District Rural Development Agency Tours and Travel Services Tender Surat Gujarat 2026 | Hotel Stay Per Person Per Day Rate Contract
Progress
Tender Overview
District Rural Development Agency (DRDA), Gujarat – Surat invites bids for Tours and Travel Service – Stay (Hotel/Resort Stay) with a 2-year rate contract based on per person per day rates. While the tender does not publish an estimated value or itemized BOQ, bidders must quote unit rates per person per day and align with ATC clauses. An in-state service office is mandatory, and two forms of security (EMD/PBG) are allowed, including DD in favor of DIRECTOR DRDA SURAT or FDR in the name of DIRECTOR DRDA SURAT. Specific ATC clauses require adherence to all terms, and the contract includes scope adjustments up to 50%. Delivery and performance expectations are tied to the rate contract framework and bid terms.
Technical Specifications & Requirements
- No itemized BOQ is provided; the procurement focuses on hotel/guest accommodation service under a 2-year rate contract.
- Quote format: per person per day; ensure compliance with ATC clauses and delivery terms.
- Service reach: must have an in-state service office in Gujarat; provide documentary evidence.
- Security: acceptable forms include DD or FDR with approvals and timely hard copy submission within 15 days of award.
- Support: maintain a dedicated toll-free service line; provide an escalation matrix for support.
- ATC-driven conditions: rate contract validity from contract date; bidder must strictly follow all attached terms.
- No BOQ quantity data; focus on service capability, geographic coverage, and compliance.
Terms, Conditions & Eligibility
- EMD/Security: Bid must allow DD or FDR as security; provide scanned copies and submit hard copies within 15 days of award.
- Office in-state: Service provider must operate an office within Gujarat; provide documentary evidence.
- Rate contract scope: 2-year validity from contract date; rates to be quoted per person per day.
- Support framework: Dedicated toll-free number and an escalation matrix must be provided by bidder/OEM.
- ATC adherence: All bidders must comply with attached ATC clauses; quantity/duration adjustments allowed up to 50% at contract issue.
- Payment terms and other standard terms to be defined in bid ATC; ensure compliance with GeM/GTC requirements.
Key Specifications
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Service: Tours and Travel – Hotel/Resort Stay
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Contract term: 2 years
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Pricing unit: per person per day
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Security: DD or FDR acceptable; must be in favor of DIRECTOR DRDA SURAT
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Delivery: submission of hard copy security within 15 days of award
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Support: dedicated toll-free) service line; escalation matrix required
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Geographic: office located in the state of Gujarat; documentary evidence required
Terms & Conditions
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2-year rate contract with 50% quantity/duration adjustment
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In-state service office mandatory with documentary proof
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EMD/Security via DD or FDR; hard copies due in 15 days
Important Clauses
Payment Terms
Details to be provided in bid ATC; ensure alignment with GeM/GTC and per person per day pricing.
Delivery Schedule
Quote must reflect hotel stay services per day; contract term is 2 years from date of award.
Penalties/Liquidated Damages
Penalties, if any, to be specified in ATC; adjustments up to 50% allowed by the buyer.
Bidder Eligibility
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Office located in Gujarat with documentary proof
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Experience in supplying hotel/guest stay services
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Ability to quote per person per day with clear rate structure
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tours and Travel Service - Stay; Hotel/Resort Stay; Not Applicable
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nirav Kiran Shah | 395009,District Rural Development Agency, Opp. Shreeji Arcade, Near Mahan Terrace, Laxmi Krupa Society, Muktanand Nagar, Adajan. | Surat | Gujarat | 395009 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9822019.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hotel/guest stay services
Financial statements or turnover proof
EMD security documents (DD or bank guarantee) or netting via PBG
Technical bid documents demonstrating service capabilities
OEM authorizations or product/service certifications if applicable
Documentary evidence of in-state Gujarat office
Escalation matrix and dedicated toll-free service contact
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the DRDA Surat hotel stay tender in 2026?
Bidders must submit GST, PAN, experience certificates, financials, and EMD via DD/FDR; provide documentary evidence of an in-state Gujarat office, and quote per person per day rates under the 2-year rate contract. Adhere to ATC clauses and supply a toll-free service line with an escalation matrix.
What documents are required for the DRDA Surat hotel bid 2026?
Required documents include GST registration, PAN, experience certificates, financial statements, EMD security (DD or FDR), technical bid documents, OEM authorizations if applicable, and documentary proof of Gujarat-based office plus a dedicated toll-free support contact.
What are the payment terms for the DRDA Surat hotel contract?
Payment terms will be defined in the bid ATC; expect terms aligned with GeM/GTC, with security deposit acceptable as DD or FDR and potential milestone or per-day payments under the 2-year rate contract.
What standards or certifications are required for hotel stay services in Surat?
The tender requires adherence to standard documentation and service capabilities; ensure compliance with in-state service presence and availability of toll-free support. Specific IS/ISO standards are not listed; verify ATC for any technical certifications referenced.
When is the award period and contract validity for the Surat hotel bid?
Contract validity is 2 years from the contract date; the buyer may adjust scope up to 50% at issue and within the award term; ensure readiness for this extended period and potential scope changes.
What is the EMD submission process for the Surat hotel tender?
Submit DD or FDR in favor of DIRECTOR DRDA SURAT; provide scanned copies with the bid and deliver the original document in hard copy within 15 days of contract award.
How to demonstrate in-state Gujarat presence for DRDA Surat bid?
Provide documentary evidence of an office located in Gujarat; include address proof and contact details in the submission to satisfy the in-state service office requirement.