Uttar Pradesh Cooperative Sugar Factories Federation Limited BUDAUN procurement of Registers & Log Books 2026 | ISI/ISO standards not specified
Bid Publish Date
14-Oct-2026, 8:08 pm
Bid End Date
24-Oct-2026, 9:00 pm
Location
Progress
Tender Overview
Organization: Uttar Pradesh Cooperative Sugar Factories Federation Limited, BUDAUN (postal code 202421) in Uttar Pradesh. Category covers an extensive list of record-keeping and reference documents including salary registers, present registers, sugar stock reports, GATE passes, ETP log books, shift reports, log books for power and boiler houses, indent and material registers, ink and note pads, token registers, and related dispatch/receipts. The project scope appears to involve supply of multiple types of registers and log books across 58 items, with no explicit unit quantities disclosed. The tender emphasizes cataloged record-keeping materials for factory and security operations, with a generic option clause for quantity adjustments up to 25% and extended delivery periods, requiring bidders to align with contract delivery dynamics and price stability. Unique aspects include a broad catalog of administrative and technical log books and an at-issuance ATC document to guide compliance. This procurement targets suppliers of niche paper-based record-keeping products and related stationery for government sugar sector infrastructure in BUDAUN, UP, 2026.
Technical Specifications & Requirements
- Total BOQ items: 58 (items listed as N/A in specification matrix)
- Product category: Administrative registers, log books, stock reports, and related stationery for factory management and security departments
- Delivery terms: Option to adjust quantity by up to 25%; extended delivery period rules apply; delivery period starts from last date of original delivery order
- Standards/Compliance: Not explicitly specified in the data; ATC document uploaded by buyer provides procurement guidance
- Quantities/Estimated value: Not disclosed; 58 distinct items with undefined quantities; EMD not disclosed
- Location/installation: BUDAUN, Uttar Pradesh, 202421; on-site supply to UP cooperatives sugar facilities
- Experience/eligibility: Bidder must adhere to buyer’s option clause and delivery framework; specific experience not detailed in available data
- Special clauses: Delivery timeline calculations for additional quantity equal to (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Terms, Conditions & Eligibility
- EMD/guarantee: Not specified in the available data; bidders should review the ATC and tender terms for exact security deposit requirements
- Delivery timeline: Extended delivery mechanics described; minimum 30 days for additional delivery time; original delivery period governs unless extended
- Payment terms: Not provided in the extracted data; the purchaser’s ATC will define payment schedules and milestones
- Documents required: GST registration, PAN, experience certificates, financial statements, technical bid documents, OEM authorizations, and EMD as per ATC
- Warranty/penalties: Penalty details or LD clauses are not specified in the provided information; ATC may include them
- Other essential terms: Generic clause allowing quantity variation up to 25%; completion of supply under contracted rates; adherence to buyer-specified ATC guidelines
Key Specifications
-
Product/service category: Administrative registers and log books (salary register, present register, sugar stock report, GATE pass sugar log, ET P log book, shift reports, token registers, indent books, dispatch/receipts registers, power house/turbine/diesel log books, boiler house log book, MT/OD registers, and related stationery)
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Quantities/Values: Not disclosed; 58 total items indicating broad catalog; specific unit quantities to be defined in BoQ during bid
-
EMD/Estimated value: Not specified in provided data; bidders must refer to ATC for financials
-
Delivery/Delivery-period: Option to increase quantity up to 25%; extended delivery time formula provided; minimum 30 days
-
Standards/Certifications: Not specified; ATC may define required compliance
-
Delivery location: BUDAUN, UP 202421
-
Experience requirements: Not explicitly listed; will rely on ATC terms for eligibility
Terms & Conditions
-
Option Clause: Quantity may be increased/decreased by up to 25% at contract award and during currency
-
Delivery Period: Calculated extension rule with minimum 30 days; extended time depends on quantity variation
-
Documentation: Mandatory submission of GST, PAN, experience, financials, EMD, OEM authorizations as per ATC
Important Clauses
Payment Terms
Payment terms to be defined in ATC; bidders should verify milestone-based or supply-based payments in the tender documents
Delivery Schedule
Delivery period begins after the last date of original delivery order; additional time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD/penalty provisions will be described in ATC; bidders must review for compliance and performance security requirements
Bidder Eligibility
-
Submit GST registration and PAN with bid
-
Demonstrate capacity to supply 58 categories of registers/log books across UP sugar federation facilities
-
Comply with option-based quantity variations and delivery-extension clauses as per buyer ATC
Tender Data
Bid Details
Quantity
3238
Category
salary register
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
salary register , PREASENT REGISTER , sugar stock report , GATE PASS SUGAR , Etp log book , Machine stopage register , morning shift report , Mascot slip , shift report , flow meter reading register , pan log book , indint slip , indent book , Tokin Issue Reg Bullock Cart , Millgate charge Regd , Quota Check Reg , FIRST SECOND NOTICE , STAMP , shift report iSM , token essue register trolly , token collection register trolly , token collection register cart , token slip small , danik crusshing register , crusshing pad , inspection booklet pad , indent pad , Store Stock Regd , Issue Slip Pad , MR Book , Power House Turbo Alternator Log Book , Power Turbine , Power Turbine Switch board Log Book , Diesel Generating Set and Power Log Book , Boiler House Log Book , Indent Book for Purchase of Goods 1 copy with duplicate , Register 4 qure - , Tubewell Lock Book , Overtime Slip Lock Book 2 copies with duplicate , Engineer Log Book , Duplicate Boo01 copy including duplicate , Security Department Duty Reg , Incoming Material , Outgoing Material Report Book , Chinese Gatepass Regd , Contractor Goods Regd , Dispatch Register , Receive Register , Local O D , Departmental OD , T A Bill , Local Postal Regd , Budaun Postal Regd , note sheet pad , Molsses record register
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Budaun
Delivery Pincodes
243601
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Zubair Saifee | 243601,The Kisan Sahkari Chini Mills Ltd. Sheikhupur Badaun Pin 243601 GST No 09AAAAT9678A1Z7 Contact No 9368052768, 7880888951,7880888955 | Budaun | Uttar Pradesh | 243601 | 15 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-10037464.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
58 Items Sign in to view GEM price trends Sign in for GEM prices
salary register
salary register
PREASENT REGISTER
PREASENT REGISTER
sugar stock report
sugar stock report
GATE PASS SUGAR
GATE PASS SUGAR
Etp log book
Etp log book
Machine stopage register
Machine stopage register
morning shift report
morning shift report
Mascot slip
Mascot slip
shift report
shift report
flow meter reading register
flow meter reading register
pan log book
pan log book
indint slip
indint slip
indent book
indent book
Tokin Issue Reg Bullock Cart
Tokin Issue Reg Bullock Cart
Millgate charge Regd
Millgate charge Regd
Quota Check Reg
Quota Check Reg
FIRST SECOND NOTICE
FIRST SECOND NOTICE
STAMP
STAMP
shift report iSM
shift report iSM
token essue register trolly
token essue register trolly
token collection register trolly
token collection register trolly
token collection register cart
token collection register cart
token slip small
token slip small
danik crusshing register
danik crusshing register
crusshing pad
crusshing pad
inspection booklet pad
inspection booklet/pad
indent pad
indent pad
Store Stock Regd
Store Stock Regd
Store Stock Regd
Store Stock Regd
Store Stock Regd
Store Stock Regd
Issue Slip Pad
Issue Slip Pad
MR Book
MR Book
Power House Turbo Alternator Log Book
Power House Turbo Alternator Log Book
Power Turbine
Power Turbine
Power Turbine Switch board Log Book
Power Turbine Switch board Log Book
Diesel Generating Set and Power Log Book
Diesel Generating Set and Power Log Book
Boiler House Log Book
Boiler House Log Book
Indent Book for Purchase of Goods 1 copy with duplicate
Indent Book for Purchase of Goods 1 copy with duplicate
Register 4 qure -
Register 4 qure -
Tubewell Lock Book
Tubewell Lock Book
Overtime Slip Lock Book 2 copies with duplicate
Overtime Slip Lock Book 2 copies with duplicate
Engineer Log Book
Engineer Log Book
Duplicate Boo01 copy including duplicate
Duplicate Book 01 copy including duplicate
Security Department Duty Reg
Security Department Duty Reg
Incoming Material
Incoming Material
Outgoing Material Report Book
Outgoing Material Report Book
Chinese Gatepass Regd
Chinese Gatepass Regd
Contractor Goods Regd
Contractor Goods Regd
Dispatch Register
Dispatch Register
Receive Register
Receive Register
Local O D
Local O D
Departmental OD
Departmental OD
T A Bill
T A Bill
Local Postal Regd
Local Postal Regd
Budaun Postal Regd
Budaun Postal Regd
note sheet pad
note sheet pad
Molsses record register
Molsses record register
Molsses record register
Molsses record register
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | salary register | salary register | 15 | no | zubairsaifi481 | 15 | |
| 2 | PREASENT REGISTER | PREASENT REGISTER | 15 | no | zubairsaifi481 | 15 | |
| 3 | sugar stock report | sugar stock report | 20 | pad | zubairsaifi481 | 15 | |
| 4 | GATE PASS SUGAR | GATE PASS SUGAR | 20 | pad | zubairsaifi481 | 15 | |
| 5 | Etp log book | Etp log book | 4 | no | zubairsaifi481 | 15 | |
| 6 | Machine stopage register | Machine stopage register | 50 | no | zubairsaifi481 | 15 | |
| 7 | morning shift report | morning shift report | 160 | pad | zubairsaifi481 | 15 | |
| 8 | Mascot slip | Mascot slip | 1,800 | no | zubairsaifi481 | 15 | |
| 9 | shift report | shift report | 360 | pad | zubairsaifi481 | 15 | |
| 10 | flow meter reading register | flow meter reading register | 10 | no | zubairsaifi481 | 15 | |
| 11 | pan log book | pan log book | 4 | register | zubairsaifi481 | 15 | |
| 12 | indint slip | indint slip | 2 | slip | zubairsaifi481 | 15 | |
| 13 | indent book | indent book | 5 | pad | zubairsaifi481 | 15 | |
| 14 | Tokin Issue Reg Bullock Cart | Tokin Issue Reg Bullock Cart | 8 | no | zubairsaifi481 | 15 | |
| 15 | Millgate charge Regd | Millgate charge Regd | 12 | no | zubairsaifi481 | 15 | |
| 16 | Quota Check Reg | Quota Check Reg | 10 | register | zubairsaifi481 | 15 | |
| 17 | FIRST SECOND NOTICE | FIRST SECOND NOTICE | 50 | no | zubairsaifi481 | 15 | |
| 18 | STAMP | STAMP | 15 | stamp | zubairsaifi481 | 15 | |
| 19 | shift report iSM | shift report iSM | 50 | pad | zubairsaifi481 | 15 | |
| 20 | token essue register trolly | token essue register trolly | 10 | register | zubairsaifi481 | 15 | |
| 21 | token collection register trolly | token collection register trolly | 10 | register | zubairsaifi481 | 15 | |
| 22 | token collection register cart | token collection register cart | 8 | register | zubairsaifi481 | 15 | |
| 23 | token slip small | token slip small | 100 | slip | zubairsaifi481 | 15 | |
| 24 | danik crusshing register | danik crusshing register | 8 | register | zubairsaifi481 | 15 | |
| 25 | crusshing pad | crusshing pad | 8 | pad | zubairsaifi481 | 15 | |
| 26 | inspection booklet pad | inspection booklet/pad | 10 | register | zubairsaifi481 | 15 | |
| 27 | indent pad | indent pad | 10 | pad | zubairsaifi481 | 15 | |
| 28 | Store Stock Regd | Store Stock Regd | 10 | pad | zubairsaifi481 | 15 | |
| 29 | Store Stock Regd | Store Stock Regd | 7 | register | zubairsaifi481 | 15 | |
| 30 | Store Stock Regd | Store Stock Regd | 4 | register | zubairsaifi481 | 15 | |
| 31 | Issue Slip Pad | Issue Slip Pad | 250 | pad | zubairsaifi481 | 15 | |
| 32 | MR Book | MR Book | 10 | book | zubairsaifi481 | 15 | |
| 33 | Power House Turbo Alternator Log Book | Power House Turbo Alternator Log Book | 2 | book | zubairsaifi481 | 15 | |
| 34 | Power Turbine | Power Turbine | 2 | book | zubairsaifi481 | 15 | |
| 35 | Power Turbine Switch board Log Book | Power Turbine Switch board Log Book | 2 | book | zubairsaifi481 | 15 | |
| 36 | Diesel Generating Set and Power Log Book | Diesel Generating Set and Power Log Book | 2 | book | zubairsaifi481 | 15 | |
| 37 | Boiler House Log Book | Boiler House Log Book | 1 | book | zubairsaifi481 | 15 | |
| 38 | Indent Book for Purchase of Goods 1 copy with duplicate | Indent Book for Purchase of Goods 1 copy with duplicate | 4 | book | zubairsaifi481 | 15 | |
| 39 | Register 4 qure - | Register 4 qure - | 10 | register | zubairsaifi481 | 15 | |
| 40 | Tubewell Lock Book | Tubewell Lock Book | 2 | book | zubairsaifi481 | 15 | |
| 41 | Overtime Slip Lock Book 2 copies with duplicate | Overtime Slip Lock Book 2 copies with duplicate | 4 | book | zubairsaifi481 | 15 | |
| 42 | Engineer Log Book | Engineer Log Book | 4 | book | zubairsaifi481 | 15 | |
| 43 | Duplicate Boo01 copy including duplicate | Duplicate Book 01 copy including duplicate | 10 | book | zubairsaifi481 | 15 | |
| 44 | Security Department Duty Reg | Security Department Duty Reg | 10 | no | zubairsaifi481 | 15 | |
| 45 | Incoming Material | Incoming Material | 10 | no | zubairsaifi481 | 15 | |
| 46 | Outgoing Material Report Book | Outgoing Material Report Book | 10 | no | zubairsaifi481 | 15 | |
| 47 | Chinese Gatepass Regd | Chinese Gatepass Regd | 5 | no | zubairsaifi481 | 15 | |
| 48 | Contractor Goods Regd | Contractor Goods Regd | 5 | no | zubairsaifi481 | 15 | |
| 49 | Dispatch Register | Dispatch Register | 8 | register | zubairsaifi481 | 15 | |
| 50 | Receive Register | Receive Register | 6 | register | zubairsaifi481 | 15 | |
| 51 | Local O D | Local O D | 20 | pad | zubairsaifi481 | 15 | |
| 52 | Departmental OD | Departmental OD | 20 | pad | zubairsaifi481 | 15 | |
| 53 | T A Bill | T A Bill | 20 | pad | zubairsaifi481 | 15 | |
| 54 | Local Postal Regd | Local Postal Regd | 6 | register | zubairsaifi481 | 15 | |
| 55 | Budaun Postal Regd | Budaun Postal Regd | 6 | register | zubairsaifi481 | 15 | |
| 56 | note sheet pad | note sheet pad | 10 | pad | zubairsaifi481 | 15 | |
| 57 | Molsses record register | Molsses record register | 2 | register | zubairsaifi481 | 15 | |
| 58 | Molsses record register | Molsses record register | 2 | register | zubairsaifi481 | 15 |
Categories
25
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of registers/log books
Financial statements (audited if available)
EMD/Security deposit submission as per ATC
Technical bid documents demonstrating product compliance
OEM authorization or authorized distributor certificate (if applicable)
Any delivery scheduling and performance capability documents requested in ATC
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for registers & log books tender in BUDAUN UP 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD, technical bid, and OEM authorizations as per ATC. Ensure 58 item categories are covered, review the option clause for quantity changes up to 25%, and align delivery timelines with the minimum 30-day extension rule.
What documents are required for UP sugar registers tender submission 2026
Required documents include GST registration, PAN, experience certificates for similar supplies, financial statements, EMD submission, technical bid, OEM authorization, and any delivery capability documents requested in the ATC. Ensure all are current and properly notarized where applicable.
What are the delivery terms for BUDAUN sugar register procurement 2026
Delivery terms allow quantity variation up to 25% and require adherence to the extended delivery period formula. The calculation uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days from the last delivery order date.
What is the EMD requirement for UP cooperative sugar registers bid 2026
EMD requirements are specified in the ATC document; bidders must submit the EMD as directed, typically as a bank guarantee or demand draft in favor of the purchasing authority. Verify exact amount and payment method in the ATC clause.
Which items are included in the BUDAUN registers & log books tender 2026
The scope covers 58 item categories including salary registers, present registers, sugar stock reports, GATE passes, ET P log books, shift reports, token and indent registers, dispatch/receive registers, power house and boiler house log books, and related stationery.
What delivery location and scope are defined for UP sugar logistics tender 2026
Delivery is into BUDAUN, Uttar Pradesh (202421) for multiple government sugar facility records. The supplier must provide on-site supply of all listed registers/log books, with delivery terms governed by the option clause and ATC guidelines.
How to verify technical eligibility for UP sugar registers tender 2026
Review ATC documents for eligibility criteria; ensure ability to supply 58 categories of registers/log books, possess OEM authorizations if required, have financial strength, and demonstrate record-keeping product quality compatible with government procurement.
What are the payment terms for BUDAUN sugar procurement 2026
Payment terms are defined in the ATC; bidders should expect milestone-based or supply-based payments. Confirm whether advance, progress, or final payments apply, and ensure compliance with all GST and invoicing requirements in the ATC.