TRIFED Event Management Tender North 24 Parganas West Bengal 2025 | Marketing & Exhibition Services
Bid Publish Date
30-Oct-2025, 5:23 pm
Bid End Date
10-Nov-2025, 6:00 pm
Value
₹2,50,000
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Local service presence requirement: Office in the consignee state with documentary evidence
- • Dedicated toll-free service support line for post-event assistance
- • 25% quantity/duration adjustment allowed at contract issue and post-issue changes up to 25%
- • Past project proof accepted through multiple formats (contracts, invoices, client certificates, third-party notes)
- • Attachment-based Scope of Work defines deliverables; reviewers will rely on SOW for specifics
- • No BOQ items listed; focus on event management, marketing and promotion scope
- • GST, PAN, financials, experience certificates, and OEM authorizations as applicable
- • Delivery and performance alignment with event schedule is essential
Tender Overview
Tribal Co-operative Marketing Federation Of India (TRIFED) seeks an experienced event/marketing service provider for a National scope exhibition, promotion, and workshop management in North 24 Parganas, West Bengal. Estimated contract value is ₹250,000 with potential quantity/duration adjustments up to 25%. The vendor must ensure local service presence and toll-free support, aligning with the buyer’s ATC terms and scope of work. This procurement emphasizes reliable on-site coordination, attendee management, and post-event reporting within a concise delivery window. The tender favors firms with verifiable past events and a formal SOW attachment for scope clarity.
Technical Specifications & Requirements
- Organisation: Tribal Co-operative Marketing Federation Of India (TRIFED) under the Ministry of Tribal Affairs
- Location: North 24 Parganas, West Bengal 700057
- Estimated value: ₹250,000; no explicit BOQ quantities
- Scope: Event/Exhibition/Workshop/Promotion management; national exposure; third-party premise arrangement
- ATC & support: Dedicated/not-for-profit service center in consignee state; toll-free service for bid submission and post-event support
- Past experience proof: Acceptable documents include contract copies with invoices and client execution certificates; third-party inspection notes are acceptable
- SOW attachment: A separate file defines event deliverables, timelines, and responsibilities
- Delivery/availability constraint: Firm must provide on-site resources aligned with event dates and local regulatory requirements
- Key differentiator: Local service footprint and documented past-event performance
- Mandatory documents: GST, PAN, experience certificates, financials, EMD (if applicable), OEM authorizations where required
- Note: No BOQ items are listed; bidders should rely on the attached SOW for detailed deliverables
Terms, Conditions & Eligibility
- Quantity/duration flexibility: 25% upsize/downsizing permitted at contract issue; post-issue change limited to 25%
- Office footprint: Service provider must maintain a local office within the consignee state; documentary evidence required
- Service support: Bidders must have a dedicated toll-free number for service support
- Past experience proof: Accepts contract copies with invoice, execution certificate, or third-party release notes
- Eligibility documents: GST registration, PAN, past project certificates, financial statements, and any OEM authorizations as applicable
- SOW compliance: Bidders must review and comply with the attached Scope of Work file
- Penalties/LC: Not explicitly stated; standard vendor compliance and timely delivery implied by terms
- Payment terms: Not specified in the provided terms; bidders should seek clarity during bid submission
- Delivery expectations: On-site management and adherence to the event schedule are required
- Disclaimer: All terms are subject to the Buyer Added Terms and ATC document in the tender package
Key Specifications
-
Event management scope for exhibitions, seminars, and promotional activities
-
Estimated value ₹250,000; no BOQ items listed
-
Local office requirement in consigned state with documentary evidence
-
Dedicated toll-free support line for service issues
-
Acceptable proof: contract copies, client execution certificates, or third-party notes
Terms & Conditions
-
25% contract quantity/duration flexibility at issue; further changes limited to 25%
-
Office presence required in consignee state; documentary evidence mandatory
-
Dedicated toll-free service support must be provided by bidder
-
Past experience proofs accepted in multiple formats including invoices and client certificates
-
Refer to attached SOW for deliverables and event-specific requirements
Important Clauses
Payment Terms
Not specified in provided terms; vendors should verify during submission and request clarity
Delivery Schedule
On-site event management aligned with schedule in the attached SOW; flexible quantity adjustments allowed
Penalties/Liquidated Damages
Not explicitly stated; bidders should confirm LD provisions during bid process
Bidder Eligibility
-
Experience in national-level event/marketing management
-
GST registration and valid PAN
-
Evidence of local office presence in West Bengal (or ability to establish)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and expos; Marketing and Promotion; Third-party premise; 10
Authority Records
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Documents 5
GeM-Bidding-8530585.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from similar event/marketing projects
Contract copies with corresponding invoices or execution certificates
Financial statements (last 1–3 years) or bank statements
OEM authorizations or attestations if applicable
Documentary evidence of local office presence in the consignee state
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | BRAIN STORM( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and e | |
| L2 | FUSION( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and e |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for TRIFED event management tender in North 24 Parganas?
To bid, ensure you meet local presence requirements, submit GST and PAN, provide past event proofs, and attach the Scope of Work file. Include any OEM authorizations, financials, and contract copies; confirm the 25% quantity flexibility terms during bid submission.
What documents are required for TRIFED marketing services tender in WB?
Required documents include GST certificate, PAN, past project certificates or execution notes, contract invoices, financial statements, and OEM authorizations if applicable. Also provide documentary evidence of a local office in the consignee state and the SOW attachment.
What is the estimated value and scope of TRIFED event services tender 2025?
The estimated contract value is ₹250,000 for national-level event/marketing management, including exhibitions, promotions, and seminars. The BOQ lists no items; rely on the attached SOW for deliverables and timelines, with potential ±25% quantity adjustment.
What are the delivery and support requirements for this TRIFED tender?
Bidders must provide on-site event management resources and a dedicated toll-free service line for post-event support. Local office presence in the consignee state is mandatory, with documentary evidence to be submitted as part of bid documents.
What are the eligibility criteria for past experience in this tender?
Eligible proofs include contract copies with invoices, execution certificates from clients, and third-party inspection notes. The bid welcomes multiple formats to demonstrate successful execution of similar event/marketing projects.
What is the role of the Scope of Work attachment in this tender?
The SOW attachment defines specific event deliverables, responsibilities, and timelines. Bidders must thoroughly review and align their proposals to the specified tasks, quality expectations, and delivery milestones stated in the SOW.
Are there penalties or LD provisions in this TRIFED tender?
Specific LD provisions are not detailed in the provided terms. Bidders should seek clarity on penalties and performance bonds during bid submission and ensure compliance with all delivery deadlines in the attached SOW.
What is the required service support arrangement for bidders?
Bidders must establish a dedicated toll-free service number for post-event support, and ensure a local office is reachable for coordination and issue resolution in West Bengal.
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Documents 5
GeM-Bidding-8530585.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS