Indian Army Sujiyan Poonch Ink & Cartridge Tender 2026 PL C-912/925, 70GSM Paper, IS/ISO Conformity

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for the supply of cartridges and ink products in a single, consolidated procurement at Sujiyan, Mandi, PoK (POONCH, Jammu & Kashmir 185101). The category covers PL C-912 and 925 cartridges, 70 GSM paper, and ink models 003 in black, yellow, magenta, and cyan, with an estimated value of ₹25,000. EMD is not disclosed. Pre-bid meeting is mandatory. The buyer insists on branded items, with sample approval required before bid opening. An option clause allows up to 25% quantity variation at contracted rates, with delivery time recalculated from the last delivery order date and a minimum 30-day extension. The unit’s remote location favors bidders with nearby stock for timely delivery and exchange within 48 hours if items fail to meet standards.

Technical Specifications & Requirements

• Scope: Only supply of goods (no services) for six items currently described in the BOQ, with bulk requirements unspecified in detail.
• Product integrity: Unbranded items will be rejected; bidders must declare brand name or be disqualified.
• Verification: Sample of each item must be approved by the buyer before bid opening; non-conforming items will be returned at bidder cost.
• Delivery location: Actual delivery site is Sujiyan, Mandi, Poonch (J&K); stores near the unit are preferred for logistics reliability.
• Inspection: Post-receipt inspection to be conducted by the consignee; pre-dispatch inspection not mandated unless ATC specifies otherwise.
• Compliance: No explicit technical standards listed; emphasis on brand authenticity, timely delivery, and adherence to quantity variation terms.

Terms, Conditions & Eligibility

• EMD: Amount not specified in the tender data.
• Delivery: Standard clause allows up to 25% quantity variation at contract rates; extension rules apply with minimum 30 days if original period is short.
• Payment: Not specified in the Buyer Added Terms; suppliers should verify payment terms in the main bid document.
• Documentation: Bid submission must include brand declaration, sample approval records, and all certificates requested in the ATC; non-submission risks rejection.
• Pre-bid meeting: Mandatory; non-attendance leads to disqualification as per terms.
• Additional conditions: Chinese and unbranded items are not acceptable; approvals and exchange logistics prioritized for remote delivery; penalties or LD clauses not explicitly stated here.