Bank Of Maharashtra Note Sorting Machines (V2) Tender Chhindwara Madhya Pradesh 2026
Bid Publish Date
07-Oct-2026, 6:38 pm
Bid End Date
21-Oct-2026, 3:00 pm
Location
Progress
Tender Overview
The Bank Of Maharashtra, under the Department Of Financial Services, invites bids for Note Sorting Machines (V2) in Chhindwara, Madhya Pradesh (480000). The tender references a flexible quantity clause allowing up to 25% adjustment at contract award and during currency of contract, at contracted rates. Bidders must align with the option clause timing, calculated delivery extension, and ensure compliance with the bid terms. The procurement focuses on secure cash handling equipment with emphasis on delivery readiness and pricing discipline within the stated geography. This tender is part of the Bank’s cash optimization and security equipment upgrade program in central Madhya Pradesh.
Technical Specifications & Requirements
- No technical specifications are published in the BOQ; the tender has an empty BOQ, indicating no itemized technical entries.
- Buyer-clause-driven requirements include: 25% quantity flex (up to contracted quantity), delivery period adjustments based on formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- The contract may extend delivery time within original delivery limits; bidders must comply with option- clause mechanics and provide capability for scalable supply.
- Generic terms indicate standard GST handling by bidders and non-liquidity declarations for financial standing; bidders should prepare to address GST at actual rates or quoted rates as applicable.
- With no explicit standards listed, emphasize overall reliability, service support readiness, and delivery logistics for central MP.
Terms & Eligibility
- EMD and precise estimated contract value are not disclosed in the tender data; bidders should expect standard security requirements per government tender norms.
- Bidders must certify they are not in liquidation or similar financial distress and upload an undertaking to this effect.
- GST applicability will be determined by the bidder; the purchaser will reimburse as per actuals or applicable rates, whichever is lower, within the quoted GST percentage.
- Compliance with generic terms and delivery-time commitments is mandatory; ensure capability to scale quantity up to 25% during contract period.
Key Specifications
-
Product/service names: Note Sorting Machines (V2)
-
Quantities: up to 25% quantity variation during contract
-
Estimated value: not disclosed
-
Delivery: minimum 30 days for extended period
-
Standards/Compliance: not specified in tender data
-
Warranty/AMC: not specified in tender data
-
Service/support: implied via delivery readiness and scope
Terms & Conditions
-
Option Clause allows ±25% quantity variation at award and during currency
-
Delivery period calculation requires (additional/original) × original period with minimum 30 days
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GST handling is bidder-driven; reimbursement as actuals or lower quoted rate
Important Clauses
Payment Terms
GST to be charged as per actuals or as per quoted rates; no fixed GST assumption by purchaser
Delivery Schedule
Delivery period starts from last date of original delivery order; extension rules apply with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; bidders should assume standard procurement LD/penalties as per Bank of Maharashtra terms
Bidder Eligibility
-
Not in liquidation or court receivership
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Demonstrated capability to supply Note Sorting Machines (V2) or equivalent cash handling equipment
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GST compliant and able to submit required financial and technical documents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
30
Past Performance
20 %
Warranty Period
15 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Note Sorting Machines (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
72
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tanveer Singh Kalsi | 480001,Bank of Maharashtra Zonal Office, Rameshwaram Complex, PG College road, Lalbagh Rd, Chhindwara M.P. 480001 | Chhindwara | Madhya Pradesh | 480001 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10000438.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Undertaking on non-liquidity / financial stability
Experience certificates for relevant supply of cash handling equipment
Financial statements (past 3 years)
EMD submission document (as applicable under competition norms)
Technical bid documents
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for note sorting machines in Chhindwara Bank Of Maharashtra
To bid, ensure you meet financial stability, non-liquidity, and GST readiness; prepare mandatory documents (GST, PAN, experience, financials) and be ready for the 25% quantity flex clause. Provide OEM authorizations if applicable and submit technical bids with delivery capability aligned to the 30-day minimum extension rule.
What documents are required for the Bank Of Maharashtra tender in MP
Submit GST registration, PAN card, and three years of financial statements; provide experience certificates for similar equipment; include undertakings on non-liquidity and any OEM authorizations; add technical bid documents and EMD submission as per tender norms.
What are the delivery terms for note sorting machines in MP tender
Delivery starts from the last date of the original delivery order; extension is allowed using the formula (additional quantity/original quantity) × original delivery period, with a mandatory minimum of 30 days.
What is the eligibility criteria for suppliers of note sorting machines in MP
Eligibility includes not being in liquidation, possessing relevant experience in cash handling equipment, having GST registration, and the ability to scale orders by up to 25% during the contract term.
How is GST handled in Bank Of Maharashtra procurement MP
GST will be reimbursed at actual rates or the lower of the quoted rate; bidders should quote GST percentages accurately and be prepared for rate-based reimbursement.
What documents are needed for OEM authorization in this tender
Provide OEM authorization letters (if applicable) showing the bidder’s rights to supply Note Sorting Machines (V2), along with standard bid documents and technical compliance.
What is the significance of the 25% quantity flex clause in this tender
The clause allows increasing or decreasing quantity by up to 25% at award and during currency; bidders must price for scalability and be ready to adjust delivery schedules accordingly.
What are the key compliance requirements for delivery in MP tender
Ensure compliance with non-liquidity undertaking, GST readiness, and the delivery-extension mechanism; provide credible delivery capability for scalable orders and timely fulfillment within contracted timelines.