Government Polytechnic Vyara Shell & Tube Heat Exchanger Tender Surat Gujarat 2026 IS 550/ NABL LAB Conformity
Progress
Tender Overview
The Government of Gujarat, through Education Department Gujarat, invites bids from suppliers for a Shell & Tube Heat Exchanger to serve Government Polytechnic Vyara in Surat (PIN 394101). Estimated value is ₹230,185 with procurement focused on tubesheet lining and standard test reports. Bidders must provide a data sheet, ensure installation and commissioning by OEM-certified personnel, and supply all essential accessories. A 1-year OEM warranty is required, and service networks must be disclosed. A 25% quantity variation is permitted during contracting at the same contracted rates, with delivery timelines calculated from the original delivery order. This tender emphasizes conformity proof via central govt/NABL/ILAC-lab test reports.
Technical Specifications & Requirements
- Product: Shell & Tube Heat Exchanger with Tubesheet lining as per specification.
- Documentation: Upload Data Sheet; provide Data Sheet consistency with offered product to avoid rejection.
- Certifications: Provide test reports on demand; provide evidence of conformity via Central Govt/NABL/ILAC-accredited lab tests.
- Installation: OEM-certified resources or OEM-authorized resellers to perform installation, commissioning, and training if applicable.
- Accessories: Include all essential and normal industry practice accessories; cost to be included in bid.
- Warranty: 1 year from final acceptance or post-installation completion; OEM warranty certificates to be submitted; service centres details to be uploaded.
- After-sales: Establishment of service/network in India for timely servicing.
- Delivery and scope: Align with contract terms; quotations must reflect delivery readiness and compliance.
Terms, Conditions & Eligibility
- Delivery/Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract award and during currency at contracted rates; extended delivery time rules apply.
- Financial Standing: Bidders must certify they are not under liquidation or bankruptcy and upload a standing declaration.
- Data Sheet Compliance: Ensure the product data sheet aligns with technical parameters; mismatches may cause rejection.
- Installation/Support: Installation, commissioning, training, and testing to be done by OEM-certified personnel; post-delivery support and maintenance network must be demonstrated.
- Warranty: 1 year warranty; OEM warranty certificates required; service centers near consignee destinations to be disclosed.
- Documentation: Submit GST, PAN, experience certificates, financials, EMD/Security deposit if applicable, and technical compliance certificates as required by terms.
- Penalties/SLAs: Not explicitly stated; bidders should plan for timely delivery and conformity with reported test results.
Key Specifications
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- Product category: Shell & Tube Heat Exchanger with Tubesheet lining
-
- Documentation: Data Sheet uploaded and matched to offered product
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- Certifications: Central Govt/NABL/ILAC accredited lab conformity tests
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- Installation: OEM-certified resource or OEM-authorized reseller for commissioning
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- Warranty: 1 year from final acceptance/installation
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- Service: Well-established service centers in India; after-sales support
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- Accessories: All standard and essential accessories included
Terms & Conditions
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Key term: Delivery quantity flexibility up to 25% during contract with rate protection
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Key term: Installation and commissioning must be performed by OEM-certified personnel
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Key term: 1 year OEM warranty with certificates at the time of delivery
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Key term: Data Sheet alignment; bid may be rejected for technical mismatch
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Key term: Evidence of conformity from Central Govt/NABL/ILAC labs on demand
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Key term: Mandatory submission of GST, PAN, experience, financials and technical documents
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard terms with delivery-based payments and applicable taxes as per contract
Delivery Schedule
Delivery period begins after original delivery order; option-based extensions may apply with extended time proportional to quantity changes
Penalties/Liquidated Damages
Not explicitly stated; bidders should seek clarity on SLAs and potential penalties for delays
Bidder Eligibility
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Not under liquidation, bankruptcy, or court receivership
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Must provide Data Sheet alignment with offered product
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OEM-certified installation capability or OEM-authorized reseller strength
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
5
Past Performance
50 %
Warranty Period
1 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Shell & Tube Heat Exchanger (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Tapi
Delivery Pincodes
394650
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vasava Nayankumar Punambhai | 394650,Government Polytechnic Vyara, Indu Village, Behind ITI Indu, Vyara, Dist:- Tapi-394650 | Tapi | Gujarat | 394650 | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-9530389.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
5 Updates Update
Extended Deadline
31-Aug-2026, 5:30 am
Opening Date
31-Aug-2026, 6:00 am
Update
Extended Deadline
20-Aug-2026, 5:30 am
Opening Date
20-Aug-2026, 6:00 am
Update
Extended Deadline
30-Jul-2026, 3:30 pm
Opening Date
30-Jul-2026, 4:00 pm
Update
Extended Deadline
27-Jul-2026, 3:30 pm
Opening Date
27-Jul-2026, 4:00 pm
Update
Extended Deadline
24-Jul-2026, 3:30 pm
Opening Date
24-Jul-2026, 4:00 pm
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit documents (if applicable)
Technical bid documents
OEM authorization / OEM-certified installation capabilities
Data Sheet of the offered product
Test reports and conformity certificates (upon demand)
Proof of NABL/ILAC/central government lab conformity (if available)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Material Specifications | Tubesheet Lining | Tantalum Or Ta2, 5%W Acc. To Astm B708R05200/5252 |
| Test Report/Certification | Copies of reports and certifications to be furnished to buyer on demand at time of supplies | Yes |
| Test Report/Certification | Availability Of Test Report From Central Govt/Nabl/Ilac Accredited Lab To Prove Conformity To Specification | Yes |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for shell & tube heat exchanger tender in Surat Gujarat 2026?
Bidders must submit GST, PAN, and financials with the bid, attach the Data Sheet of the offered exchanger, and demonstrate OEM installation capability. Ensure conformity tests via NABL/ILAC labs if demanded and quote at the contracted rates for potential 25% quantity variation.
What documents are required for heat exchanger tender in Gujarat Education Department?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD (if applicable), technical bid documents, OEM authorization, and the product Data Sheet. Also include proof of NABL/ILAC conformity if requested and service capability details for India.
What are the technical specifications for the heat exchanger tender in Surat?
The specification emphasizes Shell & Tube Heat Exchanger with Tubesheet lining and Data Sheet alignment. Availability of test reports from Central Govt/NABL/ILAC labs confirms conformity; installation must be by OEM-certified personnel; one-year warranty and included essential accessories are required.
What is the warranty requirement for the heat exchanger procurement Gujarat?
Warranty duration is 1 year from final acceptance or after installation and commissioning. OEM warranty certificates must be provided at delivery; service centers in India must be listed to support timely after-sales service.
When can quantity be increased under the option clause for this tender?
The purchaser may increase quantity up to 25% of bid quantity at contract award and during the currency at contracted rates; delivery time adjusts proportionally to the new quantity with a minimum of 30 days.
How to verify conformity reports for this heat exchanger tender in Gujarat?
Bidders should prepare to furnish test reports from Central Govt/NABL/ILAC-accredited labs on demand; ensure the Data Sheet matches technical parameters to avoid bid rejection.
What installation requirements are specified for this heat exchanger bid in Gujarat?
Installation, commissioning, testing, and training must be conducted by OEM-certified personnel or OEM-authorized resellers; ensure availability of installation accessories and post-installation support as part of bid price.
What are the price variation and delivery terms for the Gujarat heat exchanger tender?
Delivery terms allow a 25% quantity variation at the contracted rate; additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.