Commissionerate Of Rural Development Desktop Computers Tender Kerala 2025 – IS/ISO Standards, Onsite OEM Warranty
Progress
Tender Overview
The procurement is conducted by the Commissionerate Of Rural Development under the Local Self Government Department Kerala for Entry and Mid Level Desktop Computers. The scope covers desktop configurations including processor details, factory pre-loaded OS, RAM capacity, storage types (SSD/HDD), monitor availability, and on-site OEM warranty. The buyer’s term highlights an option clause up to 25% quantity variation and a delivery period linked to the original order, with potential extensions. Turnover criteria apply, requiring three years of average annual financial turnover, supported by audited statements or CA certs. This opportunity targets suppliers able to meet BIS/type test and OEM certifications, ensuring non-obsolete products with a minimum market life of three years. The tender emphasizes compliance with product specifications and timely delivery under contract rates. Unique aspects include mandatory documentation and adherence to the option-based delivery framework.
Technical Specifications & Requirements
- Product Category: Desktop Computers (Entry/Mid Level)
- Category: PROCESSOR; Computer Type; Processor Number
- Operating System: Factory pre-loaded OS by Desktop OEM
- Memory: RAM size in GB; capacity to be installed in system
- Storage: SSD capacity (GB); HDD capacity (GB); Type of storage installed
- Monitor: Availability of monitor; Screen size in centimeters
- Warranty: On-site OEM warranty (in years)
- Standards/Certification (implied): BIS license, type test certificates, OEM authorizations as per product specification; no obsolete products with at least 3 years market life
- Delivery/Quantity: 25% quantity flexibility on order and during contract currency; delivery timeline linked to original order with minimum 30 days extension rules
- GST: GST payable; bidder to assess applicable rates; reimbursement as per actuals or applicable rate
Terms, Conditions & Eligibility
- EMD/Performance: Not explicitly stated; ensure compliance with standard bid deposit requirements
- Turnover: Minimum average annual turnover over the last 3 years; supported by audited balance sheets or CA certificate
- Documentation: Upload BIS licence, type test certificate, approval certificates and other specified certificates; avoid rejection due to missing documents
- Financial Standing: No liquidation or bankruptcy; provide undertaking
- Delivery: Delivery terms align with option clause and contract delivery period; ensure delivery within specified window and extensions
- GST: Bidder to determine GST applicability; procurement follows actuals for reimbursement
- Obsolescence: Offer not to include obsolete products; minimum 3 years residual market life
Key Specifications
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- Product Category: Entry/Mid Level Desktop Computers
-
- Operating System: Factory pre-loaded OS by Desktop OEM
-
- RAM: Minimum specified capacity to be installed (in GB)
-
- Storage: SSD capacity (GB) and HDD capacity (GB) as part of system
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- Monitor: Availability and screen size (in cm)
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- Warranty: On-site OEM warranty (in years)
Terms & Conditions
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Option clause allows ±25% quantity variation at contract award and during currency
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Three-year average turnover requirement with audited statements or CA certificate
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Mandatory BIS/type test and OEM certificates; non-obsolete products with 3-year market life
Important Clauses
Payment Terms
GST reimbursement as per actuals or applicable rates; payment terms not explicitly specified
Delivery Schedule
Delivery starts from the last date of original delivery order; extended delivery time calculated per formula with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with standard procurement penalties and performance bonds as applicable
Bidder Eligibility
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Minimum average turnover in last 3 years as per bid document
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Non-liquidation, no bankruptcy or receivership
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BIS licence and type test certificates plus OEM authorizations
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AASHI INFOTECH Under PMA | Make : acer Model : Veriton M4690G | 30-10-2025 16:40:10 | |
| 2 | ADCOM SYSTEMS Under PMA | Make : acer Model : Veriton X4240G | 31-10-2025 12:06:47 | |
| 3 | Goutami Store Under PMA | Make : acer Model : Veriton X4240G | 31-10-2025 18:26:46 | |
| 4 | KIDDISH Under PMA | Make : acer Model : Veriton S2690G | 30-10-2025 14:53:58 | |
| 5 | RAJ ENTERPRISE Under PMA | Make : acer Model : Veriton S2690G | 31-10-2025 21:01:26 | |
| 6 | SHARP SYSTEM &SERVICES Under PMA | Make : acer Model : Veriton M4690G | 31-10-2025 17:11:28 | |
| 7 | SHUBHAM ENTERPRISES Under PMA | Make : acer Model : Veriton M4690G | 31-10-2025 11:56:20 | |
| 8 | VISWAS COMPUTERS Under PMA | Make : acer Model : Veriton M4690G | 31-10-2025 12:11:50 | |
| 9 | YURATECH GLOBAL PRIVATE LIMITED Under PMA | Make : YURAPC--YURATECH GLOBAL PRIVATE LIMITED Model : YD100 | 29-10-2025 17:02:22 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KIDDISH( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer |
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
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Documents 4
GeM-Bidding-8497997.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Audited Balance Sheets for last 3 years or CA certificate indicating turnover
BIS licence and type test certificates
OEM authorization certificates
Experience certificates for similar desktop computer supply
Financial statements demonstrating turnover and financial stability
Declaration of non-liquidation or bankruptcy
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
What documents are required for the desktop computer tender in Kerala 2025?
Bidders must submit GST registration, PAN, three-year turnover proof via audited statements or CA certificate, BIS licence and type-test certificates, OEM authorization, and experience certificates for similar supply. Include financial statements and a non-liability undertaking to meet eligibility criteria and avoid rejection.
How to meet the turnover criteria for Kerala desktop tender 2025?
Provide average annual turnover for the last three financial years ending 31 March of the previous year, supported by audited balances or CA certificates. If the bidder is younger than three years, use completed years after incorporation to compute average turnover.
What are the storage specifications required for the desktops in Kerala tender?
Bidders must specify SSD capacity in GB and HDD capacity in GB, plus RAM in GB, and confirm the type of storage installed. Ensure the RAM, SSD, and HDD meet the minimum thresholds stated in the bid documents for eligibility.
What is the delivery extension rule under the option clause for this tender?
Delivery times can extend up to 25% of ordered quantity during the currency of contract, calculated as (Increase/Original) × Original delivery period, with a minimum of 30 days; extensions may proportionally adjust delivery windows.
Which certifications are mandatory for the desktop bid in Kerala?
Mandatory BIS licence and type test certificates; OEM authorizations and any product-specific approvals listed in the bid. Submitting these ensures compliance with the product specification and prevents rejection.
What is the role of factory pre-loaded OS in the Kerala desktop tender?
The desktops must come with a factory pre-loaded operating system by the Desktop OEM, ensuring license validity and seamless deployment; verify OEM OEM licensing and activation as part of technical compliance.
How does GST impact bidding for the Kerala desktop procurement?
Bidder bears GST assessment; GST reimbursement will be provided as actuals or at the prevailing rate, whichever is lower, subject to quoted GST percentage. Include accurate GST details in the bid.
What guarantees exist on product obsolescence for this tender?
Offer should be non-obsolete with a minimum 3 years residual market life; vendors must confirm product availability and support continuity during the contract period.