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HPCL Hyderabad VRF Installation & Supply Tender 12 HP VRF Outdoor Unit 1.5 TR Indoor Unit 2025

Bid Publish Date

24-Dec-2025, 6:23 pm

Bid End Date

05-Jan-2026, 12:00 pm

EMD

₹40,000

Location

HYDERABAD , TELANGANA

Progress

Issue24-Dec-2025, 6:23 pm
AwardPending
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Quantity

443

Category

12 HP VRF Outdoor Unit

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL brand/ OEM references: HPCL tender requires HPCL‑formatted documentation and adherence to HPCL procurement formats.
  • • Technical certifications/standards: No explicit standards listed; bidders should verify VRF unit ratings and compatibility with facility cabling and insulation norms.
  • • Unique conditions: Option to increase/decrease quantity up to 25% during contract and currency; extended lead times calculated with a minimum 30 days.
  • • Eligibility: Requires submission of HPCL GST declaration, listing declaration, and related bidder organization details per ATC.
  • • Warranty/AMC: CAMC mentioned in scope; exact duration/terms not disclosed in data.
  • • Penalties: Termination rights if delays, non‑compliance, or misrepresentation occur; must notify and rectify promptly.

Categories 29

TUBES AND PIPES XLPE CABLE APPARELS PIPING PVC CABLE CORE CUTTING AMPOULE FILLING EQUIPMENT APFC PANEL TRANSITION METALS CLOTHING CABLE COPPER COIL STANDALONE AC PIR POWER WIRE POWER CABLE WATER SUPPLY STOMACHERS ARNO STARTING CONTACTOR POWER WIRING ASSEMBLY WATER LEVEL RECORDER PEB PIPES NON FERROUS PIPE FUME HOODS GEYSER COPPER PIPE COILED CABLE SWITCH GEAR

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a comprehensive VRF system package in HYDERABAD, TELANGANA. The procurement covers 12 HP VRF outdoor unit, 1.5 TR VRF indoor unit with remote, installation of both units, copper piping with insulation, PVC drain pipe with insulation, MS stand supply, and associated cabling (4C x 16 Sqmm armoroured power cable, 4C x 1.5 Sqmm armoroured communication cable). The scope also includes pipe core cutting, PVC trunk/casing, and CAMC. The **EMD is ₹40,000. The BOQ lists 13 items, with no specific quantity details disclosed. This bundle emphasizes turnkey installation and post‑installation service within HPCL’s Hyderabad footprint.

  • Organization: Hindustan Petroleum Corporation Ltd (HPCL)
  • Location: HYDERABAD, TELANGANA
  • Product/Service: VRF system supply, installation, piping, cabling, trunking, and commissioning
  • Estimated Value: Not disclosed
  • Delivery/Scope Differentiator: End-to-end VRF package including CAMC and core cutting
  • Unique Aspects: Multiple installation activities bundled with electrical and civil works

Technical Specifications & Requirements

  • Product/Service Names: 12 HP VRF Outdoor Unit; 1.5 TR VRF Indoor Unit with Remote; Installation of VRF Outdoor & Indoor Units; Copper Piping with Insulation; PVC Drain Pipe with Insulation; Supply & Installation of MS Stand; Cables (4C x 16 Sqmm armoured power, 4C x 1.5 Sqmm armoured communication); PVC trunking/casing enclosure; Core Cutting 3 inch diameter; CAMC
  • Delivery Scope: Bulk VRF system assembly, on-site installation, wiring, and commissioning
  • Standards/Certifications: Not specified in tender data
  • Measurements/Quantities: No exact quantities disclosed; BOQ contains 13 items but items are N/A
  • Testing/Quality/Warranty: Not specified
  • Warranty/Support: CAMC implied; exact terms not provided
  • Location/Installation: Hyderabad, Telangana; scope includes trenching/core cutting and concealed cabling
  • Performance Criteria: Not specified

Terms, Conditions & Eligibility

  • EMD: ₹40,000 (as per tender data)
  • Delivery Terms: Delivery period obligations exist; option clause allows quantity variation up to ±25%; extended delivery calculations specified with a minimum 30 days
  • Price/Payment Terms: Payment terms not detailed; price adjustments/discounts may be exercised by Buyer
  • Documents: Upload all requisite documents as per tender attachments; HPCL GST declaration and listing declarations required
  • Termination/Penalties: Buyer may terminate for non‑compliance, late delivery, bankruptcy, misrepresentation, or failure to deliver; prior notices required
  • ATC/ATC Document: HPCL formats and supersession clause apply; vendor must follow tender attachments precisely
  • Delivery Extension: If option clause exercised, delivery time scales with original quantity and period

Key Specifications

  • VRF system package including 12 HP outdoor unit and 1.5 TR indoor unit with remote

  • On-site installation of VRF outdoor and indoor units

  • Copper piping with insulation and PVC drain pipe with insulation

  • Supply and installation of MS stand

  • Cables: 4C x 16 Sqmm armoured power; 4C x 1.5 Sqmm armoured communication

  • PVC trunking/casing enclosure for hiding pipes and cables

  • Core cutting 3 inch diameter for copper piping

  • CAMC services included in scope

Terms & Conditions

  • EMD amount ₹40,000 must accompany bid submission

  • Quantity may be increased/decreased by up to 25% during contract

  • Delivery period calculated with original timelines; extensions governed by option clause

  • HPCL formats ATC apply; upload all required bidder documents

Important Clauses

Payment Terms

Not explicitly stated; price adjustments via discounts possible; payment terms to be clarified in contract

Delivery Schedule

Delivery quantity variation allowed; extended delivery time formula provided; minimum 30 days requirement

Penalties/Liquidated Damages

Contract termination possible for non‑delivery, late delivery, or misrepresentation; notices required

Bidder Eligibility

  • Must submit HPCL GST declaration and listing declaration

  • Experience in VRF installation or similar HVAC turnkey projects

  • Financial capability to support CAMC and material procurement

Documents 5

GeM-Bidding-8760221.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 12 HP VRF Outdoor Unit As mentioned in tender 2 ea con6.hpcl.ts 45
2 1.5 TR VRF Indoor Unit with Remote Control As mentioned in tender 12 ea con6.hpcl.ts 45
3 Installation of VRF Outdoor Unit As mentioned in tender 2 ea con6.hpcl.ts 45
4 Installation of VRF Indoor Unit Unit As mentioned in tender 12 ea con6.hpcl.ts 45
5 Copper Piping with Insulation As mentioned in tender 75 rm con6.hpcl.ts 45
6 Commissioning of VRF Unit As mentioned in tender 2 ea con6.hpcl.ts 45
7 PVC Drain Pipe with Insulation As mentioned in tender 60 rm con6.hpcl.ts 45
8 Supply and Installation of MS Stand As mentioned in tender 2 ea con6.hpcl.ts 45
9 Supply of 4C x 16 Sqmm Armoroured Power cable As mentioned in tender 100 rm con6.hpcl.ts 45
10 Supply of 4C x 1.5 sq mm Armoroured Communication cable As mentioned in tender 100 rm con6.hpcl.ts 45
11 Supply of PVC trunk or Casing capping or enclosure for hiding all Pipes and cable works As mentioned in tender 50 rm con6.hpcl.ts 45
12 Core Cutting 3inch Dia to lay copper Pipe As mentioned in tender 2 ea con6.hpcl.ts 45
13 CAMC As mentioned in tender 24 ea con6.hpcl.ts 1,505

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD document (₹40,000)

6

Technical bid documents

7

OEM authorization (if applicable)

8

HPCL GST declaration

9

HPCL de-listing undertaking

10

Bidder organization details and declaration of relatives

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for HPCL VRF system tender in Hyderabad 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD of ₹40,000, and HPCL specific declarations. Upload OEM authorizations if required, and follow HPCL ATC documents. The bid includes installation, wiring, piping, and CAMC; ensure delivery within the extended period terms.

What documents are required for HPCL Hyderabad VRF procurement?

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD of ₹40,000, technical bid, OEM authorizations if applicable, HPCL GST declaration, and listing/delisting undertakings plus bidder organization details per ATC.

What are the technical scope items included in this HPCL VRF tender?

Scope items comprise 12 HP VRF outdoor unit, 1.5 TR VRF indoor unit with remote, on-site installation for both units, copper piping with insulation, PVC drain pipe with insulation, MS stand supply, armor‑cabled power and communication cables, PVC trunking, 3 inch core cutting, and CAMC services.

When is the delivery period for the HPCL VRF package Hyderabad?

Delivery terms are governed by the option clause allowing ±25% quantity variation; extended delivery time uses formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days, details to be finalized in the contract.

What is the EMD amount for the HPCL VRF tender in Hyderabad?

The Earnest Money Deposit required is ₹40,000. Submit the EMD as part of the bid package, using the prescribed HPCL online or DD format, and align with ATC terms for tender evaluation.

What installation components are included in the VRF procurement?

Installation includes VRF outdoor and indoor units, copper piping with insulation, PVC drain pipe with insulation, MS stand, armored power and communication cables, PVC trunking or enclosure, core cutting, and commissioning of the VRF system.

Are there penalties for late delivery in HPCL Hyderabad tender?

Yes. The contract allows termination for non‑delivery or delayed delivery, misrepresentation, bankruptcy, or failure to comply with material terms. A written notice precedes termination, and prompt replacement/rectification is required for defective materials.

What is CAMC in this HPCL VRF tender and what does it cover?

CAMC refers to comprehensive annual maintenance and care for the VRF system post‑installation. While exact CAMC terms are not disclosed in the data, bidders should expect service response times, preventive maintenance, and part replacement coverage as part of the contract.