Indian Army Procurement: Coaster Sets, Towels, Briefcases & VIP Car Flags Tender Kolkata 2026
Bid Publish Date
06-Oct-2026, 11:31 am
Bid End Date
16-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a diversified supply package including a Coaster Set of Six, Plastic Jar 20 Ltr, Towel 550 GSM 60 cm x 1.2 m, Program Stand L Shaped, Briefcase as per spec, Cordless Calling Bell, VIP Car Flags for various ranks (1-3 star), Disposable Glass Holder, and Paper Glass 200 ml capacity. Estimated value and exact quantities are undisclosed; delivery is to HQ CEEC, Fort William, Kolkata, West Bengal. The contract contemplates flexible quantities under an option clause up to 25% and mandates established service infrastructure, with a pre-bid meeting on 09 Oct 2026. Aimed at seamless on-site/off-site supply, the package emphasizes standardized product formats and rank-specific VIP flags for Army HQ. Unique aspects include cross-category office and ceremonial items with centralized delivery requirements and post-award service commitments.
Technical Specifications & Requirements
- Items span hospitality, office and ceremonial categories: coaster sets, 20 Ltr plastic jars, towels (550 GSM), L-shaped program stands, briefcases, cordless calling bells, VIP rank flags (1-3 stars), disposable glass holders, and 200 ml paper glasses.
- Delivery address: HQ CEEC, Fort William, Kolkata, West Bengal.
- ATC includes: option to increase/decrease quantity up to 25%, extended delivery timelines calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Service & support: establish Functional Service Centre within state within 30 days of award; dedicated toll-free support and escalation matrix required.
- Pre-bid meeting: 09 Oct 2026.
Terms & Eligibility
- EMD amount not specified in tender data; bidders must align with standard EMD practices.
- Service capability: presence of service centres in host state for carry-in warranty; on-site warranty scenarios require different handling.
- Delivery/installation location fixed to HQ Kolkata; full documentation evidencing service readiness required prior to payment release.
- At bid, bidder must confirm option clause adherence and be prepared for quantity adjustments up to 25%.
- Pre-bid meeting attendance is mandatory for participation.
- All bidders must follow the buyer’s ATC and provide escalation contacts and toll-free service lines.
Terms & Conditions
-
Key Term 1: Quantity can be increased/decreased by up to 25% during contract.
-
Key Term 2: Functional Service Centre required in the consignee's state within 30 days of award.
-
Key Term 3: Pre-bid meeting on 09 Oct 2026; attendance required for eligibility.
Important Clauses
Delivery Terms
Delivery period extends from the last date of the original delivery order; minimum extension 30 days; proportional time for additional quantity.
Service & Support
Dedicated toll-free service line and escalation matrix; Centre must be functional in the consignee state for carry-in warranty.
Payment & ATC
Payment to be released post satisfactory delivery/documentary evidence; option to adjust quantities up to 25% at contracted rates.
Bidder Eligibility
-
Functional Service Centre in the state of the consignee or ability to establish within 30 days of contract award
-
Dedicated toll-free service line and escalation matrix available for support
-
Capability to handle quantity adjustments up to 25% under the option clause
Tender Data
Bid Details
Quantity
1082
Category
Coaster Set of Six
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Coaster Set of Six , Plastic Jar 20 Ltr , Towel sanito 550 gsm 60 cm into 1.2 mtr , Towel 550 GSM 60 cmx1.2Mtr , Programe stand L Shaped , Briefcase as per spec , Calling Bell Cordless , VIP Car Flag 2 star Rank , VIP Car Flag 1 star Rank , VIP Car Flag 3 star Rank , VIP Car Flag 2 star Rank For Maj Gen , VIP Car Flag 1 star Rank for Army HQ , Disposable Glass holder , Paper Glass 200 Ml Capacity
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kolkata | Kolkata | - | - | 3 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9860561.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Coaster Set of Six
As per Spec
Plastic Jar 20 Ltr
As per Spec
Towel sanito 550 gsm 60 cm into 1.2 mtr
As per Spec
Towel 550 GSM 60 cmx1.2Mtr
As per Spec
Programe stand L Shaped
As per Spec
Briefcase as per spec
As per Spec
Calling Bell Cordless
As per Spec
VIP Car Flag 2 star Rank
As per Spec
VIP Car Flag 1 star Rank
As per Spec
VIP Car Flag 3 star Rank
As per Spec
VIP Car Flag 2 star Rank For Maj Gen
As per Spec
VIP Car Flag 1 star Rank for Army HQ
As per Spec
Disposable Glass holder
As per Spec
Paper Glass 200 Ml Capacity
As per Spec
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Coaster Set of Six | As per Spec | 3 | set | buyerhqceec1 | 20 | |
| 2 | Plastic Jar 20 Ltr | As per Spec | 10 | nos | buyerhqceec1 | 20 | |
| 3 | Towel sanito 550 gsm 60 cm into 1.2 mtr | As per Spec | 15 | nos | buyerhqceec1 | 20 | |
| 4 | Towel 550 GSM 60 cmx1.2Mtr | As per Spec | 15 | nos | buyerhqceec1 | 20 | |
| 5 | Programe stand L Shaped | As per Spec | 10 | nos | buyerhqceec1 | 20 | |
| 6 | Briefcase as per spec | As per Spec | 2 | nos | buyerhqceec1 | 20 | |
| 7 | Calling Bell Cordless | As per Spec | 10 | nos | buyerhqceec1 | 20 | |
| 8 | VIP Car Flag 2 star Rank | As per Spec | 4 | nos | buyerhqceec1 | 20 | |
| 9 | VIP Car Flag 1 star Rank | As per Spec | 4 | nos | buyerhqceec1 | 20 | |
| 10 | VIP Car Flag 3 star Rank | As per Spec | 2 | nos | buyerhqceec1 | 20 | |
| 11 | VIP Car Flag 2 star Rank For Maj Gen | As per Spec | 2 | nos | buyerhqceec1 | 20 | |
| 12 | VIP Car Flag 1 star Rank for Army HQ | As per Spec | 2 | nos | buyerhqceec1 | 20 | |
| 13 | Disposable Glass holder | As per Spec | 3 | nos | buyerhqceec1 | 20 | |
| 14 | Paper Glass 200 Ml Capacity | As per Spec | 1,000 | nos | buyerhqceec1 | 20 |
Categories
7
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Indian Army tender in Kolkata 2026 for ceremonial items?
Bidders must participate through the standard government portal, submit all required bid documents, and align with the option clause allowing up to 25% quantity changes. Ensure presence at the pre-bid meeting on 09 Oct 2026 and provide evidence of functional service centres within the state within 30 days of award.
What documents are required for the Kolkata ceremonial supplies tender submission?
Prepare GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid, OEM authorizations, and evidence of service-centre capability. Include toll-free support details and escalation matrix as part of the technical bid submission.
What items are included in this Indian Army supply contract in Kolkata?
The package includes a Coaster Set of Six, Plastic Jar 20 Ltr, Towel 550 GSM 60 cm x 1.2 m, Program Stand L Shaped, Briefcase as per spec, Cordless Calling Bell, VIP Car Flags (1-3 star), Disposable Glass Holder, and Paper Glass 200 ml capacity.
What is the delivery location and schedule for this Army procurement?
Delivery is to HQ CEEC, Fort William, Kolkata, West Bengal. The option clause permits delivery quantity adjustments with a minimum extension of 30 days; schedule aligns to last date of original delivery order plus any approved extensions.
What are the service support requirements for this tender in Kolkata?
Bidders must have a Dedicated toll-free service line and an established escalation matrix. If a service centre does not exist at bidding, it must be established within 30 days of award and evidence provided before payment release.
What is the pre-bid meeting date and participation requirement for bidders?
The pre-bid meeting is scheduled for 09 Oct 2026. Participation is mandatory for bidders seeking eligibility; non-attendance may disqualify bids. Prepare questions on delivery timelines, EMD, and service commitments to discuss with Army officials.