Indian Army Department of Military Affairs Hose, Transmission Oil Filter & Seal Tender 2026 - 25% Quantity Option, 2-Year Warranty
Bid Publish Date
15-Aug-2026, 10:20 am
Bid End Date
29-Aug-2026, 11:00 am
Value
₹1,00,000
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a category including HOSE, TRANSMISSION OIL FILTER, OIL FILTER ELEMENT, OIL SEAL, and HOSE RADIATOR BOTTOM. The estimated value is ₹100,000. The procurement envisions multiple line items across five categories, with a notable option clause allowing up to 25% quantity variation at contracted rates. A sample submission is requested for pre-approval, and OEM warranty documentation must be provided at delivery. The scope emphasizes after-sales support with local India-based service centers. The tender seeks compliant vendors capable of meeting strict warranty and installation requirements. This opportunity targets suppliers with regional presence and readiness to fulfill small to moderate scale orders quickly, under the 2-year warranty framework. The procurement aligns with government supply chain standards and emphasizes timely delivery and post-sale service readiness.
Technical Specifications & Requirements
- Product categories: HOSE, TRANSMISSION OIL FILTER, OIL FILTER ELEMENT, OIL SEAL, HOSE RADIATOR BOTTOM
- Estimated value: ₹100,000
- Quantity variation: up to 25% during contract or extension periods
- Warranty: 2 years from final acceptance or after installation, with OEM warranty certificates
- After-sales: established service network in INDIA; installation, commissioning, training, and maintenance support
- Pre-approval: bidders must submit an advance sample for approval
- Delivery terms: delivery timelines tied to the original delivery schedule with option-based adjustments
- Documentation: OEM authorizations and service-center details to be uploaded with bid
Terms, Conditions & Eligibility
- Warranty: 2 years; rectification for breakdown during the guarantee period
- Option clause: up to 25% quantity variation; extended delivery time proportional to increased quantity
- Sample: advance sample required for approval prior to delivery
- Service network: strong Indian installation, commissioning, training, and maintenance capability required
- Documents: OEM warranties, service-center details, installation support plans, and post-delivery support commitments
- EMD: not specified in the data; bidders should verify during bid submission
- Delivery acceptance: final acceptance triggers warranty start and service obligations
Key Specifications
-
Product categories: HOSE, TRANSMISSION OIL FILTER, OIL FILTER ELEMENT, OIL SEAL, HOSE RADIATOR BOTTOM
-
Estimated value: ₹100,000
-
Quantity variation: 25% during contract period
-
Warranty: 2 years from final acceptance or post-installation
-
OEM warranty certificates required at delivery
-
Service centers: established in INDIA; post-sales service, installation, and training
-
Sample submission: advance sample for approval
Terms & Conditions
-
Option clause allows 25% quantity variation at contracted rates
-
2-year OEM warranty; provide OEM warranty certificates
-
Advance sample required for approval before delivery
-
INDIA-based after-sales service network mandatory
-
Delivery timelines tied to original delivery period with extension rules
Important Clauses
Payment Terms
Not specified in data; bidders should verify terms at bid submission and ensure compliance with organization norms.
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extension rules apply under option clause with minimum 30 days.
Penalties/Liquidated Damages
Not detailed; bidders should review ATC clauses for penalty terms related to late delivery or non-compliance.
Bidder Eligibility
-
Experience in supplying similar hoses and filters to government or defense bodies
-
demonstrable turnover and financial stability to support procurement of ₹100,000 scope
-
Authorized OEM representation with valid certificates and service centers in India
Tender Data
Bid Details
Quantity
12
Category
HOSE
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
3
Past Performance
50 %
Warranty Period
2 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HOSE , TRANSMISSION OIL FILTER , OIL FILTER ELEMENT , OIL SEAL , HOSE RADIATOR BOTTOM
Pre-Bid & Qualification
Pre-Bid Date
17-08-2026 10:00:00
Pre-Bid Venue
252 FD WKSP COY EME ALHILAL CANTT
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kangra
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kangra | Kangra | - | - | 3 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9760975.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
HOSE
HOSE
TRANSMISSION OIL FILTER
TRANSMISSION OIL FILTER
OIL FILTER ELEMENT
OIL FILTER ELEMENT
OIL SEAL
OIL SEAL
HOSE RADIATOR BOTTOM
HOSE RADIATOR BOTTOM
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HOSE | HOSE | 3 | pieces | ganeshkumar252 | 15 | |
| 2 | TRANSMISSION OIL FILTER | TRANSMISSION OIL FILTER | 2 | pieces | ganeshkumar252 | 15 | |
| 3 | OIL FILTER ELEMENT | OIL FILTER ELEMENT | 3 | pieces | ganeshkumar252 | 15 | |
| 4 | OIL SEAL | OIL SEAL | 1 | pieces | ganeshkumar252 | 15 | |
| 5 | HOSE RADIATOR BOTTOM | HOSE RADIATOR BOTTOM | 3 | pieces | ganeshkumar252 | 15 |
Categories
7
Corrigendum Updates
1 Update Update
Extended Deadline
29-Aug-2026, 5:30 am
Opening Date
29-Aug-2026, 6:00 am
Required Documents
GST registration certificate
PAN card
Experience certificates in similar supply
Financial statements for last 2 financial years
EMD document (if required by issuing authority)
Technical compliance certificates
OEM authorization letter / dealership certificate
Proof of service centers in India with contact details
Delivery and installation plan
Warranty certificates from OEM
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for hose and oil filter tender in India Army 2026
Bidders must submit GST, PAN, experience certificates, financials, OEM authorization, and service-center details with the technical bid. Ensure compliance with the 2-year OEM warranty and provide advance sample for approval. Delivery terms align with the original schedule, with a 25% quantity option during contract.
What documents are required for early submission in this defense tender
Submit GST certificate, PAN, 2 years of financial statements, vendor experience certificates for similar supply, OEM authorization, and proof of India-based service centers. Include OEM warranty copies and a detailed installation/maintenance plan with contact locations.
What are the key technical specifications for hose and seal items
Items cover HOSE, TRANSMISSION OIL FILTER, OIL FILTER ELEMENT, OIL SEAL, and HOSE RADIATOR BOTTOM. Primary spec requires 2-year warranty, OEM warranty certificates, and post-sale service capability in India; exact material grades not disclosed in data.
When is the delivery expected after order placement in this tender
Delivery commencement is governed by the last date of the original delivery order; with option clause, additional time is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days unless otherwise specified.
What are the warranty requirements for supplied goods
A 2-year warranty from final acceptance or after installation, with OEM warranty certificates. The seller must rectify any breakdown during the guarantee period and provide a service network in INDIA for maintenance and support.
What is the scope of the 25% quantity option in the contract
Purchaser may increase or decrease quantity by up to 25% of bid quantity at contract time and during currency, at contracted rates; delivery time adjusts proportionally with a minimum 30 days delay.