLUCOMETER WATERPROOF FALL PROTECTION LANYARD HEAD LAMP RF CABLE SPOTTING SCOPE CABLE BUILDING AUTOMATION PNEUMATIC VALVES RING GASKETS AND SEALS BATTERY CLINKER GRINDER AUTOMOTIVE CABLE SCREWS ACTUATOR HARVESTER SEALING RING FILTER RETAINERS MASTIC PINCH VALVES CONTAINER HARDWARE AND FASTENERS LI-ION BATTERY SOLENOID VALVES BARREL

Tender Overview

Hindustan Copper Limited, Balaghat, Madhya Pradesh, invites bids for a comprehensive supply of OEM LED Cap Lamp spares for Exide/IPP Smartlite L type systems. The scope includes 26 identified spare items such as sealants, bezel rings, cable assemblies, switches, actuators, and packing components, all to be compatible with Exide/IPP LED Cap Lamp configurations. The order contemplates supply-only delivery with potential quantity adjustments up to 25% during contract execution, at contracted rates. The procurement objective focuses on authorized OEM support, ensuring authentic parts, and adherence to Exide/IPP specifications for Smartlite L type lamps. Bidders must be authorized OEMs or dealers with relevant certifications and a demonstrable track record in LED cap lamp spares.

Technical Specifications & Requirements

  • Spare parts list targets Exide/IPP Smartlite L type LED Cap Lamps and Exide/IPP OEM spares.
  • All items must be OEM for Exide/IPP, with fitment as per existing spares and standard dimensions.
  • Pre-qualification requires: (i) valid authorization certificate from OEM, (ii) average annual turnover ≥ ₹94,344 over the preceding 3 years ending 31st March 2025, and (iii) documented evidence of 3 years/7 years of relevant experience with at least three similar orders totaling ≥ ₹1.26 lakhs or two orders totaling ≥ ₹1.57 lakhs or one order totaling ≥ ₹2.52 lakhs.
  • BOQ indicates 26 items; detailed item quantities are not disclosed in the excerpt.
  • Delivery is supply-only; bidder to comply with quantity variation up to 25% and timing rules stated in option clause.

Terms, Conditions & Eligibility

  • EMD and actual tender submission documents must reflect OEM authorization and financial capability.
  • Scope: “Scope of supply” specifies only supply of goods, with delivery period aligned to contract terms.
  • Authorization: Bidders must furnish valid OEM authorization certificates with techno-commercial bid.
  • Turnover: Minimum average annual turnover requirement is ₹94,344 over last 3 years ending 31st March 2025.
  • Experience: Demonstrated execution of LED Cap Lamp spares/LED Cap Lamp orders per NIT within last seven years; PO copies or completion certificates required.
  • Penalties, payment terms, and warranty are governed by tender conditions; ensure compliance with option clause and delivery extensions as applicable.

Key Specifications

  • Product/service names: Exide/IPP LED Cap Lamp spares for Smartlite L type

  • Quantities: 26 items listed in BOQ; exact item-wise quantities not disclosed

  • EMD/Estimated value: Not specified in excerpt; turnover requirement ₹94,344 over 3 years

  • Experience: ≥ 3 similar orders totaling ≥ ₹1.26 lakhs OR ≥ 2 orders totaling ₹1.57 lakhs OR ≥ 1 order ₹2.52 lakhs

  • Quality/standards: OEM authorization from Exide/IPP; compatibility with Smartlite L type LED Cap Lamps

  • Delivery: Supply of goods with option to increase quantity up to 25% at contracted rates; delivery period governed by contract terms

  • Warranty/AMC: Not explicitly stated; would be governed by tender terms and contract

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract rates

  • Supply-only scope; no installation; delivery terms follow extension rules

  • Mandatory OEM authorization from Exide/IPP with techno-commercial bid

Important Clauses

Payment Terms

Not detailed in excerpt; payment terms governed by general tender conditions and contract; bidders should anticipate typical government norms (advance/ milestone payments as per contract)

Delivery Schedule

Delivery period begins after last delivery order; extended time calculation applies with minimum 30 days; option to extend as per percentage variation

Penalties/Liquidated Damages

Specific LD not provided; applicable penalties likely per standard contract for supply delays or non-conformance

Bidder Eligibility

  • Authorized OEM dealer/distributor of Exide or IPP with current authorization

  • Average annual turnover ≥ ₹94,344 in the last 3 financial years (ending 31st March 2025)

  • Evidence of 3 similar orders totaling ≥ ₹1.26 lakhs OR 2 orders totaling ≥ ₹1.57 lakhs OR 1 order totaling ≥ ₹2.52 lakhs in last seven years

  • Experience certificates or completion certificates from suppliers for LED Cap Lamp spares

  • Compliance with IS/industry standards as applicable to Exide/IPP spares

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Sealant, part no. B035 for SMARTLITEL Exide make LED Cap , 5Wire Connector, part no. H023 for SMARTLITEL , Complete LED Reflector Assembly, part no. H020 , Bezel ring , part no. H034 for SMARTLITEL Exide make , Lock screw , part no. H035 for SMARTLITEL Exide make LED Cap Lamp , Headpiece LED Gasket, part no. H036 for SMARTLITEL Exide , Cap Hook, part no. H037 for SMARTLITEL Exide make LED Cap Lamp , Container, part no. B020 for SMARTLITEL Exide make LED Cap Lamp. , Top Cover, part no. B021 for SMARTLITEL Exide make LED Cap Lamp. , Separator, part no. B022 for SMARTLITEL Exide make LED Cap Lamp. , Container waterproof gasket, part no. B032 for SMARTLITEL , Headpiece Shell Assembly complete, part no. H030 for SMARTLITEL , Headpiece Shell, part no. H031 for SMARTLITEL Exide make LED , Switch Assembly complete,part no. H033 for SMARTLITEL Exide make LED , Cap Hook Screw assembly, part no. H038 for SMARTLITEL Exide make LED , Headpiece internal screws kit, part no. H039 for SMARTLITEL , Actuator Arms Kit complete, part no. H040 for SMARTLITEL , Positive Screw Kit complete, part no. H041 for SMARTLITEL , Switch Knob Kit complete, part no. H042 for SMARTLITEL , Switch Drum Kit complete, part no. H043 for SMARTLITEL , Barrel Lock Kit complete, part no. H044 for SMARTLITEL , Complete Cable Assembly, part no. C001 for SMARTLITEL , Complete kit, part no. C040 for SMARTLITEL Exide make LED Cap , Complete Battery Assembly, part no. B001 for SMARTLITEL , Cover locking Kit complete full, part no. B030 for SMARTLITEL , Separator Screws Kit 4 nos. separator screws, part no. B033

Authority Records

MINISTRY OF MINESHINDUSTAN COPPER LIMITED

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Documents 6

GeM-Bidding-8742363.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 26 Items Sign in for GEM prices

#1

Sealant, part no. B035 for SMARTLITEL Exide make LED Cap

Sealant, part no. B035 for SMARTLITEL Exide make LED Cap

3 kilogram Delivery: 90 days
#2

5Wire Connector, part no. H023 for SMARTLITEL

5Wire Connector, part no. H023 for SMARTLITEL

70 number Delivery: 90 days
#3

Complete LED Reflector Assembly, part no. H020

Complete LED Reflector Assembly, part no. H020

60 number Delivery: 90 days
#4

Bezel ring , part no. H034 for SMARTLITEL Exide make

Bezel ring , part no. H034 for SMARTLITEL Exide make

40 number Delivery: 90 days
#5

Lock screw , part no. H035 for SMARTLITEL Exide make LED Cap Lamp

Lock screw , part no. H035 for SMARTLITEL Exide make LED Cap Lamp

100 number Delivery: 90 days
#6

Headpiece LED Gasket, part no. H036 for SMARTLITEL Exide

Headpiece LED Gasket, part no. H036 for SMARTLITEL Exide

100 number Delivery: 90 days
#7

Cap Hook, part no. H037 for SMARTLITEL Exide make LED Cap Lamp

Cap Hook, part no. H037 for SMARTLITEL Exide make LED Cap Lamp

75 number Delivery: 90 days
#8

Container, part no. B020 for SMARTLITEL Exide make LED Cap Lamp.

Container, part no. B020 for SMARTLITEL Exide make LED Cap Lamp.

20 number Delivery: 90 days
#9

Top Cover, part no. B021 for SMARTLITEL Exide make LED Cap Lamp.

Top Cover, part no. B021 for SMARTLITEL Exide make LED Cap Lamp.

30 number Delivery: 90 days
#10

Separator, part no. B022 for SMARTLITEL Exide make LED Cap Lamp.

Separator, part no. B022 for SMARTLITEL Exide make LED Cap Lamp.

50 number Delivery: 90 days
#11

Container waterproof gasket, part no. B032 for SMARTLITEL

Container waterproof gasket, part no. B032 for SMARTLITEL

70 number Delivery: 90 days
#12

Headpiece Shell Assembly complete, part no. H030 for SMARTLITEL

Headpiece Shell Assembly complete, part no. H030 for SMARTLITEL

30 set Delivery: 90 days
#13

Headpiece Shell, part no. H031 for SMARTLITEL Exide make LED

Headpiece Shell, part no. H031 for SMARTLITEL Exide make LED

30 set Delivery: 90 days
#14

Switch Assembly complete,part no. H033 for SMARTLITEL Exide make LED

Switch Assembly complete,part no. H033 for SMARTLITEL Exide make LED

100 set Delivery: 90 days
#15

Cap Hook Screw assembly, part no. H038 for SMARTLITEL Exide make LED

Cap Hook Screw assembly, part no. H038 for SMARTLITEL Exide make LED

60 set Delivery: 90 days
#16

Headpiece internal screws kit, part no. H039 for SMARTLITEL

Headpiece internal screws kit, part no. H039 for SMARTLITEL

60 set Delivery: 90 days
#17

Actuator Arms Kit complete, part no. H040 for SMARTLITEL

Actuator Arms Kit complete, part no. H040 for SMARTLITEL

60 set Delivery: 90 days
#18

Positive Screw Kit complete, part no. H041 for SMARTLITEL

Positive Screw Kit complete, part no. H041 for SMARTLITEL

60 set Delivery: 90 days
#19

Switch Knob Kit complete, part no. H042 for SMARTLITEL

Switch Knob Kit complete, part no. H042 for SMARTLITEL

60 set Delivery: 90 days
#20

Switch Drum Kit complete, part no. H043 for SMARTLITEL

Switch Drum Kit complete, part no. H043 for SMARTLITEL

60 set Delivery: 90 days
#21

Barrel Lock Kit complete, part no. H044 for SMARTLITEL

Barrel Lock Kit complete, part no. H044 for SMARTLITEL

60 set Delivery: 90 days
#22

Complete Cable Assembly, part no. C001 for SMARTLITEL

Complete Cable Assembly, part no. C001 for SMARTLITEL

120 set Delivery: 90 days
#23

Complete kit, part no. C040 for SMARTLITEL Exide make LED Cap

Complete kit, part no. C040 for SMARTLITEL Exide make LED Cap

60 set Delivery: 90 days
#24

Complete Battery Assembly, part no. B001 for SMARTLITEL

Complete Battery Assembly, part no. B001 for SMARTLITEL

80 set Delivery: 90 days
#25

Cover locking Kit complete full, part no. B030 for SMARTLITEL

Cover locking Kit complete full, part no. B030 for SMARTLITEL

60 set Delivery: 90 days
#26

Separator Screws Kit 4 nos. separator screws, part no. B033

Separator Screws Kit 4 nos. separator screws, part no. B033

150 set Delivery: 90 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorisation certificates or dealership/distributor authorization from Exide/IPP

4

Average annual turnover proofs for the last 3 financial years ending 31st March 2025

5

Experience certificates showing three similar orders totaling ≥ ₹1.26 lakhs OR two orders totaling ≥ ₹1.57 lakhs OR one order totaling ≥ ₹2.52 lakhs

6

Completion certificates, Tax Invoice, or Consignment Notes as evidence of execution

7

Technical bid documents and any quality/compliance certificates

8

Any other documents requested under Buyer Added Terms (ATC clause)

Corrigendum Updates

1 Update
#1

Update

10-Jan-2026

Extended Deadline

17-Jan-2026, 3:00 pm

Opening Date

17-Jan-2026, 3:30 pm

Technical Results

S.No Seller Item Date Status
1
EASTERN TELEX EQUIPMENTS PVT LTD   Under PMA
-10-01-2026 10:59:34
2
INDUSTRIAL PRECISION PRODUCTS   Under PMA
-09-01-2026 20:12:40

Financial Results

Rank Seller Price Item
L1
INDUSTRIAL PRECISION PRODUCTS(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Sealant, part no. B035 for SMARTLITEL Exide make LED Cap,5Wire Connector, part no. H023 for SMARTLI

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Exide/IPP LED Cap Lamp spares tender in Balaghat?

Bidders must be authorized OEMs or dealers of Exide/IPP and submit OEM authorization with the techno-commercial bid. Ensure turnover meets ₹94,344 average over the last 3 years and provide completion certificates or PO copies for three similar orders totaling ₹1.26 lakh or more. Deliver the supply-only bid with compliance to option clause for quantity variation.

What documents are required for LED Cap Lamp spare parts tender in MP?

Submit GST registration, PAN, OEM authorization, turnover proof for three years to 31st March 2025, and experience evidence showing three similar orders totaling ₹1.26 lakh or two orders ₹1.57 lakh or one order ₹2.52 lakh. Include completion certificates, tax invoices, or consignment notes for each referenced order.

What are the technical specifications for Exide/IPP spare parts?

Spare parts must be OEM for Exide/IPP Smartlite L type LED Cap Lamps. Fitment and dimensions must align with existing spares. Specific 26 items include sealants, bezels, switches, cables, and assembly kits. Ensure compatibility with Exide/IPP LED Cap Lamp configurations and quality compliant with manufacturer standards.

When is delivery and how does the quantity variation work?

Delivery is supply-only; quantity can be increased by up to 25% during contract, and during extended periods the time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Final delivery schedule follows last delivery order date per ATC terms.

What are the eligibility criteria for bidders in this tender?

Eligible bidders must be OEM-authorized Exide/IPP dealers, demonstrate prior LED Cap Lamp spare orders (three orders totaling ₹1.26 lakh or two orders ₹1.57 lakh or one order ₹2.52 lakh), and maintain mandatory turnover of ₹94,344 on average over three years. Provide relevant orders and authorization certificates with the bid.

What is the scope of supply and payment terms likely to be?

Scope specifies supply of goods only; no installation. Payment terms align with standard government contracts and ATC provisions, potentially including milestone or advance terms. Ensure bid includes all costs and adheres to contract rates for any quantity changes under the option clause.

Which organization is issuing the LED Cap Lamp spares tender in 2025?

Hindustan Copper Limited, Balaghat, Madhya Pradesh, is the issuing organization for the Exide/IPP LED Cap Lamp spare parts procurement. Bidders should reference OEM authorizations, turnover proofs, and past orders to qualify under the stated pre-qualification criteria.

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