Indian Army Department Of Military Affairs Fuel & Accessory Tender 2025 - OEM Items Minimum 2-Year Warranty 5 Days Delivery
Bid Publish Date
01-Nov-2025, 12:33 pm
Bid End Date
18-Nov-2025, 1:00 pm
Location
Progress
Quantity
47
Categories
16
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a diversified list of engine and generator accessories including fuel filters, fuel pipes, air filters, radiators hoses, fan belts, starting ropes, metal/rubber couplings, spark plugs and sprockets for 7.5 KVA to 11 KVA categories. The scope is strictly the supply of goods, with a 2-year warranty on delivered items and OEM-original parts required. The procurement favors items deemed urgent, with sample items to be provided at consignee location within 10 days of bid publication and rapid delivery targets for urgent orders, including a 5-day delivery window post-order for urgent items. The assessment emphasizes OEM integrity and post-delivery inspection by unit representatives. Location unspecified; bid references generic supply for multiple listed components, highlighting a broad parts kit rather than a single model.
Technical Specifications & Requirements
- Item categories include: Fuel Filter, Fuel Pipe, Air Filter, Alternator Coupling, Fan Belt, Starting Rope Assy, Radiator Hose, Spark Plug, Chain Sprocket, Brake Shoe Rear, Rubber Pad, Metal/Rubber Couplings.
- All items must be original/OEM with inspection by unit BOO; rejected items incur vendor charges and return.
- Sample items: provided within 10 days; delivery after award for urgent orders within 5 days.
- Warranty: 2-year period for all delivered items; replacements for faulty components at vendor cost.
- Terms emphasize no intermediate vendors and strict adherence to terms stamped with firm details.
Terms, Conditions & Eligibility
- EMD not disclosed; bid requires PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate.
- Scope limited to supply of goods; no service component.
- Option clause allows up to 25% quantity variation at contract rates during and after the original delivery period, with a minimum extension of 30 days.
- Delivery windows and penalties linked to timely delivery and inspection outcomes; non-OEM or damaged items may be rejected and returned at vendor expense.
- Bid acceptance requires T&C certification with firm stamp and date/time; urgent-item delivery timelines prioritized.
Key Specifications
-
Original/OEM parts required for all listed components
-
2-year warranty on all delivered items
-
Sample items to consignee within 10 days of bid publication
-
Urgent items delivery within 5 days after order
-
Unit inspection by BOO; post-delivery acceptance mandatory
-
No intermediate vendors allowed
Terms & Conditions
-
Delivery window flexibility up to 25% quantity; extension rules apply
-
Payment terms not specified; emphasis on timely delivery and inspection
-
Mandatory documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate
Important Clauses
Payment Terms
Not explicitly defined; emphasis on timely payment post-inspection and acceptance; EFT mandate required with bid
Delivery Schedule
Urgent items must be delivered within 5 days of order; sample items within 10 days of bid publication
Penalties/Liquidated Damages
Rejected items returned at vendor expense; no intermediary suppliers accepted; 2-year warranty implied for replacements
Bidder Eligibility
-
Submit OEM/Original Equipment Manufacturer authorization
-
Demonstrate ability to supply original parts for fuel filters, pipes, belts, and related accessories
-
Provide compliant EFT mandate and GST registration
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Fuel Filter 7.5 KVA , Fuel Flexible Pipe , Air Filter , Alternator Coupling , Fan Belt , Starting Rope Assy , Fuel Filter , Fuel Pipe , Radiator Hose 11 KVA , Fuel Filter 1 , Metal Coupling , Fan Belt 1 , Fuel Pipe 1 , Rubber Coupling , Starting Rope Assy 1 , Rubber Pad , Spark Plug , Chain Sprocket , Brake Shoe Rear
Authority Records
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Documents 4
GeM-Bidding-8537838.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Fuel Filter 7.5 KVA
Fuel Filter 7.5 KVA
Fuel Flexible Pipe
Fuel Flexible Pipe
Air Filter
Air Filter
Alternator Coupling
Alternator Coupling
Fan Belt
Fan Belt
Starting Rope Assy
Starting Rope Assy
Fuel Filter
Fuel Filter
Fuel Pipe
Fuel Pipe
Radiator Hose 11 KVA
Radiator Hose 11 KVA
Fuel Filter 1
Fuel Filter 1
Metal Coupling
Metal Coupling
Fan Belt 1
Fan Belt 1
Fuel Pipe 1
Fuel Pipe 1
Rubber Coupling
Rubber Coupling
Starting Rope Assy 1
Starting Rope Assy 1
Rubber Pad
Rubber Pad
Spark Plug
Spark Plug
Chain Sprocket
Chain Sprocket
Brake Shoe Rear
Brake Shoe Rear
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Fuel Filter 7.5 KVA | Fuel Filter 7.5 KVA | 4 | nos | jcoic150 | 45 | |
| 2 | Fuel Flexible Pipe | Fuel Flexible Pipe | 1 | nos | jcoic150 | 45 | |
| 3 | Air Filter | Air Filter | 1 | nos | jcoic150 | 45 | |
| 4 | Alternator Coupling | Alternator Coupling | 1 | nos | jcoic150 | 45 | |
| 5 | Fan Belt | Fan Belt | 2 | nos | jcoic150 | 45 | |
| 6 | Starting Rope Assy | Starting Rope Assy | 3 | nos | jcoic150 | 45 | |
| 7 | Fuel Filter | Fuel Filter | 2 | nos | jcoic150 | 45 | |
| 8 | Fuel Pipe | Fuel Pipe | 1 | nos | jcoic150 | 45 | |
| 9 | Radiator Hose 11 KVA | Radiator Hose 11 KVA | 3 | nos | jcoic150 | 45 | |
| 10 | Fuel Filter 1 | Fuel Filter 1 | 1 | nos | jcoic150 | 45 | |
| 11 | Metal Coupling | Metal Coupling | 3 | nos | jcoic150 | 45 | |
| 12 | Fan Belt 1 | Fan Belt 1 | 3 | nos | jcoic150 | 45 | |
| 13 | Fuel Pipe 1 | Fuel Pipe 1 | 3 | nos | jcoic150 | 45 | |
| 14 | Rubber Coupling | Rubber Coupling | 3 | nos | jcoic150 | 45 | |
| 15 | Starting Rope Assy 1 | Starting Rope Assy 1 | 3 | nos | jcoic150 | 45 | |
| 16 | Rubber Pad | Rubber Pad | 2 | nos | jcoic150 | 45 | |
| 17 | Spark Plug | Spark Plug | 4 | nos | jcoic150 | 45 | |
| 18 | Chain Sprocket | Chain Sprocket | 4 | nos | jcoic150 | 45 | |
| 19 | Brake Shoe Rear | Brake Shoe Rear | 3 | nos | jcoic150 | 45 |
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Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate certified by Bank
T&C acceptance certificate with firm stamp, date and time
OEM authorization/Original Equipment Manufacturer proof
Sample item compliance proofs (if applicable)
Corrigendum Updates
1 Update Update
Extended Deadline
18-Nov-2025, 1:00 pm
Opening Date
18-Nov-2025, 1:30 pm
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army fuel filter and accessory tender 2025?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with OEM authorization. Ensure items are OEM originals, provide T&C acceptance with firm stamp, and be prepared for 10-day sample delivery and 5-day urgent-item delivery after order. The scope is purely supply of goods with 2-year warranty.
What documents are required for Army supply bid submission 2025?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations, and T&C acceptance certificate with firm stamp. Also provide sample compliance proofs if requested, and ensure all items are OEM and qualify for unit inspection prior to final acceptance.
What are the technical specs for OEM generator accessories in this tender?
While no explicit IS numbers are listed, items must be OEM original: fuel filters, fuel pipes, air filters, radiators hoses, fan belts, spark plugs, and sprockets. Items require unit inspection; non-OEM or faulty parts will be returned at vendor cost; 2-year warranty applies.
When is the delivery deadline for urgent Army-order parts?
Urgent items must be delivered within 5 days after placing the order. Sample items must be provided within 10 days of bid publication. Ensure OEM authenticity to avoid rejection and return charges.
What are the eligibility criteria for supplying Army generator parts?
Eligibility includes OEM authorization, ability to supply original parts, submission of PAN and GST, EFT mandate, and acceptance of T&C with firm stamp. The bidder must honor up to 25% quantity variation under the option clause.
What warranty and penalties apply to supplied Army components?
All delivered items carry a 2-year warranty. Rejected items must be returned at vendor expense; no intermediate vendors are allowed. Penalties relate to delivery delays and non-compliance with OEM specification and inspection outcomes.
How to ensure OEM compliance for fuel filters and belts in this bid?
Procure only original/OEM parts, provide OEM authorization, and ensure items pass unit inspection by BOO. Maintain traceability for each part (model, batch, supplier). Keep records for post-delivery warranty support and potential replacements within the 2-year period.
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Documents 4
GeM-Bidding-8537838.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS