Eastern Coalfields Limited AMC for belt conveyor C18/C19 maintenance at Rajmahal CHP 2026
Bid Publish Date
19-Jul-2026, 1:07 pm
Bid End Date
30-Jul-2026, 5:00 pm
EMD
₹52,200
Value
₹41,73,730
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Contract scope tied to AMC for belt conveyors C18 and C19 at Rajmahal CHP
- • 25% variation in contract quantity or duration permitted under ATC
- • Online EMD submission via RTGS/Net Banking; DD option for performance security
- • PF/ESIC compliance and salary payment responsibility on contractor first
- • Past experience proof accepted in multiple formats (contract copies, execution certificates, client notes)
- • No BOQ items listed; service-oriented maintenance contract rather than equipment supply
- • Bidder to upload scanned proof of online payment and bid reference
- • IS/IS0 standards not specified; emphasis on statutory compliance and service capability
Categories
15
Tender Overview
Eastern Coalfields Limited invites bids for AMC for operation, minor repairing, greasing and lubrication of C18 and C19 belt conveyors DH4 at Rajmahal CHP. Estimated value is ₹4,173,730.12 with EMD ₹52,200. Scope covers service provision for ongoing maintenance and minor repair works, with potential scope adjustments up to 25% as per ATC. The contract requires adherence to the buyer’s payment process, including staff salary obligations and supporting statutory documents. Bidders must demonstrate past experience via contract copies, execution certificates, or client releases, as outlined in the terms. Payment and security mechanisms include online EMD transfer and option for a Demand Draft (DD) as performance security after award. Unique logistics involve alignment with Rajmahal Project operations and daily belt conveyor maintenance cycles.
Technical Specifications & Requirements
- Scope: AMC for operation, minor repair, greasing and lubrication of belt conveyors C18 & C19 at DH4.
- Location: Rajmahal CHP. Items BOQ: 0 items; indicates service-based engagement rather than hardware procurement.
- EMD: ₹52,200; online RTGS/Net Banking option; proof upload required with bid.
- Payment terms: salaries and statutory documents to be maintained by contractor; payment claim after submission of payroll proofs.
- Flexibility: contract quantity/duration can be increased up to 25% with buyer’s consent and per ATC.
- Security: performance security via PBG or DD; DD payable to Eastern Coalfields Limited, A/C Rajmahal Project.
Terms, Conditions & Eligibility
- EMD submission via online transfer with bid reference; scanned proof to be uploaded.
- Past experience proof: contract copy + invoice with bidder self-certification, execution certificate, or third-party notes.
- Service-type engagement; no BoQ items; emphasis on maintenance capability and timely delivery.
- Salary/wage responsibilities of deployed staff must be borne by contractor in the first instance.
- Payment terms for services imply compliance with statutory filings (PF/ESIC) and bank statements.
- 25% quantity/duration variation allowed; DL/ATC governs scope expansion with mutual consent.
Key Specifications
-
AMC for operation, minor repairing, greasing and lubrication of belt conveyors C18 and C19
-
Location: Rajmahal CHP; no BoQ items, indicating service scope
-
Estimated value ₹4,173,730.12; EMD ₹52,200
-
Variation clause up to 25% in quantity/duration per ATC
-
Payment terms require contractor to pay staff salaries first with statutory documentation
Terms & Conditions
-
EMD ₹52,200; online transfer with bid reference
-
25% scope variation allowed under ATC
-
Salary/wage obligation to be borne by contractor upfront
-
PBG or DD acceptable as performance security
-
Past experience proof acceptable in multiple formats
Important Clauses
Payment Terms
Salaries of deployed staff must be paid by the contractor first; subsequent claim to the buyer with PF/ESIC and bank statements.
Delivery Schedule
Service delivery cadence aligned with Rajmahal CHP maintenance cycles; no fixed hardware delivery timeline due to service nature.
Penalties/Liquidated Damages
ATC permits up to 25% variation; any penalties or LD terms would be defined in the ATC document.
Bidder Eligibility
-
Experience in belt conveyor maintenance in coal mining or similar heavy industrial settings
-
Valid GST registration and PAN card
-
Evidence of payroll and statutory compliance capabilities (PF/ESIC)
-
Financial capability to manage staff salaries upfront
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Coal Mines; AMC for operation minor repairing greasing and lubrication of C18 and C19 belt conveyor DH4 at Rajmahal CHP; Service Provider
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Godda
Delivery Pincodes
814165
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Daya Ram Meghwal | 814165,Office of General Manager, Rajmahal Area, Dhankunda, Bara Simra, Distt: Godda, Jharkhand | Godda | Jharkhand | 814165 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9629657.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates or execution certificates from clients
Contract copies and invoices with bidder self-certification
Financial statements or evidence of turnover (if requested in ATC)
EMD submission receipt or online payment proof
Technical bid documents and OEM authorizations (if applicable)
Proof of online EMD transfer (RTGS/Net Banking) and DD details for PBG
Frequently Asked Questions
How to bid for belt conveyor maintenance tender in Rajmahal CHP
To bid for this Rajmahal CHP belt conveyor maintenance tender, upload online EMD of ₹52,200, provide GST and PAN, and attach past experience proofs (contracts, execution certificates). Ensure PF/ESIC compliance and salary payment obligations are demonstrated. Include proof of online EMD transfer and ATC acceptance for 25% scope variation.
What documents are required for Eastern Coalfields Limited AMC bid
Required documents include GST certificate, PAN card, experience/execution certificates or client release notes, contract copies with invoices, financial statements, EMD payment proof, and technical bid documents. OEM authorizations are preferred if applicable; upload scanned copies with the bid submission.
What are the payment terms for Rajmahal belt conveyor AMC
Contractor salaries must be paid first with corresponding PF/ESIC filings; claims are processed by the buyer after submission of payroll proofs and statutory documents. No advance mentioned; payments are tied to compliance and service delivery milestones per ATC.
What is the EMD amount for this procurement in 2026
The EMD amount is ₹52,200. It may be submitted online via RTGS or net banking, with the bid reference clearly noted. Scanned proof of payment must accompany the bid submission to be eligible.
Which sections contain the critical variation clause in this tender
The ATC allows a contract quantity or duration variation up to 25% at the time of contract issue, and up to 25% after award; any scope expansion requires the supplier's consent and ATC alignment.
What is the scope of work for belt conveyors C18 and C19
Scope includes operation, minor repairing, greasing and lubrication of belts C18 and C19 at DH4 within Rajmahal CHP; BOQ shows 0 items, indicating a pure service contract rather than equipment supply.
What documents prove past experience for this service
Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates by clients, or third-party inspection notes; a combination of these can validate prior experience in similar maintenance services.
What are the security options for performance guarantees
Performance security can be provided as a PBG or Demand Draft payable to Eastern Coalfields Limited, A/C Rajmahal Project. If using DD, submit a scanned copy with the bid and deliver the original DD within 15 days of award.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 6
GeM-Bidding-9629657.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS