Indian Army Polaris DOT-4 Brake Fluid Tender Tinsukia Assam 786125 DOT-4 Specification 2026
Progress
Key Highlights
- • Policy-friendly quantity flexibility: up to 25% quantity variation at contract award and during currency
- • OEM/Authorized Distributor requirement with formal authorization documentation
- • Mandatory government-procurement experience: 3+ years supplying to Central/State Govt or PSUs
- • Vendor code creation prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
- • GST treatment to be determined by bidder; purchaser reimbursable at actual rates
- • Delivery schedule adjustments and calculation method defined in ATC
- • No BOQ items listed; focus on supply of Polaris DOT-4 brake fluid in Assam
- • ATC governs penalties, extensions, and performance expectations
Tender Overview
The Indian Army through the Department Of Military Affairs invites bids for Polaris DOT-4 brake fluid to support operations in TINSUKIA, ASSAM 786125. The tender references a potential quantity adjustment of up to 25% of the bid quantity at contract award and during the currency of the contract at contracted rates. No BOQ items or explicit estimated value are disclosed. Bidder must be capable of meeting government procurement standards and provide required documentation for vendor code creation. The ATC terms govern delivery timing and extension logic, with a focus on compliance and reliable supply to central/state government channels.
Technical Specifications & Requirements
- Product: Polaris DOT-4 brake fluid
- Status: Government-procurement category; no explicit performance spec published
- Key commercial terms: quantity variation up to 25%, delivery period adjustments based on the formula described in ATC, minimum adherence to contracted rates during extensions
- Compliance expectations: Manufacturer/OEM involvement required where applicable; authorized distributor/authorisation form to be attached
- Documentation prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate; annual supply capability to government buyers; evidence of prior supply of similar Category Products to government bodies for at least 3 years prior to bid opening
- Additional notes: GST applicability to be determined by bidder, no responsibility assumed by purchaser for GST amount beyond applicable rates
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in the tender data; bidders should monitor ATC for exact figures
- Experience: Minimum of 3 years regular manufacturing and supply of similar products to Central/State Govt bodies; provide contract copies showing annual quantities
- Authorization: OEM authorization required if bidding through distributors; provide full OEM/service provider details
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; evidence of prior government work
- Financial standing: Bidder must not be under liquidation or similar insolvency proceedings; provide an undertaking
- Delivery & payments: ATC governs delivery start after original delivery date; payment terms are defined in the ATC; adhere to contract rates during extensions
Key Specifications
-
Product/service names: Polaris DOT-4 brake fluid
-
Quantities: Up to 25% variation allowed; exact quantities governed by ATC and final contract
-
Estimated value: Not disclosed in data; contractual rates apply during extensions
-
Experience: 3 years of supply to Central/State Govt or PSU buyers
-
Quality/Standards: Not specified in data; comply with standard government procurement practices
-
Delivery: Based on original delivery period with extension formula in ATC
Terms & Conditions
-
EMD amount not disclosed; verify in ATC and bid documents
-
3 years govt/PSU supply experience required with contract proofs
-
OEM authorization required for non-manufacturer bidders
Important Clauses
Payment Terms
ATC defines payment timing and any GST handling; ensure familiarity with 30/60/90 day terms if stated
Delivery Schedule
Delivery starts from the last date of the original delivery order; extension calculated as (increased quantity ÷ original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Penalties, if any, are specified in ATC; ensure compliance with delivery timelines to avoid LDs
Bidder Eligibility
-
3+ years of government procurement experience for similar products
-
Non-liquidation, non-bankruptcy status with supporting undertaking
-
OEM authorization if bidding through an authorized distributor
Tender Data
Bid Details
Quantity
70
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
6
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
POLARIS DOT-4 BRAKE FLUID
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
TINSUKIA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | TINSUKIA | TINSUKIA | - | - | 70 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-10014867.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by bank
OEM authorization or Manufacturer Authorization form (if bidding through distributor)
Contract copies showing 3+ years of supplying similar products to Govt/PSU
Financial statements and evidence of financial stability (as applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
What documents are required for this Polaris brake fluid tender in Assam?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if bidding through a distributor; include evidence of 3+ years govt/PSU supply experience and any contract copies for similar products.
How is quantity variation up to 25% handled in this Army tender?
The ATC allows a 25% increase/decrease at contract award and during the contract currency; delivery time adjusts using the extended period formula with a minimum of 30 days, based on the original delivery period.
What is the eligibility criteria for suppliers of Polaris DOT-4 brake fluid to the Indian Army?
Applicants must show 3+ years of regular manufacturing and supplying similar products to central/state government or PSUs, provide contract copies for each year, and maintain non-liquidation status with an undertaking.
Which brand authorization is required for this procurement in Assam?
If bidding through a distributor, an OEM authorization form detailing name, designation, address, email, and phone number is required to accompany the bid.
When is the delivery period defined for this brake fluid tender in 2026?
Delivery timing is governed by the original delivery order's date and the ATC extension formula; if quantity increases, the time adjusts proportionally with a minimum of 30 days.
What are the payment terms for the Polaris brake fluid supply contract in Assam?
Payment terms are specified in the ATC; bidders should ensure terms align with standard govt procurement practices, including potential GST considerations and timely invoicing as per contract.
How should bidders prepare for GST implications in this Army tender?
GST applicability is bidder-determined; the purchaser reimburses GST at actuals or statutory rates, whichever is lower, subject to the quoted GST percentage.