South Central Railway Linen Distribution & Laundry Services Tender Guntur Andhra Pradesh 2025 - ISDA/SC Railway Linen Handling & Washing Standards
Bid Publish Date
19-Nov-2025, 5:58 pm
Bid End Date
11-Dec-2025, 6:00 pm
EMD
₹2,96,960
Value
₹2,93,90,104
Location
Progress
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • Specific 25% contract quantity/duration adjustment allowed at bid issue and post-issue
- • Excess settlement option enabling extra charges with mandatory supporting documents
- • Service provider must pay staff salaries upfront with statutory documentation
- • RTGS/online EMD payment to FA&CAO/SCR with explicit transaction details
- • Office of the service provider must be located in the consignee state
- • Mandatory certificates and documents to be uploaded with bid
- • Estimated contract value of ₹29,390,103 and EMD ₹296,960
Categories
8
Tender Overview
Organization: South Central Railway, Indian Railways. Product/Service: Custom Bid for Linen distribution in trains, washing and ironing, transportation, loading/unloading of linen (GST applicable). Estimated Value: ₹29,390,103.00; EMD: ₹296,960.00. Location: Guntur, Andhra Pradesh 522001. Scope includes manpower costs, statutory payments, GST, and service charges for linen handling across trains. Unique clause permits a 25% adjustment in contract quantity or duration; excess settlement allows additional charges up to a defined percentage with mandatory supporting documents. An office of service provider must be located in the consignee state. Emphasizes salary payments by the service provider upfront with subsequent reimbursement claims. This tender demands strict document uploads and compliance with bid terms.
Technical Specifications & Requirements
- Scope: Linen distribution in trains; washing & ironing; transportation, loading and unloading of linen; GST included.
- EMD & Value: ₹296,960 EMD; estimated contract value ₹29,390,103.
- Delivery/Service Model: Service provider salaries paid first; claims submitted with PF/ESIC documentation and bank statements.
- Contract Flexibility: Option Clause allowing up to 25% change in quantity/duration at issue; post-issuance limit remains at 25%.
- Compliance: Office in the state of consignee; RTGS/online EMD submission with scanned proof.
- Documentation: Upload of certificates and mandatory documents as per ATC/Corrigendum.
Terms, Conditions & Eligibility
- Payment Terms: Salaries paid by provider first; claims to be reimbursed with statutory documents.
- EMD Submission: Online RTGS/Net banking to FA&CAO/SCR; provide transaction proof.
- Financial Standing: No liquidation or court receivership; bidder to upload undertaking.
- Office Requirement: Service provider office in the consignee state; documentary evidence required.
- Certificate Upload: All specified certificates must be uploaded or bid will be rejected.
- Bond/Guarantees: EMD and performance-related documents as per tender terms.
Key Specifications
-
Linen distribution in trains, washing & ironing, transportation, loading/unloading
-
Contract value: ₹29,390,103; EMD: ₹296,960
-
Salaries of deployed staff to be paid by the service provider upfront
-
25% contractor quantity/duration variation allowed
-
Excess settlement charges allowed with supporting documents
-
Office must be in the state of consignee (Andhra Pradesh)
Terms & Conditions
-
EMD amount and online payment method via RTGS/online transfer
-
25% variation window for quantity or contract duration
-
Staff salaries paid by provider before reimbursement by SCR
-
Delivery/location requirement in Guntur, Andhra Pradesh
-
Mandatory document uploads and certificates for bid acceptance
Important Clauses
Payment Terms
Salaries paid by the service provider upfront; reimbursements against statutory documents and bank statements; follow PF/ESIC compliance.
Delivery Schedule
Not explicitly specified; provider must adhere to railway operational timelines as per contract while ensuring continuous linen distribution and washing services.
Penalties/Liquidated Damages
Penalties or LD not detailed here; standard SCR terms apply as per contract and ATC/Corrigendum specifics.
Bidder Eligibility
-
No ongoing liquidation, court receivership, or bankruptcy
-
Demonstrated experience in linen distribution, laundry, and related services
-
Operations office established in Andhra Pradesh (consignee state)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Manpower cost for distribution of linen in Trains including statutory payments and GST , Custom Bid for Services - Cost of washing & Ironing, transportation, loading and unloading of Linen including GST
Authority Records
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Documents 15
GeM-Bidding-8611068.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar linen distribution/laundry services
Audited Financial Statements or Financial Statements for the last financial year
EMD submission proof (RTGS/online transfer receipt)
Technical bid documents and compliance certificates
OEM authorizations or service partner endorsements (if applicable)
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AWADH SECURITY SERVICES Under PMA | 11-12-2025 17:37:23 | |
| 2 | LEOTECH PROCESS Under PMA | 11-12-2025 17:13:27 | |
| 3 | TANISH SECURITY AND HOUSEKEEPING SERVICES PRIVATE LIMITED Under PMA | 29-11-2025 20:16:38 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | LEOTECH PROCESS( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Manpower cost for distribution of linen in Trains including statutory pay |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for linen distribution tender in Guntur railways 2025
Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, and financials, and provide EMD via RTGS to FA&CAO/SCR. Ensure service capabilities for linen handling, washing, ironing, and transport. Adhere to the 25% variation clause and provide mandatory documentation as per ATC.
What documents are required for SCR linen services bid in Andhra Pradesh
Submit GST certificate, PAN, experience certificates for similar work, last year's financial statements, EMD proof via online transfer, technical bid documents, and OEM authorizations if applicable. Upload all certificates as per bid terms to avoid rejection.
What are the essential terms for payment and salaries in this tender
Service provider must pay staff salaries upfront with PF/ESIC documentation; reimbursement from SCR will follow submission of salary bank statements and statutory documents. Ensure alignment with statutory labor norms for furnished staff deployed at the railway location.
What are the contract quantity variation rights in this SCR tender
The buyer allows up to 25% variation in contract quantity or duration at the time of contract issue; post-issuance, similar 25% limit applies. Bidders must accept revised quantity/duration without objection per Clause 1.
What is the estimated contract value and EMD for this bid in Guntur
Estimated contract value is ₹29,390,103.00; EMD amount is ₹296,960.00. EMD can be paid online via RTGS/Internet banking to the designated SCR account, with bid submission including scanned proof of payment.
Where should the service provider office be located for this tender
An office of the service provider must be located in the state of the consignee, i.e., Andhra Pradesh, with documentary evidence to be submitted as part of bid documents.
What safeguards exist for excess settlement charges in invoicing
Excess settlement allows additional charges up to a specified percentage of item-level total value, with mandatory supporting documents at invoice creation. The total invoice amount, including extras, cannot exceed the defined excess settlement percentage.
What are the key submission and certification requirements for this SCR bid
Upload all required certificates (ATC, corrigendum as applicable) and ensure online EMD proof, GST, PAN, and experience certificates. Non-submission leads to rejection; ensure compliance with SCR terms and office location requirement.
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Documents 15
GeM-Bidding-8611068.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS