Indian Army Department Of Military Affairs Fuel Filter Assy & Related Parts Tender 2026 ISO 9001
Progress
Key Highlights
- • Critical: ISO 9001 certification for bidder or OEM
- • Critical: BIS licence and type-test/approval certificates required
- • Special clause: 25% quantity option during contract execution
- • Sample process: advance sample approval within 5 days of award
- • Scope: 18 detailed BOQ items including filters, hoses, wiring harnesses
- • Warranty: specific period to be defined in contract; potential penalties
- • Delivery: extended delivery period calculations based on quantity changes
- • No tender ID or dates in content per instruction
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for a broad set of automotive and mechanical components, including FUEL FILTER ASSY, PAPER FILTER INSERT, STARTER PUSH BUTTON, FILTER ELEMENT FLUID PRESSURE, AIR FILTER ASY, DOOR HANDLE INNER LH, GASKET, WIRING HARNESS, SPRINGS, BRAKE components, HAZARD SWITCH, GEAR SHIFT LEVER, MAGNETIC VALVE 24V, BUSH SET and associated HOSE/FLEX items. The scope is expressed through 18 BOQ items with unspecified quantities in the provided data, and no explicit estimated contract value is disclosed. The tender emphasizes compliance with specified certifications and a flexible option clause allowing up to 25% quantity variations at contracted rates. Location is federal (India) with delivery expectations aligned to military procurement standards. The bid requires advance sample approval post-award and adherence to a framework that permits modifications post-sample, ensuring bulk supply aligns with approved specifications. The unique aspect is the combination of diverse vehicular components under a single Army procurement with strict quality and certification prerequisites.
Technical Specifications & Requirements
Key technical expectations include:
- ISO 9001 certification for the bidder or OEM of offered products. ISO 9001 certified suppliers are required.
- BIS license and type-test/approval certificates as specified in product documentation; submit with bid.
- Advance sample submission within 5 days of award; buyer approval determines bulk production timeline. Modifications communicated within 5 days of sample review.
- Warranty details to be confirmed; terms indicate standard post-award warranty and potential LD norms if deviations occur.
- 18 BOQ items span filters, brakes, wiring harnesses, hoses, and mechanical assemblies, signaling a broad supply chain requirement.
- The option clause permits quantity up to 25% more during or after contract formation with revised timelines.
Terms, Conditions & Eligibility
- EMD: Not disclosed in data; bidders must refer to buyer terms for exact amount and form.
- Delivery: Flexible delivery calculations tied to extended quantity orders with minimum 30 days increment for added quantity.
- Documentation: Include BIS/type-test certificates, OEM authorizations, ISO 9001 proof, and electrical/mechanical conformity documents.
- Payment: Terms unspecified; bidders should anticipate standard government payment cycles post-approval and acceptance.
- Warranty: Basic warranty terms referenced; precise duration to be aligned with contract specifications.
- Sample: Advance sample approval is mandatory; non-conformities may trigger contract termination or require re-sampling.
Key Specifications
-
Product/service names: FUEL FILTER ASSY, AIR FILTER ASY, FILTER ELEMENT, HOSE/FLEXIBLE, CLUTCH/GEAR components
-
Quantities: 18 BOQ items with unspecified exact quantities
-
EMD/Value: Not disclosed in available data
-
Experience: ISO 9001 certified supplier or OEM
-
Quality/Compliance: BIS licence, type test certificates
-
Delivery: Option clause allows up to 25% quantity variation
Terms & Conditions
-
ISO 9001 certification required for bidder or OEM
-
BIS licence and type-test certificates must accompany bid
-
Advance sample approval within 5 days of award; modifications within 5 days
-
Quantity variation up to 25% during/after contract with adjusted delivery
-
Delivery timelines tied to extended quantity calculations
Important Clauses
Payment Terms
Payment terms to be confirmed; bidders should expect government cycle post-acceptance
Delivery Schedule
Delivery period adjusts with quantity changes; minimum 30 days for added time
Penalties/Liquidated Damages
Contractual penalties LD may apply for non-conformance or delayed approvals
Bidder Eligibility
-
ISO 9001 certified bidder or OEM
-
BIS licence holders with type-test documents
-
Experience in supplying automotive/mechanical assemblies
Tender Data
Bid Details
Quantity
18
Category
FUEL FILTER ASSY
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FUEL FILTER ASSY , PAPER FILTER INSERT , STARTER PUSH BUTTON , FILTER ELEMENT FLUID PRESSURE , ASSY AIR FILTER , JOINT PIECE , DOOR HANDLE INNER LH , CYL HEAD GASKET , DRAIN LOCK , HAND BRAKE CABLE , WIRING HARNESS MAIN , ASSY SPRING SHACKLE REAR , SPRING BRAKE CHAMBER R KIT , HAZARD WARNING SWITCH , GEAR SHIFT LEVER , MAGNETIC VALVE 24V , BUSH SET , HOSE FLEXIBLE
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9840005.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
FUEL FILTER ASSY
TMB
PAPER FILTER INSERT
TMB
STARTER PUSH BUTTON
TMB
FILTER ELEMENT FLUID PRESSURE
TMB
ASSY AIR FILTER
TMB
JOINT PIECE
TMB
DOOR HANDLE INNER LH
TMB
CYL HEAD GASKET
TMB
DRAIN LOCK
TMB
HAND BRAKE CABLE
TMB
WIRING HARNESS MAIN
TMB
ASSY SPRING SHACKLE REAR
TMB
SPRING BRAKE CHAMBER R KIT
TMB
HAZARD WARNING SWITCH
TMB
GEAR SHIFT LEVER
TMB
MAGNETIC VALVE 24V
TMB
BUSH SET
TMB
HOSE FLEXIBLE
TMB
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | FUEL FILTER ASSY | TMB | 1 | nos | cscreddy | 15 | |
| 2 | PAPER FILTER INSERT | TMB | 1 | nos | cscreddy | 15 | |
| 3 | STARTER PUSH BUTTON | TMB | 1 | nos | cscreddy | 15 | |
| 4 | FILTER ELEMENT FLUID PRESSURE | TMB | 1 | nos | cscreddy | 15 | |
| 5 | ASSY AIR FILTER | TMB | 1 | nos | cscreddy | 15 | |
| 6 | JOINT PIECE | TMB | 1 | nos | cscreddy | 15 | |
| 7 | DOOR HANDLE INNER LH | TMB | 1 | nos | cscreddy | 15 | |
| 8 | CYL HEAD GASKET | TMB | 1 | nos | cscreddy | 15 | |
| 9 | DRAIN LOCK | TMB | 1 | nos | cscreddy | 15 | |
| 10 | HAND BRAKE CABLE | TMB | 1 | nos | cscreddy | 15 | |
| 11 | WIRING HARNESS MAIN | TMB | 1 | nos | cscreddy | 15 | |
| 12 | ASSY SPRING SHACKLE REAR | TMB | 1 | nos | cscreddy | 15 | |
| 13 | SPRING BRAKE CHAMBER R KIT | TMB | 1 | nos | cscreddy | 15 | |
| 14 | HAZARD WARNING SWITCH | TMB | 1 | nos | cscreddy | 15 | |
| 15 | GEAR SHIFT LEVER | TMB | 1 | nos | cscreddy | 15 | |
| 16 | MAGNETIC VALVE 24V | TMB | 1 | nos | cscreddy | 15 | |
| 17 | BUSH SET | TMB | 1 | nos | cscreddy | 15 | |
| 18 | HOSE FLEXIBLE | TMB | 1 | nos | cscreddy | 15 |
Categories
28
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Required Documents
GST registration certificate
PAN card
ISO 9001 certificate (bidder or OEM)
BIS licence and type-test certificates
OEM authorization letters (where applicable)
Advance sample submission documentation
Financial statements or performance proof
Experience certificates for similar supply
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for ISO 9001 compliant automotive components tender in India
Bidders must submit ISO 9001 certificate, BIS licenses, type-test certificates, OEM authorizations, GST, PAN, and financials along with the technical bid. Ensure advance sample is prepared within 5 days of award and plan for potential 25% quantity variation.
What documents are required for BIS and ISO compliance in this Army tender
Submit BIS licence, product type-test certificates, ISO 9001 certificate (bidder or OEM), OEM authorization letters, GST registration, PAN, and audited financial statements. Include evidence of prior similar supply experience and the advance sample submission plan.
What is the delivery time framework for quantity variations in Army procurement
Delivery timelines adjust with added quantity using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer may extend timing during option clauses, requiring bidder readiness.
How does advance sample approval affect bulk manufacturing in this tender
Advance sample must be submitted within 5 days of award; buyer approves or lists modifications within 5 days. Bulk supply follows approved sample; delays in buyer approval shift the delivery period without LD for the delay.
What is the scope of 18 BOQ items in this Army tender
BOQ covers 18 item families: FUEL FILTER ASSEMBLY, PAPER FILTER INSERT, STARTER PUSH BUTTON, AIR/FLUID FILTERS, GASKETS, WIRING HARNESS, HOSE/FLEXIBLE, and associated mechanical components such as MAGNETIC VALVE 24V and HEAD GASKET, with exact quantities to be provided during bidding.
What are the critical eligibility criteria for Army auto parts procurement
Eligibility includes ISO 9001 certification, BIS license and type-test compliance, OEM authorizations if applicable, demonstrated experience in supplying similar auto components, and ability to submit advance samples within 5 days of award.
When is the bid submission preparation for Army vehicle parts procurement due
Prepare bid documents with ISO 9001, BIS/type-test, OEM authorizations, GST/PAN, financials, and sample plan. The terms indicate a rapid sample process post-award, followed by bulk production aligned to approved specifications and potential quantity adjustments.
What standards and certifications are mandatory for this procurement
Mandatory standards include ISO 9001 certification for bidder or OEM and BIS licences with type-test certificates as per product specifications. Attach all relevant certificates with the bid and ensure alignment with the 18-item BOQ scope.