Panchayati Raj Department Bihar Welcome Gate Installation Tender 2026 – Repair, Maintenance & Installation of Plant/Systems with GST Inclusive, 3 Years Registration
Progress
Key Highlights
- • OEM/manufacturer requirement for MSE reservation eligibility
- • GST-inclusive rates covering supply, installation, freight
- • Variation authority up to 25% for quantity or duration
- • Mandatory Indian registration with 3+ years of operation
- • Online Udyam validation and buyer verification for MSE benefits
- • No rate revision during contract period; TDS may apply
- • Shop & Establishment or Company Incorporation certificates required
- • GeM policy alignment and service delivery expectations
Tender Overview
The opportunity is issued by the Panchayati Raj Department, Bihar for the Repair, Maintenance, and Installation of Plant/Systems/Equipments with emphasis on WELCOME GATE INSTALLATION and related construction per buyer guidance. The scope includes construction of a welcome gate and associated service work as per buyer-specified design. The bid emphasizes GST-inclusive rates for supply, installation, and any freight charges. An MSE reservation is applicable for eligible state-level micro and small enterprises with valid Udyam Registration, ensuring preferential treatment if the bidder meets online verification and buyer approval. A mandatory 3-year Indian business registration requirement is noted for eligibility. The ATC clauses bind bidders to acceptance of order revisions up to 25% and require the bidder to be the OEM/manufacturer for relevant product categories to avail MSE benefits. Location is Bihar; procurement aligns with GeM policies and state vendor eligibility.
Technical Specifications & Requirements
- Service scope: Repair, Maintenance, and Installation of plant/systems; Welcome Gate Installation and construction as per buyer-suggested design.
- Financial terms: GST-inclusive pricing; freight/transportation charges included; no rate revisions during contract/extension period.
- Eligibility & accreditation: bidder must be registered in India for ≥3 years; provide GST registration and appropriate firm certificates (Shop & Establishment or Incorporation for Pvt Ltd).
- MSE reservation: eligible bidders must be a manufacturer/OEM with online Udyam validation and buyer verification; resellers not eligible for services under policy.
- Variation clause: contract quantity/duration may be adjusted up to 25%.
- Compliance: TDS as per IT/GST Act may be deducted; bid security declaration required.
Terms, Conditions & Eligibility
- EMD/Bid Security: Not explicitly listed; bidders must provide requisite security declaration per ATC.
- Eligibility criteria: Indian registration for ≥3 years; GST registration; Shop & Establishment/Inc. certificate; OEM/Manufacturer status for offered service/product.
- Delivery & execution: No fixed dates provided; contract terms allow up to 25% variation in quantity/duration; orders to be executed under GeM policy.
- Documentation: Submit GST certificate, PAN, experience certificates, financial statements, technical bid documents, and OEM authorizations where applicable.
- Payment terms not detailed; TDS deduction possible as per IT/GST acts.
- Warranty/AMC specifics are not stated; ensure compliance with buyer terms for post-delivery support.
Key Specifications
-
- Service category: Repair, Maintenance, and Installation of plant/systems
-
- Special scope: WELCOME GATE INSTALLATION and construction as per buyer design
-
- Pricing: GST-inclusive; freight/transportation charges included
-
- Eligibility: bidder must be registered in India for ≥3 years with GST and firm certificates
-
- MSE reservation: eligibility limited to state-level MSEs with OEM status and online validation
Terms & Conditions
-
25% contract quantity or duration variation allowed
-
MSE reservation requires online Udyam validation and OEM status
-
GST-inclusive pricing; no mid-term rate revisions
Important Clauses
Payment Terms
GST-inclusive pricing; potential TDS deduction per IT/GST Acts; no explicit advance payment details provided
Delivery Schedule
No fixed dates published; contract terms permit up to 25% variation in quantity/duration; execution governed by GeM policy
Penalties/Liquidated Damages
Not explicitly stated; non-acceptance or non-supply may trigger actions as per GeM policy
Bidder Eligibility
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Registered in India for at least 3 years
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GST registration with valid certificates
-
OEM/manufacturer status for offered services
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Udyam Registration validated online and approved by Buyer
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GRAM PANCHAYAT TETARI, WELCOME GATE INSTALLATION; CONSTRUCTION OF WELCOME GATE AS PER BUYER SUGGESTED; Service Provider
Delivery Details
Delivery Locations
1
Delivery Cities
Begusarai
Delivery Pincodes
851211
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shambhu Kumar | 851211,tetari dandari | Begusarai | Bihar | 851211 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 1 |
Authority Records
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Documents 7
GeM-Bidding-9848926.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Corrigendum Updates
3 Updates Update
Extended Deadline
24-Sep-2026, 1:30 pm
Opening Date
25-Sep-2026, 1:30 pm
Update
Extended Deadline
21-Sep-2026, 1:30 pm
Opening Date
22-Sep-2026, 1:30 pm
Update
Extended Deadline
18-Sep-2026, 1:30 pm
Opening Date
19-Sep-2026, 1:30 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Firm registration certificate (Shop & Establishment) or Company Incorporation Certificate for Pvt Ltd
Experience certificates from similar repair/maintenance/installation projects
Financial statements (audited or management accounts for prior years)
Bid Security Declaration accepting order revisions and non-supply consequences
OEM authorization or proof of manufacturer status for offered services
Udyam Registration certificate (online validation) for MSE benefit (if eligible)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in Bihar Panchayati Raj welcome gate tender 2026?
Bidders must meet eligibility: Indian registration ≥3 years, GST registration, Shop & Establishment/Inc. certificate, and OEM status for the service. Upload Udyam Registration online for MSE preference, provide experience certificates, financials, PAN, and OEM authorization. Rates must be GST-inclusive and final; acceptance of order revisions up to 25% is required.
What documents are required for service bid in Bihar Panchayati Raj?
Submit GST certificate, PAN, Shop & Establishment/Inc. certificate, 3+ years of Indian registration, experience certificates for similar works, financial statements, OEM authorizations, and Bid Security Declaration. Include Udyam verification if claiming MSE benefits; all documents attached to Technical Bid per ATC.
What are the technical scope and materials for gate installation Bihar?
Scope includes welcome gate construction and related repair/maintenance/installations as per buyer design. Rates must be GST-inclusive, covering supply and freight. No explicit material specs are listed; ensure OEM status if claiming MSE benefits and provide design conformity with buyer-suggested plan.
What are the payment terms for this Bihar service tender?
The tender notes GST-inclusive pricing and possible TDS deductions per IT/GST Acts. Specific advance or milestone payments are not detailed; bidders should prepare for standard Government invoicing and verification, with payments aligned to GeM policy after delivery/completion.
What is the quantity variation allowed in this GeM tender?
The contract permits a 25% increase or decrease in quantity or duration at the time of contract issue and during execution, with the service provider’s consent required for scope expansion in lumpsum contracts.
Who is eligible for MSE reservation in this GeM service bid?
MSE eligibility requires bidder to be a manufacturer/OEM with valid online Udyam Registration and buyer-verified credentials. Resellers are not eligible for services; online validation must reflect OEM status and approval by the Buyer.
Are there any mandatory certifications or registrations to participate?
Yes. Provide GST registration, PAN, Shop & Establishment/Inc. certificate or Pvt Ltd incorporation, and OEM authorization for the offered service. Ensure 3+ years of Indian operation and online Udyam validation for potential MSE benefits.
Where can I find the scope of welcome gate installation requirements?
Scope details are tied to the buyer-suggested design within the tender terms. Prepare a technically compliant proposal with OEM-backed capabilities, ensuring GST-inclusive pricing and adherence to GeM procurement policies for Bihar.