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Indian Army Department Of Military Affairs Procurement Tender 2026 - After-Sales Support, 1 Year Warranty, OEM Certification

Bid Publish Date

25-Jan-2026, 12:50 pm

Bid End Date

04-Feb-2026, 1:00 pm

Location

SONITPUR , ASSAM

Progress

Issue25-Jan-2026, 12:50 pm
AwardPending
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Quantity

45

Category

Green Grass

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Indian Army, Department Of Military Affairs
  • • Product/Service: 11-item BOQ package (unspecified items) with OEM warranty
  • • Standards/Certifications: OEM warranty certificates; post-sale service capability in India
  • • Special Clauses: 25% quantity variation during and after contract; delivery period adjustments
  • • Eligibility: PAN, GSTIN, EFT mandate, cancelled cheque submission; service center availability
  • • Warranty/Support: 1-year warranty; installation, commissioning, training, troubleshooting, and maintenance
  • • Penalties/SLAs: Not explicitly stated; OEM service coverage implied
  • • Delivery: Options-based extension with minimum 30 days rule

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids for an 11-item BOQ package across unspecified items, with a one-year warranty and OEM-backed support. Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; service centers and installation/training support are required. The procurement emphasizes post-sale maintenance, with option to adjust quantity by up to 25% during contract, and delivery timelines tied to original orders. Competitive pricing at contract rates is expected, with delivery scaling and extended periods if quantity increases occur.

Technical Specifications & Requirements

Key requirements drawn from the terms and BOQ context include:

  • Warranty: 1 year from final acceptance or after installation/commissioning, with OEM warranty certificates
  • After-sales: established service network in INDIA; installation, commissioning, training, troubleshooting, and maintenance support
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified) to accompany bid
  • Delivery: option to increase quantity up to 25%; delivery period adjusts proportionally with minimum 30 days
  • OEM assurances: OEM warranty and service centre details to be uploaded with bid
  • Items: 11 BOQ lines with unspecified quantities (N/A) but requiring formal submission and compliance

Terms, Conditions & Eligibility

  • EMD not specified in data; response requires bidders to adhere to option clause allowing quantity variation up to 25% at contracted rates
  • Warranty: 1 year; post-sale service SLAs and service centers across India
  • Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations may be required
  • Delivery: extended delivery time rules applied if option clause exercised
  • Payment terms: not explicitly defined; ensure compliance with standard government payment practices and OEM warranty submissions

Key Specifications

  • Warranty: 1 year from final acceptance or after installation

  • Service: established India-wide installation, commissioning, training, and maintenance

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

  • Delivery: option to increase quantity by up to 25%; minimum 30 days for additional time

  • BOQ: 11 items with no explicit quantities; bid must include technical/commercial compliance and OEM certs

Terms & Conditions

  • Option clause allows quantity variation up to 25% at contract rates

  • OEM warranty certificates must be submitted at delivery

  • Service centers nationwide; post-sale installation and maintenance required

Important Clauses

Payment Terms

Not explicitly defined; bidders must prepare standard government payment terms and ensure compliance with OEM warranty submission

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended time when option clause exercised

Penalties/Liquidated Damages

Not detailed; implied via delivery extensions and warranty obligations; bidders should seek clarity during bid submission

Bidder Eligibility

  • Demonstrated capability for post-sale service in India with nationwide coverage

  • Compliance with PAN, GSTIN, and EFT mandate submission

  • OEM authorization documentation and warranty certificate readiness

Documents 4

GeM-Bidding-8885117.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Green Grass Wall mat 2 nos jqm@7004 10
2 Door Stopper Door Stop 2 nos jqm@7004 10
3 Wall Watch Digital Clock 1 nos jqm@7004 10
4 CAP Strand Stand 9 nos jqm@7004 11
5 Flag Clamp Hook Clamp and hook 10 nos jqm@7004 12
6 Post Light LIGHT 2 nos jqm@7004 13
7 Flex BOARd FLExible BOARd 2 nos jqm@7004 14
8 Logo CORps 3 nos jqm@7004 15
9 White Board WRIting 2 nos jqm@7004 16
10 Letter Digit for CONf Hall 8 nos jqm@7004 17
11 White bd Small bd 4 nos jqm@7004 18

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

OEM authorization/certificates (if applicable)

6

Proof of established service centers in India

7

Final acceptance certificate and installation/commissioning reports (if applicable)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid in the Indian Army tender in 2026 with OEM warranty

Bidders must submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate along with OEM warranty certificates. Ensure service-center coverage in India and readiness to provide installation, commissioning, training, and maintenance. The option clause allows up to 25% quantity variation at contracted rates.

What documents are required for army procurement in 2026?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations (if applicable), proof of service centers in India, installation/commissioning reports, and final acceptance certificates. Ensure compliance with the 1-year warranty and post-sale support terms.

What is the warranty term for Indian Army item supply?

The warranty term is 1 year from final acceptance or after completion of installation/commissioning, with OEM warranty certificates provided at delivery. Service centers must support rectification during the warranty period.

How does quantity variation affect delivery in army bids?

The purchaser may increase or decrease quantity by up to 25% of bid quantity at contract, and during currency up to 25% at contracted rates. Delivery timing adjusts proportionally with a minimum of 30 days for additional time.

What standards or certifications are needed for the OEM tender?

Submit OEM warranty certificates; ensure service capability across India and provide detailed post-sale support arrangements. While specific IS/ISO standards are not listed, OEM documentation and service-center proof are mandatory.

What is required for participation in the BOQ 11-item tender?

Prepare bid with PAN, GSTIN, cancelled cheque, EFT mandate, and OEM certifications; provide installation/commissioning details and service-center locations. Be ready to comply with delivery-extension rules if quantities are adjusted.