Contract Bidding Open For SPO/TN-222/Establishment of Common Incubation Centre for processing of fruits, vegetables at COH, Bidar including of Construction Works in KARNATAKA

EMD details have to be attached.

The Suppliers submitting e-Tenders and depositing the Earnest Money shall be deemed to have undertaken to keep the tender open for acceptance for the full period of 90 days from the date of acceptance of rates and will not have any right to withdraw the same before the expiry of the said period.

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The quantity shown against each item is approximate and may vary as per requirement.

The agency please note that any bidder from a country which shares a land border with India is to registered with the competent authority for eligible to supply goods of land border sharing country.

Successful tenderer should deposit a sum equal to 5% of the total value of the equipment / material as Security Deposit in addition to Earnest Money Deposit as applicable. The same will be returned after commencement of performance period. The SD and EMD amount will not earn any interest.

Registered Branded Manufacturers/ Authorized dealers can also quote with authorization.

The successful tenderer shall execute an agreement on a stamp paper (as applicable) within 21 days or as mentioned in LOA from the date of issue of Letter of Acceptance agreeing to the conditions of supplying, commissioning, and testing of equipments, machineries within the stipulated period. If the tenderer does not comply within the stipulated period, the tender will be cancelled and EMD will be forfeited.

Successful tenderer should complete the work within stipulated period as mentioned in the supply order.

The University reserves all rights to accept, reject or postpone any or all of the Tenders without assigning any reason thereof.

The agencies may please note that, university is at its discretion to with draw any or all the items invited under the subject notification any time before issuing the supply order.

Non-compliance by the tenderer to any of the conditions will entail forfeiture of EMD and rejection of tender.

The quantities of the items to be supplied may vary as per the budget allocation

In case of any dispute arising out of this contract, the decision of the Vice Chancellor is final.

The net rate quoted per unit in respect of indigenous goods shall be for F.O.R. Destination, which should include all taxes, GST, insurance, freight and installation charges etc.

The agency should quote the price in Indian currency only in case of imported equipments agency shall convert the currency in to Indian Rupees and quote for tender. The tenders with quotes other than the Indian rupee will be rejected without further notice.

The agencies may also communicate their queries online on the said date and time at following mail address spoATuhsbagalkot.edu.in.

The details of specification and quantity of the items are attached separately and liable to vary upto 25% the agency shall quote the item wise rate and total amount should be mentioned in financial bid the same sheet will be considered for evaluation of financial bid.

All bidders shall get updated with corrigendum / addendum received from time to time during the entire tender process.

The Bidder should give training for instruments during the installation& complete support during warranty period.

Bidder should have company trained service engineer in Karnataka.

The bidder please note that warranty shall be for 2 years and 1 year Annual Maintenance Contract (AMC) shall be provided

Tenders from joint ventures are not acceptable.

In the case of the death of a contractor after executing the agreement / commencement of the work, his legal heir, if an eligible registered contractor and willing, can execute and complete the work at the accepted tender rates irrespective of the cost of the work.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

The bidder shall ensure credit of tender processing fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date of bid submission

In the event of total amount quoted is below the estimated cost, the tenderer has to deposit the difference amount in the form of F.D.R, at the time of agreement as additional S.D for the un-balanced amount

The tenderer is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of e-Procurement portal due to internet connectivity issues and technical glitches.

EMD payments through e-payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The intending tenderer is instructed to note that they should abide by the detailed instructions and conditions contained in the standard tender documents of applicable works manual and further orders there on and departmental D Code.

GST and other taxes will be deducted as per prevailing Government orders

The responsibility of safe custody of mechanical / electrical equipments / materials, etc., shall be with the contractor until they are finally handed over to be department.

The cable trench and laying shall be executed as per ISS No.1255-1967 duly taking all necessary precaution.

All necessary drawings, paper works, etc., and any other formalities required to be observed shall be the responsibility of contractor.

Whenever executing, authority insist proof of having purchased the materials (used during executing the work) for verification the contractor shall produce the purchase bills.

It is the responsibility of contractor to observe all necessary formalities of electricity companies for charging the lines and taking over the infrastructure like breaker lines TCs by electricity companies satisfactorily duly acknowledging the inventory of materials used in the work.

The contractor is responsible for safety and security of all materials

The contractor shall guarantee all the materials supplied by him including erection, electrification work for trouble free top class performance and against manufacturing defects, for a period of one year from the date of satisfactory completion and commissioning. The contractor shall make his own arrangement for rectifying defects/replacement of defective materials immediately on receipt of intimation from executing authority and power supply shall be restored. Failure of which, action will be taken to get the work rectification through other agency at the cost and risk of the contractor

The contractor shall not deviate/alter/execute excess quantities or additional items without the prior approval of the competent authority.

The intending contractors are requested to note that they should abide by the detailed instructions and conditions contained in the standard tender documents KW-4 of KPWD / if any amendments are issued by the GoK, from time-to-time.

It is the responsibility of the contractor to pursue and obtain all necessary approvals for electrical works.

After delivery at site, the materials will be inspected, if the materials do not conform to relevant ISS/ISI and technical specifications by the University, then such materials will be rejected. The contractor shall replace the rejected materials at his own cost.

The tenderer shall pass on to the department all the warranties, benefits etc., from the original equipment manufacturers.

The Contractor shall be solely responsible, not withstanding any stipulation by Owner or Engineer, for initiating, maintaining and supervising all safety precautions and programs, in connection with the work, and shall comply with all laws, ordinances, codes, rules, regulations and lawful orders of any public authority having jurisdiction for the safety of persons or property or to protect them from damages, injury or loss during the entire contract period, including non-working hours. Contractor shall maintain first aid facilities at site. All critical injuries shall be reported promptly to Engineer with a copy of Contractors report covering each personal injury, requiring the attention of a physician.

The Contractor shall supervise and carry out the Works as per the approved shop drawings or part there of efficiently and with his best skill and attention. He shall be solely responsible for means, methods, techniques, procedures and sequences of construction. The Contractor shall coordinate all parts of the Works and shall be responsible to see that the finished work complies fully with the Contract Documents, and such other instructions and variation orders as the Engineer may issue during the progress of the Works.

Royalty on construction materials and other taxes will be deducted as per prevailing Govt. orders. As per Karnataka state government order LD/300/LET/2006 bangalore dated: 01.01.2007 and government letter No. PW/134/BMS/2007 dated 27.07.2007, a sum amounting to 1% of the bill amount will be deducted towards constructions labour welfare fund.

The Item Rate quoted shall include the Royalty Charges on construction materials and other taxes as per prevailing Government Orders

Conditional Tenders will not be accepted.

The Employer reserves the right to reject any or all Tenders without assigning any reason.

The bidders should submit the Bid capacity of his firm. The details of 1.5(A) & 1.5(B) as applicable should be submitted in the prescribed format & should be signed by the concerned by the competent authority. In case the bidder does not furnish the above details/suppresses the actual facts/ produces false facts, along with the Technical bid, the technical bid of such bidder shall be considered for rejection.

All the documents to be furnished are to be attested by the Gazetted officer or by Notary before uploading in the e- Procurement portal.

Third party inspection will be carried out as per KTPP Act.

Contractor shall pay minimum wages to labour working under him as per prevailing labour act and amended time to time.

All the tenderers shall get updated with corrigendum / addendum issued from time to time during the entire tender process.

Contractors are advised to contact the department about the documentation and for other information before uploading the tender. Insufficient documentation will result in rejection of tender.

Tenders with sublet / sub contract work done certificates are not acceptable.

License from the labour department shall be produce before agreement and payment towards PF, ESI and other taxes shall be made by the agency only.

Periodical inspection of works shall be done by third party quality inspecting team

Any other GST / taxes deductions will be deducted as per prevailing government orders

Contractor shall get the prior approval of the engineer in-charge before using following materialslike a Flooring items ceramic tiles / vitrified tiles / granite slabs / cobble stones. Wood works, hardware fixtures, sanitary / water supply and electrical fixtures

All hardware shall be of powder coated aluminum of heavy section or as per tender specifications.

The successful tenderer has to deposit 5% of contract price as security deposit before execution of agreement in the form FDR drawn from any scheduled / Nationalized bank drawn in favour of Comptroller, UHS Bagalkot.

The agency shall use only ACC / Ultratech / Birla Super / JK / Coramandal or equivalent cements of 43 / 53 grade OPC.

Monthly progress report as per bar chart shall be submitted.

The agency should establish the laboratory at site of work for periodical testing of materials

Materials like steel, cement, bitumen etc., required for the work shall be procured by the contractors themselves & should be got tested by the quality control authority, before use on the work.

University/Department will not supply any material.

As per G.O. No. LD 300/LET/2006 Dt: 18/01/2007 1% will be deducted from each and every bill as per labour welfare tax act.

The increase in GST shall not be paid in the extended period of contract for which the contractor alone is responsible for delay as determined by the authority while granting the extension of time.

All duties, taxes, and other levies payable by the contractor under the contract, or for any other cause, shall be included in the rates, prices and total Tender Price submitted by the Tenderer

The Tenderer shall fill in rates and prices and line item total (both in figures and words) for all items of the Works described in the Bill of Quantities along with total tender price (both in figures and words). Items for which no rate or price is entered by the Tenderer will not be paid for by the Employer when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities. Corrections, if any, shall be made by crossing out, initialing, dating and rewriting

Tenders shall remain valid for a period not less than ninety days after the deadline date for tender submission specified in Clause 16. A tender valid for a shorter period shall be rejected by the Employer as non-responsive.

In exceptional circumstances, prior to expiry of the original time limit, the Employer may request that the Tenderers may extend the period of validity for a specified additional period. The request and the Tenderers responses shall be made in writing or by cable. A Tenderer may refuse the request without forfeiting his earnest money deposit. A Tenderer agreeing to the request will not be required or permitted to modify his tender, but will be required to extend the validity of his earnest money deposit for a period of the extension, and in compliance with Clause 13 in all respects.

Governed by PWD General Conditions of Contract (GCC), adapted for institutional works

Termination: UHS may terminate for Persistent delay, Substandard work, Breach of contract, EMD forfeited in case of abandonment.

If BG submitted while issuing fresh BG or extending any existing BG, claim period of a minimum one year from the date of expiry of validity period of BG is to be specified invariably

On completion of the work, the contractor shall obtain and deliver to the employer a certificate of final inspection and approval as given by the local ESCOMs & local Electrical Inspectorate office.

The contractor shall also be responsible for submission and follow up of applications for power sanction.

The contractors scope drawings/schemes as required by the local inspectorate and getting the same approved by the electrical inspectorate.

On completion of work, the contractor shall obtain approval from the electrical inspector for the installation itself.

The defect liability period shall be 1 Years from the date of completion of work

Contractor should compulsorily submit the material dispatch permit (MDP) obtained from the department of mines and geology for royalty materials. If the bill is submitted without attaching the MDP, the bill will be rejected as per Department of mines and geology circular dated : 07/11/2023

Any casualties/damages during execution of works will be responsibility of the agency. University will not take any responsibility in case of any death/injuries during the tender period

Compliance with KTPP Act and Rules.

The Tenderer shall obtain the work done certificate in the prescribed format from the Competent Authority not below the rank of Executive Engineer (District Level Officer) and scan the Original Certificate and attach the scanned file to the Bid. The Original Certificate/Certificates shall be produced at the time of opening of technical Bids for physical verification.

The tenderer shall note that the scanned Documents can also be uploaded in the tasks created under -Document/Evidence Required from the Bidder

Any discrepancies observed in the documents uploaded by the tenderer the tender shall liable to rejected

All the Formats prescribed in the bid documents shall be filled in complete manner. (Section 3 & 4 of the bid document) and shall be uploaded properly, signed by Tenderer. Necessary Certificates shall be uploaded along with the formats wherever required. General documents Section can be used for this purpose

Tenderers are requested to read the Bid Documents before submission of their bid

The Tenderer should submit proposed methodology and program of construction, backed with equipment and materials duly supported with broad calculations and quality management, plan, proposed to be adopted, justifying of execution and completion of the work as per technical specifications within the stipulated period of completion

The cost of the Tender form shall not be refundable

The employer is not responsible for any delay in accessing E-Procurement Portal.

The contractor should employ only registered labours as per Govt. Circular No. PWD/198/BMS/2009/ Dated: 24-06-2009. As per EPF & MP act 1952 in respect of the employeesangaged by or through contractors, agencies and contractors shall have provident fund code no. & all the contract employees deployed by them are enrolled as members of provident fund.

Contractors should be Registered in KPWD and copy should be uploaded in E-portal Attested by the Gazzeted officers not below the rank of Executive Engineer

The Tenderer shall scan the Original Ownership Documents/ Lease/ Hire commitment Agreement for the Machinery, Bank Guarantee and attach the scanned file to the Bid. The Original Documents shall be produced at the time of opening of technical Bids for physical verification

Rates quoted shall be inclusive of all other charges

The Bidder, at his own cost, responsibility and risk, is encouraged to visit, examine and familiarise himself with the Site of Works and its surroundings including source of earth, water, road aggregates, availability of labour etc. and obtain all information that may be necessary for preparing the Bid and entering into a contract for undertaking the maintenance Works. The costs of visiting the site shall be at the Bidders own expense. The following certificate/Affidavit shall be under taken by contractor during the submission of tenders as I have inspected the site and I am ready to do the work.

Further particulars, if any, required by the Contractor can be had from the office of the Estate Officer, UHS, Navanagar,Bagalkote during office hours on all working days. It may be noted that if any of the dates mentioned above happened next working day will holds good in lieu of the dates mentioned

Any deviation/error/mistake found in units of items, they should be read in the common SR2023-24 and the rates shall be quoted accordingly.

This Bid document clause no.34.4 to be implemented as per Delegation of Power vide GONO.PWD423 FC-1 2018 Bangalore dtd.24.09.2018

This Bid document section 5 clause 24.Procedure for resolution of Disputes: Deleted and Arbitration Clause has been withdrawn As per Government order no: PWD/140/CRM/2025(E) Dated: 18.03.2025

Contractor should establish Field Laboratory for testing of Materials

The contractor shall also abide by the other conditions as laid down in Bid document

All the tenderers shall get updated with corrigendum / addendum issued from time to time during the entire tender process (https://kppp.karnataka.gov.in).