GEM

East Coast Railway Cab & Taxi Hiring Tender Visakhapatnam Andhra Pradesh 2026 - 01 Vehicle 19 Months MUV

Q: What are the vehicle age requirements for this railway tender?

The contract requires a vehicle not exceeding **2 years** old at tender opening. The vehicle must be new or in near-new condition and comply with the Motor Vehicle Act, 1988; proof must be submitted post-LOA.

Q: What is the payment structure for the 19-month cab hire?

Payments are made as **lump-sum monthly charges** irrespective of kilometers traveled. The scope includes fuel, maintenance, wear and tear, driver salaries, GST, tolls, and parking; contract value can adjust up to 25% per clause 25 with consent.

Q: What standards or acts govern the vehicle hire contract?

Special Conditions align with **GCC-2018 Services**; General Conditions prevail in conflicts. Vehicles must comply with the **Motor Vehicle Act, 1988**; special vehicle hiring terms supplement standard railway procurement rules.

Q: When does the LOA acceptance require vehicle proof submission?

Within **15 days** of LOA receipt, submit RC, fitness, model, owner details, driver particulars, and Maxi Cab permits; Railway approval is mandatory before service commencement.

Q: What is the EMD amount for the Visakhapatnam cab tender?

The EMD is **₹16,270**. Submit via online or as specified; ensure accompanying bid documents include ownership proofs and vehicle details for rapid Railway verification.

Q: What is the scope of outstation service for this tender?

Outstation service is required across **Andhra Pradesh** with 24x7 availability; vehicle must move to any nominated location as needed by the Railways for Aden-JDB routes.

Bid Publish Date

18-May-2026, 8:58 pm

Bid End Date

09-Jun-2026, 3:00 pm

EMD

₹16,270

Value

₹8,13,200

Location

VISAKHAPATNAM , ANDHRA PRADESH

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Progress

Issue18-May-2026, 8:58 pm

AwardPending

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Quantity

Bid Type

Single Packet Bid

Categories 3

VEHICLE SERVICES BALANCE WORK

Tender Overview

East Coast Railway, a department of Indian Railways, invites bids for monthly basis cab & taxi hiring services in Visakhapatnam, Andhra Pradesh. Procurement covers 01 road vehicle (TATA Sumo/Mahindra Bolero or equivalent) for a 19-month period with 24x7 outstation service. Estimated value: ₹813,200; EMD: ₹16,270. Lump-sum monthly charges include vehicle wear, driver salaries, GST, tolls, parking, and all statutory costs. Vehicles must be not older than 2 years from manufacturing date and comply with Motor Vehicle Act, 1988. Submission requires ownership proof within 15 days of LOA and approval by Railways. Unique scope: fixed monthly rate regardless of kilometers; location-based deployment across Andhra Pradesh. This tender emphasizes adherence to special vehicle hiring conditions and integration with standard G.C.C.-2018 services rules.

Technical Specifications & Requirements

Vehicle type: 01 road vehicle (TATA Sumo/Mahindra Bolero or equivalent) for 19 months, 24x7 outstation service.
Age cap: vehicle not more than 02 years old from manufacturing date to tender opening.
Documentation: ownership proof, valid RC, model, maxi cab permit, fitness certificate, year of purchase, driver name/address, license number and permanent address; to be submitted within 15 days of LOA.
Compliance: must conform to Motor Vehicle Act, 1988; service terms align with General Conditions of Contract-2018 provisions and special vehicle hiring terms.
Pricing: lump-sum monthly charges; payment independent of kilometers travelled; included costs cover fuel, maintenance, wear & tear, driver allowances, taxes, tolls, penalties.
Approval: acceptance requires Railway confirmation; location scope includes Andhra Pradesh deployment.

Terms, Conditions & Eligibility

EMD: ₹16,270 (electronic/online or as specified).
Payment terms: lump-sum monthly charges payable irrespective of distance.
Contract duration: 19 months; price/discount flexibility up to 25% as per clause 25 of special terms.
Warranty/vehicle condition: new or as-new, not exceeding 2 years at tender opening.
Documentation: ownership proof, RC, fitness, model, permits, driver details; must be submitted within 15 days of LOA and approved by Railways.
Compliance: General Conditions of Contract-2018 with Special Conditions prevail in case of conflict; special hiring terms apply.
Special clause: outstation travel allowed across Andhra Pradesh; 24x7 service mandatory; 01 vehicle only per contract.
Penalties/LDs: as per G.C.C.-2018 and special vehicle terms, including detentions and service lapses.

Key Specifications

Vehicle: 01 road vehicle (TATA Sumo/Mahindra Bolero or equivalent)
Contract period: 19 months
Location: Visakhapatnam, Andhra Pradesh; outstation across AP
Age constraint: vehicle ≤ 2 years old from manufacturing date
Pricing: lump-sum monthly charges; includes fuel, maintenance, wear & tear, driver salaries
Compliance: Motor Vehicle Act, 1988; GCC-2018 with special vehicle terms
EMD: ₹16,270; Estimated value: ₹813,200

Terms & Conditions

EMD amount and payment terms identical to tender data
Lump-sum monthly charges; payment not linked to kilometers
Vehicle age and documentation requirements must be strictly met

Important Clauses

Payment Terms

Lump-sum monthly charges payable regardless of monthly kilometers; adjustments allowed per clause 25 with 25% cap.

Delivery Schedule

Vehicle to be provided after LOA; ownership proof to be submitted within 15 days; approval by Railways required.

Penalties/Liquidated Damages

Penalties and LDs apply under GCC-2018 plus special vehicle terms for service delays or non-compliance.

Bidder Eligibility

Experience in providing monthly cab/hiring services (preferably with government/railway clients)
Financial stability with auditable statements
Compliance with Motor Vehicle Act, 1988 and GCC-2018

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

Bid To RA Enabled

Item Category

Monthly Basis Cab & Taxi Hiring Services - MUV; Balance work for Hiring of 01 One Road vehicle like TATA Sumo- Mahindra Bolero or equivalent for a period of 19 months for ADEN-JDB; Outstation 24*7

Authority Records

MINISTRY OF RAILWAYS

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Documents 7

GeM-Bidding-9347261.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

Buyer uploaded ATC document

ATC

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS