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Controller General Of Accounts Cab Hiring Tender Thiruvananthapuram Kerala Sedan 2000 km x 320 hours 2025

Bid Publish Date

10-Dec-2025, 10:39 am

Bid End Date

20-Dec-2025, 11:00 am

Location

THIRUVANANTHAPURAM , KERALA
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Progress

Issue10-Dec-2025, 10:39 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must have a registered office in Thiruvananthapuram and GST registration in Kerala
  • • Contract quantity/duration can be adjusted by up to 25%
  • • Excess settlement allowed with necessary documentation and addon charges
  • • No subcontracting without prior written approval; joint liability remains with seller
  • • Mandatory certificate uploads; incomplete bids may be rejected
  • • SOW attached; bidders should review for detailed scope and responsibilities

Categories 2

SERVICES PASSENGER MOTOR VEHICLES

Tender Overview

Controller General Of Accounts (CGA), Department of Expenditure, seeks monthly basis cab & taxi hiring services in Thiruvananthapuram, Kerala for Sedan vehicles. Scope specifies 2000 km per month x 320 hours of local travel, with service to operate from the city within Kerala. Bidders must anticipate a contract variation up to 25% in quantity or duration. Emphasis on compliance includes mandatory certificate uploads and adherence to scope as per attached SOW. Distinctive requirement is the need for the seller’s registered office to be located in Thiruvananthapuram and GST registration in Kerala. Unique terms include an excess settlement option and mandatory documentation to enable invoicing of any addons. The tender emphasizes certificate submission to avoid rejection.

Technical Specifications & Requirements

  • Product/Service: Monthly basis cab & taxi hiring services for Sedan vehicles in Thiruvananthapuram (local)
  • Coverage & Schedule: 2000 km per month and 320 hours allocation; local travel within Kerala
  • Vendor Location & Compliance: Registered office in Thiruvananthapuram and GST registration in Kerala required
  • Variation Clause: Contract quantity/duration may be increased up to 25%; bidders must accept revised terms
  • Billing Enhancement: Excess settlement allows additional charges up to a listed percentage with documentation; total invoice cannot exceed agreed excess percentage
  • Documentation: Mandatory certificates uploaded with bid; non-submission risks rejection
  • SOW Access: Reference to attached SOW file for scope of work and responsibilities

Terms, Conditions & Eligibility

  • Contract Variation: Up to 25% increase in quantity or duration at contract issuance and post-issuance
  • Excess Settlement: Additional charges permitted with proper invoicing documentation; cap per order applies
  • Sub-contractor Rule: No assignment or sub-contracting without prior written consent; ultimate liability remains with seller
  • Location & GST: Thiruvananthapuram registered office and Kerala GST registration mandatory
  • Documentation: Upload all required certificates/docs; missing items may lead to rejection
  • SOW Review: Review attached SOW for complete scope and obligations

Key Specifications

  • Monthly cab & taxi hiring for Sedan vehicles in Thiruvananthapuram, Kerala

  • 2000 km per month with 320 hours of service

  • GST registration in Kerala and local registered office requirement

  • Variation rights up to 25% on quantity/duration

  • Excess settlement option with addon charges and supporting documents

Terms & Conditions

  • 25% quantity/duration variation rights at bid/award

  • Excess settlement allowed with documented addons

  • Thiruvananthapuram registered office and Kerala GST mandatory

Important Clauses

Payment Terms

Not explicitly detailed in the provided terms; invoicing may include addons under excess settlement with required documentation

Delivery Schedule

Monthly 2000 km / 320 hours local cab service within Thiruvananthapuram; variations permitted up to 25%

Penalties/Liquidated Damages

Not specified in available data; ensure review of SOW and ATC for penalties

Bidder Eligibility

  • Registered office in Thiruvananthapuram

  • GST registration in Kerala

  • Experience certificates for cab/taxi service providers

  • Compliance with attached SOW and bid terms

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Monthly Basis Cab & Taxi Hiring Services - Sedan; 2000 km x 320 hours; Local

Authority Records

MINISTRY OF FINANCEEXPENDITURE DEPARTMENT

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Documents 4

GeM-Bidding-8692032.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate (Kerala)

2

PAN card of the bidder

3

Registered office proof in Thiruvananthapuram

4

Experience certificates for cab/taxi services

5

Technical bid/compliance certificates

6

OEM authorizations (if applicable)

7

Any other certificates requested in the Terms and Conditions

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for cab hiring tender in Thiruvananthapuram Kerala 2025?

Bidders must ensure a registered office in Thiruvananthapuram and Kerala GST registration. Upload all certificates, including PAN, experience, and technical bids. The contract allows a 25% variation in quantity or duration and may include addons under excess settlement with proper documentation.

What documents are required for cab service tender submission in Thiruvananthapuram?

Submit GST Kerala registration, bidder PAN, proof of registered Thiruvananthapuram address, experience certificates for cab services, standard technical compliance certificates, and OEM authorizations if applicable. Ensure all certificates are uploaded with the bid and per ATC/SOW.

What are the key technical specifications for sedan cab hire in Kerala?

Specifications specify Sedan vehicles for 2000 km per month with 320 driving hours in Thiruvananthapuram, Kerala. There is no explicit vehicle model; bidders should confirm sedan category, vehicle age, and maintenance commitments in the bid, along with compliance to local GST rules.

What is the variation allowance for cab service contracts in Thiruvananthapuram?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issuance and post-award, requiring bidder acceptance of revised terms and timely adjustment in delivery planning.

When is the excess settlement option applicable for cab invoices?

Excess settlement allows addon charges up to a specified percentage of the item-level total, with mandatory supporting documents. The invoice total including addons must not exceed the agreed excess percentage, as described in the ATC.

What are the eligibility criteria for submitting a cab tender in Kerala?

Eligibility includes having a registered office in Thiruvananthapuram, Kerala GST registration, and relevant cab/taxi service experience. Bidder must upload all certificates requested in the bid document and comply with the attached SOW and ATC terms.

What documents are mandatory to participate in the CGA cab service bidding?

Mandatory documents include GST registration certificate (Kerala), PAN card, proof of registered Thiruvananthapuram office, cab service experience certificates, technical compliance certificates, and OEM authorizations if required by the SOW.

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