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Patratu Vidyut Utpadan Nigam Limited Conference System & AV Equipment Tender Jharkhand 2026

Bid Publish Date

21-Feb-2026, 12:18 pm

Bid End Date

04-Mar-2026, 3:00 pm

EMD

₹50,000

Value

₹49,25,430

Location

HAZARIBAGH , JHARKHAND

Progress

Issue21-Feb-2026, 12:18 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

37

Category

PA CONFERENCE SYSTEM

Categories 10

PUBLIC ADDRESS SYSTEM DISCRETE COMPONENTS CHANNEL AUDIO EQUIPMENT CAMERA DISPLAY SYSTEM POWER SPEAKER DIGITAL PODIUM DATA WALL DISPLAY

Tender Overview

PVUNL (Patratu Vidyut Utpadan Nigam Limited) invites bids for a comprehensive AV & conference system package, including VIDEO CONFERENCE SETups, UHD LED displays (65IN, 98IN), HDMI matrix switchers with EDID management, digital switchers, presenters, wireless microphones, 30M wireless ranges, dual channel digital power amplifiers, FS5S wall speakers, digital podium, 21.5IN and 9U rack enclosures. Estimated value is ₹4,925,429.75 with EMD ₹50,000. Scope covers supply, installation, testing, commissioning, operator training, and statutory clearance (if any) at PVUNL Patratu, Jharkhand. The bid requires Data Sheets match, strict adherence to product specs, and BG-based EMD submission via SFMS/SWIFT. Unique requirement includes on-site training and complete system integration.

Technical Specifications & Requirements

  • Product/Service names: Conference system, video conference setup, UHD LED displays (65IN, 98IN), HDMI matrix switcher with EDID management, digital switcher, presenter devices, wireless microphone system, 30M range wireless devices, dual channel digital power amplifier (30W), FS5S wall speakers, digital podium (21.5IN), and 19IN 9U rack.
  • Standards/Compliance: Explicit standards not listed; bidders must include Data Sheets and ensure compatibility with system components; mismatch may cause rejection.
  • Delivery/Installation: Scope includes supply, installation, testing, commissioning, operator training; statutory clearance if required.
  • Testing/Quality: Data Sheet verification is mandatory; mismatch will lead to bid rejection.
  • Warranty/Support: Not specified in data; bidders should assume standard post-installation support if tender requires it.
  • EMD/Payment: EMD ₹50,000 via BG only; submission via SFMS/SWIFT; original BG to PVUNL by post within 10 working days.
  • Site/Logistics: Delivery at PVUNL Patratu, Jharkhand; BG to State Bank of India Patratu branch; stamp paper value per local rules.

Terms, Conditions & Eligibility

  • EMD: ₹50,000 via BG only; original BG to PVUNL within 10 working days; SFMS/SWIFT confirmations required.
  • Bid Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances if any.
  • Data Sheet: Upload data sheet; ensure no unexplained mismatch with offered specifications.
  • BG Details: BG issued on non-judicial stamp paper; SBI Patratu as beneficiary; SFMS/SWIFT confirmations to be sent.
  • Address for EMD: AGM(C&M) PVUNL Ltd., Patratu, Jharkhand 829119.
  • Delivery Timeline: Not specified; bidders to align with project schedule upon award.
  • Payment Terms: Not specified; expected to follow PVUNL terms post acceptance and commissioning.
  • Documentation: GST, PAN, experience certificates, financial statements, technical bid documents, OEM authorizations to be prepared per T&C.
  • Penalties: Not specified; typical liquidated damages to be clarified in final bid documents.

Key Specifications

  • Conference system package including UHD LED displays (65IN, 98IN)

  • HDMI matrix switcher with EDID management

  • Digital switcher and presenter device

  • Wireless microphone system with 30M range

  • Dual channel digital power amplifier (30W) with FS5S wall speakers

  • Digital podium (21.5IN) and 19IN rack (9U)

Terms & Conditions

  • EMD ₹50,000 must be submitted as BG; original BG to PVUNL within 10 working days

  • Data Sheets must match offered product specifications; mismatch leads to rejection

  • Scope includes supply, installation, testing, commissioning, operator training, and possible statutory clearances

Important Clauses

Payment Terms

EMD must be BG-based; BGs to SFMS/SWIFT confirmations; payment terms beyond EMD not specified in data

Delivery Schedule

No explicit delivery deadline provided; bidders must align with PVUNL project schedule upon bid award

Penalties/Liquidated Damages

No LD clause described in data; standard PVUNL terms to be clarified in final bid documents

Bidder Eligibility

  • Experience in supply, installation, testing, and commissioning of AV and conference systems

  • Financial stability evidenced by last 3 years’ statements

  • BG-based EMD submission and SFMS/SWIFT capability for BG confirmations

Documents 5

GeM-Bidding-9003623.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PA CONFERENCE SYSTEM PA CONFERENCE SYSTEM 2 set upendrakumar01 60
2 VIDEO CONFERENCE SET,WIRED MICROPHONE VIDEO CONFERENCE SET,WIRED MICROPHONE 1 no upendrakumar01 60
3 TELEVISION,UHD,LED,98IN TELEVISION,UHD,LED,98IN 2 no upendrakumar01 60
4 CAMERA,USB PTZ,1920X1080,11 15X CAMERA,USB PTZ,1920X1080,11 15X 2 no upendrakumar01 60
5 TELEVISION LED,65IN TELEVISION LED,65IN 5 no upendrakumar01 60
6 HDMI MATRIX SWITCHER WITH EDID MANAGMNT HDMI MATRIX SWITCHER WITH EDID MANAGMNT 1 no upendrakumar01 60
7 DIGITAL AV SWITCHER DIGITAL AV SWITCHER 2 no upendrakumar01 60
8 PRESENTER,WIRELESS,30M PRESENTER,WIRELESS,30M 1 no upendrakumar01 60
9 DUAL CHANNEL DIGITAL POWER AMPLIFIER DUAL CHANNEL DIGITAL POWER AMPLIFIER 3 no upendrakumar01 60
10 FS5S WALL SPEAKER,30W FS5S WALL SPEAKER,30W 14 no upendrakumar01 60
11 DIGITAL PODIUM,21.5IN DIGITAL PODIUM,21.5IN 2 no upendrakumar01 60
12 9U RACK,19IN 9U RACK,19IN 2 no upendrakumar01 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Data Sheet of offered products

4

Experience certificates of similar AV/Conference system deployments

5

Financial statements (last 3 years)

6

EMD BG as per format; SFMS/SWIFT confirmation

7

Technical bid documents and compliance certificates

8

OEM authorization/c OEM support letters

9

Any statutory clearances (if applicable)

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid on PVUNL AV conference system tender in Jharkhand 2026

Bidders must prepare and submit GST, PAN, experience certificates, financials, and technical bid documents, along with an EMD BG of ₹50,000 via SFMS/SWIFT confirmation. Include Data Sheets, OEM authorizations, and ensure the offered AV equipment matches specifications on the Data Sheet. Delivery, installation, and training are scope items.

What documents are required for PVUNL AV equipment tender in Patratu

Required documents include GST certificate, PAN, last 3 years’ financial statements, experience certificates for similar AV/Conference deployments, Data Sheets of offered products, EMD BG, OEM authorization letters, and technical bid compliance certificates. Ensure all documents are uploaded with the online bid.

What are the EMD and BG requirements for PVUNL procurement

EMD is ₹50,000 and must be in BG format, not any other instrument. BGs must be uploaded online and the original BG sent to PVUNL within 10 working days. SFMS/SWIFT confirmations are required for BGs; SBI Patratu branch details are provided for BG issuance.

What hardware specifications are expected for PVUNL conference system

Key items include UHD LED displays (65IN, 98IN), HDMI matrix switcher with EDID management, digital switcher, wireless microphone system with 30M range, dual channel 30W digital amplifier, FS5S wall speakers, digital podium, 21.5IN display, and 9U rack in 19IN format. Data Sheets must confirm connectivity and compatibility.

When is bid submission deadline and how is the payment processed

Exact bid opening date is not specified here; bidders should monitor PVUNL portal. Payment follows EMD BG terms; post-award, PVUNL processes payments per standard terms after successful installation, testing, and acceptance, with possible compliance checks.

How to ensure Data Sheet alignment with PVUNL bid specifications

Upload Data Sheets that exactly match each offered item’s technical parameters. Cross-check listed models, performance specs, eddy current/EDID management capabilities, and warranty terms. Any mismatch can lead to bid rejection; include clear model numbers and certifications.

What certifications or OEM authorizations are required for PVUNL AV tender

Submit OEM authorization letters for all major components (LED displays, AV matrix, microphones, amplifiers). Include product compliance certificates and any ISI/ISO marks if applicable. Ensure compatibility with the overall system and include warranty/AMC details in the bid.

What is the scope of supply for PVUNL Patratu AV project

Scope includes supply, installation, testing, commissioning of AV equipment, and operator training. It may also include obtaining statutory clearances if required. The bid must cover all cost components within the quoted price.