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Indian Air Force Bag Sleeping Light Weight (Defence) Tender Kachchh Gujarat 2025 IS 550 Compliant

Bid Publish Date

03-Jan-2026, 9:28 pm

Bid End Date

15-Jan-2026, 10:00 am

Value

₹4,20,000

Location

KACHCHH , GUJARAT

Progress

Issue03-Jan-2026, 9:28 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Bid Type

Two Packet Bid

Key Highlights

  • • Clearly specify bidder must provide Advance Sample for buyer approval before supply starts.
  • • Requirement for test reports from AHSP/NABL/ILAC accredited labs or Central Government Lab; reports to be furnished on demand.
  • • Delivery flexibility under option clause allowing ±25% quantity variation during contract and currency, with minimum 30 days additional time.
  • • OEM/Authorized Distributor condition requiring detailed Manufacturer Authorization with contact information.
  • • Location-specific procurement at Kachchh, Gujarat with an estimated value of ₹420,000.
  • • No explicit BOQ items; procurement scope focuses on size, registration status, and conformity testing.

Categories 1

BAG

Tender Overview

The Indian Air Force (IAF) invites bids for a lightweight bag sleeping system categorized under Defence (Q2) to be deployed at Kachchh, Gujarat. Estimated value is ₹420,000 with no explicit EMD amount published. The procurement focuses on size, registration with Defense authorities, and conformity testing through AHSP/NABL/ILAC-accredited labs, plus the ability to provide an Advance Sample for buyer approval.

Technical Specifications & Requirements

  • Product: Bag Sleeping Light Weight (Defence) to be supplied to IAF in Kachchh, Gujarat.
  • Key tests: Availability of test reports from designated labs (AHSP/NABL/ILAC or Central Government Lab) proving conformity to specification; test reports to be furnished on demand if claimed available.
  • Advance sample: Supplier must provide Advance Sample(s) for buyer approval prior to commencement of supply.
  • Registration: Confirm whether registered with any Defense Authority.
  • Delivery scope: Option clause allows quantity adjustments up to 25% of bid quantity at contract placement and during currency with contracted rates; delivery period starts from the last date of the original delivery order with minimum 30 days added if extended.
  • OEM authorization: If submitting via authorized distributors, include complete OEM authorization details.

Terms, Conditions & Eligibility

  • EMD/payment: EMD submission methods include DD, Banker’s Cheque, or Fixed Deposit Receipt in favour of STATION COMMANDER, with hardcopy delivered within 5 days of bid end/opening.
  • Compliance: Bidders must upload all required certificates; non-compliance leads to rejection.
  • Delivery terms: Delivery period and possible extension governed by option clause; ensure adherence to contract rates.
  • Documentation: Include OEM authorizations, GST, PAN, experience certificates, financial statements, and technical bid documents as applicable.

Key Specifications

  • Product/service: Bag Sleeping Light Weight (Defence) system for IAF

  • Estimated value: ₹420,000

  • Test reports: AHSP/NABL/ILAC accredited lab conformity proof

  • Advance sample: required prior to supply

  • Registration: defense authority registration status to be confirmed

  • Delivery: option clause allows ±25% quantity; minimum 30 days extra if extended

Terms & Conditions

  • EMD submission via DD/BC/FDR in favour of Station Commander, with hardcopy due within 5 days

  • Advance sample to be provided for buyer approval before commencement of supply

  • Test reports must be furnished on demand from AHSP/NABL/ILAC or Central Government Lab

  • OEM authorization required for distributors; provide complete authorization details

Important Clauses

Payment Terms

EMD to be submitted as DD/BC/FDR in favour of STATION COMMANDER WORKING ON BEHALF OF PRESIDENT OF INDIAN AIR FORCE PUBLIC FUND ACCOUNT; hardcopy to be delivered within 5 days of bid end/opening

Delivery Schedule

Option Clause allows quantity variation up to 25% at contract placement and during currency at contracted rates; delivery period starts from last date of original delivery order; additional time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties would be governed by option clause and standard supply contract terms

Bidder Eligibility

  • Manufacturer or authorized distributor with OEM authorization for the bag sleeping product

  • Evidence of conformity testing capability or access to AHSP/NABL/ILAC accredited labs

  • Financial capability to manage a ₹420,000 procurement and related deliverables

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SIZE Size Large (L)
REGISTRATION Whether registered with any Defense Authority No
TEST REPORT Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification No
TEST REPORT Test reports to be furnished to buyer on demand, if claimed to be available Not Applicable
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar defence equipment shipments

4

Financial statements (as applicable to bid)

5

EMD submission proof (DD, FDR, or BC) and hardcopy delivery proof within 5 days

6

Advance Sample submission documentation plan

7

OEM authorization / Manufacturer authorization for distributors

8

Test reports from AHSP/NABL/ILAC or Central Government Lab (if available)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the bag sleeping light weight tender in Kachchh Gujarat 2025

Bidders must meet essential eligibility, submit GST, PAN, experience certificates, financials, and EMD via DD/BC/FDR with hardcopy within 5 days. Provide OEM authorization, and ensure AHSP/NABL/ILAC test reports or Central Lab conformity; include Advance Sample for approval before supply.

What documents are required for IAF bag sleeping tender 2025

Required documents include GST certificate, PAN, experience certificates for similar items, financial statements, EMD proof (DD/BC/FDR), OEM authorization, and any available test reports from AHSP/NABL/ILAC or Central Government Lab; advance sample plan should be included.

What are the testing standards for the IAF defence equipment bid

Testing must be through AHSP/NABL/ILAC accredited labs or Central Government Lab; suppliers must furnish test reports on demand if claimed available; conformity to product specifications is mandatory for bid acceptance.

When is delivery expected under the option clause for quantity changes

The option clause allows up to 25% quantity variation at contract placement and during currency; delivery period extends from the last date of the original order, with time calculated as (increase/original)*original period, minimum 30 days.

What is the EMD submission process for the IAF tender

EMD can be submitted via Account Payee Demand Draft, Fixed Deposit Receipt, or Banker’s Cheque in favor of the Station Commander; scanned proof must accompany bid; hardcopy delivered within 5 days of bid end/opening.

What authorizations are required for distributors submitting bids

Distributors must attach Manufacturer/ OEM Authorization with details (name, designation, address, email, phone); ensure the authorization covers the bag sleeping product for defense procurement and is current.

What is the estimated value of this IAF bag sleeping tender 2025

The tender has an estimated value of ₹420,000; suppliers should plan production, logistics, and compliance costs accordingly and ensure pricing remains within contracted rates under the option clause.

What location is this IAF bag sleeping tender targeted for

This procurement is for delivery to Kachchh, Gujarat; bidders should confirm delivery feasibility, lead times, and compliance with Gujarat-based logistics requirements and Defense Authority registration if applicable.

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