Public Health & Family Welfare Department Madhya Pradesh IT/Mechanical Spare Parts Tender 2026 MP - ISO 9001:2015 & 45001:2018
Bid Publish Date
29-Jan-2026, 4:16 pm
Bid End Date
13-Feb-2026, 5:00 pm
Location
Progress
Tender Overview
The Public Health And Family Welfare Department, Madhya Pradesh, invites bids for a procurement package under the category including OIL Filter, Air Filter, FUEL Separator, Compressor OIL, Oxygen Sensor with analyser, Filter Element, Zeolite. The scope includes Supply, Installation, Testing and Commissioning of the listed goods, with a potential quantity increase up to 25% during contract execution. Bids must include ISO 9001:2015 and ISO 45001:2018 compliance, and a One-Year O&M commitment. Preference is given to MP-based Micro/Small Enterprises with UDYAM validation and local service centers.
Technical Specifications & Requirements
- Mandatory standards: ISO 9001:2015, ISO 45001:2018.
- Documentation: GST certificate, PAN, No Deviation Certificate, Chartered Accountant/Cost Accountant turnover certificates for 2023-24 and 2024-25, and an affidavit declaring non-blacklisting.
- Financial/operational: Minimum average annual turnover evidence; 1-year warranty at the consignee location; functional service centers in the consignee's state; annual performance data; OEM product data sheets and one sample product prior to bid opening.
- Special clauses: 25% quantity variation during/after award; option delivery time formula; mandatory vendor undertakings including land border clauses and service readiness.
Terms, Conditions & Eligibility
- EMD: not disclosed; ensure as per tender ATC and online payment terms.
- Eligibility: MP-based MSME preference via UDYAM; GeM Gold certificate; PAN, GST; valid license; no-blacklisting affidavit; one-year O&M warranty; one year service support in consignee state.
- Delivery: supply, installation, testing and commissioning; delivery terms aligned to original delivery order plus option-driven extension with minimum 30 days.
- Payment: terms to be finalized in purchase order; ensure documentary compliance with GST/PAN and performance confirmation.
- Documentation: mandatory sample submission; technical data sheet; service center presence; land-border undertaking; 1-year warranty; GeM certificate uploads.
Key Specifications
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Product categories include OIL Filter, Air Filter, FUEL Separator, Compressor OIL, Oxygen Sensor with analyser, Filter Element, Zeolite
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Delivery: Supply, Installation, Testing and Commissioning
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Standards: ISO 9001:2015, ISO 45001:2018
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Warranty: 1 year at consignee location
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MP-specific conditions: UDYAM-based MP MSME purchase preference; functional service centers in consignee state
Terms & Conditions
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Option clause allows up to 25% quantity variation at contract placement and during currency
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ISO 9001:2015 and ISO 45001:2018 mandatory for bidder and product
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Payment and delivery as per ATC with O&M warranty and service center requirements
Important Clauses
Payment Terms
Payment terms to be defined in purchase order; ensure GST-compliant invoicing and milestone payments after acceptance
Delivery Schedule
Delivery commencement from last date of original delivery order; extended period via option clause with minimum 30 days
Penalties/Liquidated Damages
Penalties and LD terms to be specified in contract; ensure timely delivery and warranty compliance
Bidder Eligibility
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Must have MP-based service capability with valid UDYAM/MP MSME credentials
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ISO 9001:2015 and ISO 45001:2018 compliance required or in process with acceptance
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Affidavit of not-blacklisted status and sample product submission prior to bid opening
Tender Data
Bid Details
Quantity
2722
Category
Oxygen Sensor with analyser
Bid Type
Two Packet Bid
Bid Validity
80 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
OIL Filter , Air Filter , FUEL Separator , Compressor OIL , Oxygen Sensor with analyser , Filter Element , Zeolite
Authority Records
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Documents 4
GeM-Bidding-8882487.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
OIL Filter
As per attachement
Air Filter
As per attachement
FUEL Separator
As per attachement
Compressor OIL
As per attachement
Oxygen Sensor with analyser
As per attachement
Filter Element
As per attachement
Zeolite
As per attachement
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | OIL Filter | As per attachement | 3 | nos | vermagem | 45 | |
| 2 | Air Filter | As per attachement | 3 | nos | vermagem | 45 | |
| 3 | FUEL Separator | As per attachement | 3 | nos | vermagem | 45 | |
| 4 | Compressor OIL | As per attachement | 100 | nos | vermagem | 45 | |
| 5 | Oxygen Sensor with analyser | As per attachement | 1 | nos | vermagem | 45 | |
| 6 | Filter Element | As per attachement | 12 | nos | vermagem | 45 | |
| 7 | Zeolite | As per attachement | 2,600 | nos | vermagem | 45 |
Required Documents
GST registration certificate
PAN card
Affidavit of not being blacklisted
Technical data sheet of product
Sample product submission prior to bid opening
Turnover certificates for 2023-24 and 2024-25 (CA/Cost Accountant)
O&M undertaking for 1 year
MP-Udyam/MAA certificate for MSME preference
GeM Gold certificate
Authorized OEM certificate (if applicable)
PAN/GST and bidder license details
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for MP Public Health equipment tender with ISO requirements
Bidders must complete the MP ATC and provide ISO 9001:2015 and ISO 45001:2018 certificates, GSTIN, PAN, and non-blacklist affidavit. Include technical data sheets, one sample product, and turnover certificates for 2023-24 and 2024-25. Ensure MP-based service center presence and UDYAM registration to qualify for MSME preference.
What documents are required for the Madhya Pradesh oil filter and sensor tender
Submit GST certificate, PAN, turnover certificates from CA/Cost Accountant for 2023-24 and 2024-25, No Deviation Certificate, technical data sheet, and an affidavit of not blacklisted. Include OEM authorization if applicable and GeM Gold certificate for eligibility.
Which standards must be met for oxygen sensor with analyser in MP bid
Bidders must comply with ISO 9001:2015 and ISO 45001:2018 for the oxygen sensor with analyser. Provide product data sheet, sample product, and ensure service center capability in the consignee state. Warranty must be 1 year at the consignee location.
What is the MP MSME preference criterion for this tender
Procurement reserves a portion for Micro and Small Enterprises registered in Madhya Pradesh, validated via UDYAM or Udyog Aadhaar. Provide MP address, GeM Gold certificate, and evidence of local service support to qualify for preferential ordering.
When will delivery schedule extend under the option clause in MP tender
Delivery starts from the last date of the original delivery order. Option clause may increase quantity by up to 25% with the calculated extension time, minimum 30 days, and may extend to the original delivery period during contract execution.
What is the scope of supply for this Madhya Pradesh bid
Scope includes Supply, Installation, Testing and Commissioning of OIL filters, air filters, fuel separators, compressor oils, oxygen sensors, filter elements and zeolites. All items must meet the stated ISO standards and be supported by a 1-year warranty with local service support.
What are the mandatory service center requirements for this MP tender
Bidder must maintain a Functional Service Centre in the consignee state's territory and provide 1-year warranty at the consignee location. O&M support should be guaranteed for the same period with spare parts availability and trained technicians.